Standby Landscape Design and Installation Countywide

Agency: Fulton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: May 1, 2020
Due Date: May 14, 2020
Solicitation No: 20RFP123434K-BKJ
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date 26 Feb 2020
Due Date 14 May 2020 @ 11:00am
Project Title Standby Landscape Design and Installation Countywide
Description Fulton County, Georgia (“County”) is seeking Proposals from qualified Proposers for design, maintenance and installation of landscaping and maintenance of irrigation systems Countywide.
Project ID 20RFP123434K-BKJ
Category Professional Services
Team K
Solicitation Document Standby Landscape Design and Installation Countywide
Addendum 1 ONE - 20RFP123434K-BKJ.pdf
Addendum 2 TWO -20RFP123434K-BKJ.pdf
Addendum 3 THREE - 20RFP123434K-BKJ.pdf
Addendum 4
Addendum 5
Drawing
Sign In Sheet Attendees - 20RFP123434K-BKJ.pdf
Dept Alias Department of Real Estate and Asset Management
Type RFP
Bid Contact Brian K,. Jones
Contact Email brian.jones@fultoncountyga.gov
Contact Phone (404) 612-6306
Tabulation Sheet
Award Recipient(s)
Award Recipient(s)
Award Recipient(s)
Cancellation Letter
Award Date
Last Update 30 Apr 2020
Notes The Pre-Proposal Conference Date has been changed to: Thursday, April 30, 2020 @ 11:00A.M via Audio Conference and Web. Please See Attachment for Instructions.
Status Open

Attachment Preview

REQUEST FOR PROPOSAL 20RFP123434K-BKJ
Standby Landscape Design and Installation Countywide
For
Department of Real Estate and Asset Management
RFP ISSUANCE DATE: February 26, 2020
RFP DUE DATE AND TIME: March 31, 2020 at 11:00 A.M.
PRE-PROPOSAL CONFERENCE DATE: March 17, 2020 at 2:00 P.M.
PURCHASING CONTACT: Brian K. Jones @ 404-612-6306
E-MAIL: brian.jones@fultoncountyga.gov
LOCATION:
FULTON COUNTY GOVERNMENT
DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE
130 PEACHTREE STREET, S.W., SUITE 1168
ATLANTA, GA 30303
Table of Contents
SECTION 1 INTRODUCTION............................................................................................................. 4
1.1 PROJECT DESCRIPTION....................................................................................................... 4
1.2 METHOD OF SOURCE SELECTION ...................................................................................... 4
1.3 BACKGROUND ....................................................................................................................... 4
1.4 COUNTY OBJECTIVES .......................................................................................................... 4
1.5 OBTAINING THE RFP ............................................................................................................. 5
1.6 SUBCONTRACTING OPPORTUNITIES ................................................................................. 5
1.7 PRE-PROPOSAL CONFERENCE ........................................................................................... 5
1.8 PROPOSAL DUE DATE .......................................................................................................... 5
1.9 DELIVERY REQUIREMENTS ................................................................................................. 5
1.10 CONTACT PERSON AND INQUIRIES ................................................................................ 5
1.11 PROCUREMENT SCHEDULE ............................................................................................. 5
SECTION 2 INSTRUCTIONS TO PROPOSERS ................................................................................ 7
2.1 PROCUREMENT PROCESS .................................................................................................. 7
2.2 CONTRACT DEFINITIONS ..................................................................................................... 7
2.3 NO CONTACT DURING PROCUREMENT PROCESS............................................................ 7
2.4 CLARIFICATION & ADDENDA ................................................................................................ 8
2.6 RFP SUBMITTALS ................................................................................................................ 10
2.7 PROPOSAL EVALUATION.................................................................................................... 10
2.8 DISQUALIFICATION OF PROPOSERS ................................................................................ 10
2.9 RESERVED RIGHTS............................................................................................................. 10
2.10 APPLICABLE LAWS .......................................................................................................... 11
2.11 INSURANCE AND RISK MANAGEMENT PROVISIONS.................................................... 11
2.12 ACCURACY OF RFP AND RELATED DOCUMENTS ........................................................ 11
2.13 RESPONSIBILITY OF PROPOSER ................................................................................... 11
2.14 CONFIDENTIAL INFORMATION ....................................................................................... 12
