STANDBY GENERATOR FOR UTILITY OPERATIONS

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
HAROLD L. DOUCET, SR., CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
TIFFANY L. HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
THOMAS KINLAW, III
DONALD FRANK, SR.
MAY 17, 2026
INVITATION TO BID
STANDBY GENERATOR FOR UTILITY OPERATIONS
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, May 29, 2026. (The clock located in the City Secretary's office
will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, May
29, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-038
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed INVITATION TO BID (ITB) and accompanying General Instructions are for your
convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed
in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the
envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB
submittal arrives at the above location by specified deadline regardless of delivery method chosen
by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager

INVITATION TO BID
STANDBY GENERATOR FOR UTILITY OPERATIONS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding
the reason(s). Your assistance in completing and returning this form in an envelope marked
with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:

TABLE OF CONTENTS
A. CONTRACT AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. GENERAL INFORMATION
D. FEDERAL CLAUSES
E. BID FORM
F. INSURANCE
G. SCOPE OF WORK
H. AFFIDAVIT
I. CONFLICT OF INTEREST QUESTIONAIRE
J. NON-COLLUSION AFFIDAVIT
K. HOUSE BILL 89 VERIFICATION
L. SB 252 CHAPTER 2252 CERTIFICATION
M. MBE DOCUMENT
N. NOTICE OF AWARD
O. NOTICE TO PROCEED

SECTION A
CONTRACT AGREEMENT

CONTRACT TO PROVIDE
STANDBY GENERATOR FOR UTILITY OPERATIONS
THIS AGREEMENT, made this ______ day of ______, 202__, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and ___________ a(n) Corporation herein after called
"COMPANY".
WHEREAS, the City of Port Arthur desires to obtain services in connection with post
disaster debris removal and emergency services; and
WHEREAS, this Agreement between the Parties consists of the terms and conditions set
forth herein, and the documents attached are incorporated for all purposes for the following
services:
STANDBY GENERATOR FOR UTILITY OPERATIONS
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, CITY and COMPANY agree as follows:
1. SCOPE OF SERVICES: COMPANY will provide supplies and services (the "Work") to the
CITY in Connection with the Project. Such Work is more specifically described in the scope
of work details listed below.
a. During the term of this Contract, the COMPANY will furnish at its own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of COMPANY in the
Specifications.
b. COMPANY agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amounts stated in its
response to the Request for Proposals.
c. The term "Contract Documents" means and includes this document along with the
following:
* Invitation to Bid
* General Information
* Scope of Work Details
* Cost Proposal Form
* References
* Letter of Interest
* Affidavit
* Conflict of Interest Questionnaire
* Proposer Warranties

* Non Collusion Affidavit
* House Bill 89 Verification
* SB 252 Chapter 2252 Certification
* Federal Clauses
* Notice of Award
* Notice to Proceed
2. TERM: The term of this Contract shall be 250 days from start date on Notice to
Proceed. It is agreed that, due to the nature of the work to be performed, the
COMPANY does not begin work unless the CITY has issued a Notice to Proceed to the
COMPANY. After a Notice to Proceed is issued the COMPANY agrees to perform the
work according to the timeline in Exhibit A in the original cost.
3. COMPLIANCE WITH LOCAL, STATE AND FEDERAL LAWS - COMPANY shall
comply with all applicable laws, ordinances, and codes of the federal, state and local
governments.
4. COMPENSATION: The CITY shall compensate COMPANY for the Work at the agreed
upon pricing in Exhibit A in the original cost. COMPANY will furnish an invoice to the
CITY detailing activities performed and reflecting actual time and expenses incurred
during the preceding month. All invoices are due under Government Code Sec.
2251.021, and are payable to COMPANY at 5629 Commerce Blvd. East, Mobile,
Alabama 36619 The CITY shall not be responsible for any payment to COMPANY for
any additional services or expenses not specifically included in Exhibit A, except upon
execution of an amendment to this Contract in writing by both parties. Parties shall
attempt to resolve any payment disputes within thirty (30) days after the invoice date.
5. INSURANCE REQUIREMENTS: All insurance must be written by an insurer licensed
to conduct business in the State of Texas. The COMPANY shall provide all required
City of Port Arthur certificates of coverage and all renewals throughout the duration of
the Project. For each policy except Workers' Compensation protection, COMPANY
shall name the CITY as an additional insured and shall provide that the policy require
the insurance carrier to notify the CITY a minimum of thirty days (30) in advance of
cancellation of all or part of the policy. All insurance policies are to be issued by an
insurance company authorized to do business in the State of Texas and using an
insurance company with an A.M. Best rating of B+ or better. All subcontractors utilized
must also comply with these specifications as if they were the winning proposer.
Specific details of coverage limits and conditions are listed below:
a. Commercial general liability insurance, naming the City of Port Arthur as an
additional insured and as certificate holder, and waiving subrogation per the