2.15 COUNTY RIGHTS AND OPTIONS..................................................................................... 12
2.16 COST OF PROPOSAL PREPARATION AND SELECTION PROCESS.............................. 13
2.17 TERMINATION OF NEGOTIATIONS ................................................................................. 13
2.18 WAGE CLAUSE ................................................................................................................. 13
2.19 ADDITIONAL OR SUPPLEMENTAL INFORMATION ......................................................... 14
2.20 REPORTING RESPONSIBILITIES..................................................................................... 14
2.21 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT....................................... 14
2.22 AUTHORIZATION TO TRANSACT BUSINESS.................................................................. 14
2.23 RIGHT TO PROTEST ........................................................................................................ 15
2.24 NON-COLLUSION ............................................................................................................. 15
2.25 CERTIFICATE OF ACCEPTANCE ..................................................................................... 15
2.26 EXCEPTIONS TO THE COUNTY’S CONTRACT ............................................................... 15
2.27 CERTIFICATION REGARDING DEBARMENT .................................................................. 16
2.28 INTERGORVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT ................... 16
2.29 GENERAL REQUIREMENTS............................................................................................. 16
SECTION 3 PROPOSAL REQUIREMENTS..................................................................................... 18
3.1 OVERVIEW OF PROPOSAL REQUIREMENTS .................................................................... 18
3.2 FORMAT & PROPOSAL SUBMISSION INSTRUCTIONS...................................................... 18
3.3 SCOPE OF WORK ................................................................................................................ 19
3.4 PROJECT DELIVERABLES .................................................................................................. 20
3.5 PROJECT SCHEDULE.......................................................................................................... 24
3.6 TECHNICAL PROPOSAL FORMAT AND CONTENT ............................................................ 25
3.7 COST PROPOSAL FORMAT AND CONTENT ...................................................................... 28
SECTION 4 EVALUATION PROCESS............................................................................................. 29
4.1 EVALUATION COMMITTEE.................................................................................................. 29
4.2 EVALUATION AND SELECTION PROCESS......................................................................... 29
4.3 RESPONSIVENESS REVIEW ............................................................................................... 29
4.4 EVALUATION SELECTION CRITERIA.................................................................................. 30
4.5 NOTIFICATION OF SELECTION........................................................................................... 30
ATTACHMENTS
SECTION 5 PROPOSAL FORMS
SECTION 6 CONTRACT COMPLIANCE REQUIREMENTS
SECTION 7 RISK MANAGEMENT AND INSURANCE REQUIREMENTS
SECTION 8 CONTRACT INFORMATION AND SAMPLE CONTRACT
SECTION 9 EXHIBITS
Exhibit 1: RFP Responsiveness Checklist
Exhibit 2: Cost Proposal Form
SECTION 10 APPENDICES
Appendix A: Contractor Safety and Health Management Process
Appendix B: Job Safety Analysis Worksheet Example and Information
SECTION 1 INTRODUCTION
1.1 PROJECT DESCRIPTION
Fulton County, Georgia (“County”) is seeking Proposals from qualified Proposers for design,
maintenance and installation of landscaping and maintenance of irrigation systems Countywide.
Through the issuance of this Request for Proposal (“RFP” and/or “Proposals”), the County is
soliciting Proposals from qualified Proposers for the Standby Landscape Design and Installation
Countywide.
Proposals provided in response to this RFP that comply with the submittal requirements set
forth in Section 4.0, including all forms and certifications, will be evaluated in accordance with
the criteria and procedures described in Section 5.0. Based on the results of the evaluation, the
County will award the Standby Landscape Design and Installation Countywide to the most
advantageous Proposer based on the cost and the evaluation factors set forth in the RFP.
1.2 METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton
County Code of Ordinances and the specific method of source selection for the services
required in this Proposal is Code Section 102-374, Competitive Sealed Proposals.
1.3 BACKGROUND
Fulton County (County) is soliciting proposals from qualified Proposers to furnish professional
services, design, installation of all materials, labor, technical expertise, material etc. necessary
to provide landscape design and installation at Fulton County facilities.
The County is looking to improve the landscape design and aesthetic of these selected facilities.
The selected county facilities require varying levels of upgrades or rehabilitation to the existing
landscape design or grounds infrastructure. The identified facilities have damaged or
deteriorating landscaping resulting from lack of routine maintenance such that the landscaping
assets must be redesigned and replaced. The scope of work may include minor design and
installation activities or a simple replacement or repair of a landscape asset, or a total redesign
and installation of complete landscape package for a facility. The work will require limited design
plans, and rehabilitation work to repair damaged or missing landscape cover, turf, trees,
sidewalks, and walking trails. The work will, also, require limited landscape design plan, and
rehabilitation work to repair concrete or asphalt pads or trailings, along with the removal of
damaged landscaping feature and assets.
1.4 COUNTY OBJECTIVES
The following are the County Objectives for this project:
Fulton County desires to retain qualified and experienced contractors to provide landscape
design and installation services under this contract and that has the flexibility to provide
maintenance, professional services and installation support for the Department of Real Estate
and Asset Management's capital landscape program.
#20RFP123434K-BKJ
Standby Landscape Design and Installation Countywide
Page 4
1.5 OBTAINING THE RFP
This document and supporting documents can be downloaded at the Fulton County Website,
http://www.fultoncountyga.gov under “Bid Opportunities”.
1.6 SUBCONTRACTING OPPORTUNITIES
Potential prime contractors submitting a bid on this project for Fulton County and are seeking
subcontractors and/or suppliers can advertise those subcontracting opportunities on the
County’s website, http://www.fultoncountyga.gov under “Subcontracting Bid Opportunities”.
1.7 PRE-PROPOSAL CONFERENCE
The County will hold a Pre-Proposal Conference, on March 17, 2020 at 2:00 P.M., in the
Purchasing Bid Conference Room of the Department of Purchasing, Fulton County Public
Safety Building, Suite 1168, 130 Peachtree Street, S.W., Atlanta, Georgia 30303. Attendance at
the Pre-Proposal Conference is voluntary for responding to this RFP, however Proposers are
encouraged to attend. The purpose of the Pre-Proposal Conference is to provide information
regarding the project and to address any questions and concerns regarding the services sought
by the County through this RFP.
Fulton County does not discriminate on the basis of disability in the admission or access to its
programs or activities. Any requests for reasonable accommodations required by individuals to
fully participate in any open meeting, program or activity of Fulton County Government should
be directed to Mario Avery, Interim Contract Compliance Administrator at (404) 612-6307 or
email: mario.avery@fultoncountyga.gov.
1.8 PROPOSAL DUE DATE
All proposals are due in the Department of Purchasing of Fulton County located in the Public
Safety Building, Suite 1168, 130 Peachtree St, S.W., Atlanta Georgia 30303 on or before March
31, 2020 at 11:00 A.M., legal prevailing time. All submitted proposals shall be time and date
stamped according to the clock at the front desk of the Fulton County Department of
Purchasing. Any proposals received after this appointed schedule will be considered late and
will be returned unopened to the Proposer. The proposal due date can be changed only by
addendum.
1.9 DELIVERY REQUIREMENTS
It shall be the sole responsibility of the Proposer to have his/her proposal delivered to the Fulton
County Department of Purchasing for receipt on or before the above stipulated due date and
time. If a proposal is sent by U.S. Mail, the proposer shall be responsible for its timely delivery
to the Department of Purchasing and Contract Compliance.
1.10 CONTACT PERSON AND INQUIRIES
Any questions or suggestions regarding this RFP shall be submitted in writing to the Purchasing
Department contact person, Brian K. Jones, APA, brian.jones@fultoncountyga.gov 404-
612-6306. Any response made by the County shall be provided in writing to all Proposers by
addendum. No verbal responses shall be authoritative.
1.11 PROCUREMENT SCHEDULE
The following is the procurement schedule for this project and will be strictly adhered to.
#20RFP123434K-BKJ
Standby Landscape Design and Installation Countywide
Page 5

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