contractual requirements of this project. Limits are to be equal to or greater
than: $2,000,000 general liability (includes products and personal, etc.)
$1,000,000 bodily injury single limit per occurrence or $1,000,000 each
person $1,000,000 per occurrence
$1,000,000 fire damage
$1,000,000 property damage per occurrence regardless of contract amount
$1,000,000 automobile damage
$1,000,000 professional liability
$500,000 standard workers compensation employers' liability insurance
Statutory limits for workers compensation
Insurance coverage shall be on an "occurrence basis"
6. INDEMNIFICATION: COMPANY shall comply with the requirements of all applicable
laws, rules, and regulations in connection with the services of COMPANY and shall
exonerate, indemnify and hold harmless the CITY, its officers, agents and all employees
from any and all liability, loss or damage arising out of noncompliance with such laws,
rules and regulations; without limitation, COMPANY shall assume full responsibility
for payments of Federal, State and Local taxes or contributions imposed or required
under the Social Security, Worker's Compensation, and Income Tax Laws with respect
to COMPANY's employees. Further, COMPANY shall exonerate, indemnify and hold
harmless the CITY, its officers, agents and all employees from any and all liability, loss,
damages, expenses or claims arising out of negligence of COMPANY, its officers,
agents and employees in connection with any of the work performed or to be performed
under this Contract by COMPANY or as a result of COMPANY's failure to use and
employ reasonable skill and care. Further, COMPANY shall exonerate, indemnify and
hold harmless the CITY, its officers, agents, and all employees from any and all liability,
loss, damages, expenses or claims for infringement of any copyright or patents arising
out of the use of any plans, design, drawings, or specifications furnished by COMPANY
in the performance of this Contract.
The foregoing indemnification provision shall apply to COMPANY regardless of
whether or not said liability, loss, damages, expenses, or claims is caused in part by a
party indemnified hereunder.
7. SUCCESSORS AND ASSIGNMENTS: The CITY and the COMPANY each binds
itself and its successors, executors, administrators, and assigns to the other party of this
Contract and to the successors, executors, administrators and assigns of such other party,
in respect to all covenants of this Contract. Except as above, neither the CITY nor the
COMPANY shall assign, sublet, or transfer his interest in this Contract without the
written consent of the other. Nothing herein shall be construed as creating any personal

liability on the part of any officer or agent of any public body which may be a party
hereto.
8. TERMINATION: This Contract shall terminate automatically upon completion of the
Work by COMPANY. This Contract may be terminated prior to completion of the
Work by either party upon 30 days' written notice to the other. If, through any cause,
COMPANY shall fail to fulfill in a timely and proper manner its obligations under this
Contract, the CITY shall thereupon have the right to terminate this contract by giving
written notice to COMPANY of such termination and specifying the effective date
thereof, at least five days before the effective date of such termination. In the event of
early termination, CITY shall pay COMPANY for all work performed and expenses
incurred to the date specified in the notice of termination, and COMPANY shall turn
over to the CITY all documents, information, and Work produced to said date relating to
the Project. Notwithstanding the above, COMPANY shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of the Contract by
COMPANY or its subordinates and the CITY may withhold any payments to
COMPANY for the purpose of set-off until such time as the exact amount of damages
due the CITY from COMPANY is determined.
9. INDEPENDENT CONTRACTOR: COMPANY is and shall be, in the performance of
all Work, services, and activities under this Agreement, an independent contractor and
not an employee, agent, or servant of CITY. All persons engaged by COMPANY to
perform the Work, services, or activities described herein shall, at all times and in all
places, be subject to the sole direction, supervision, and control of COMPANY. The
relationship between CITY and COMPANY (including COMPANY's employees) shall
be in all respects an independent contractor relationship and not an employer/employee
or principal/agent relationship.
10.PERSONNEL: The COMPANY represents that it has, or will secure at its own expense,
all personnel required in performing the services under this Contract. Such personnel
shall not be employees of or have any contractual relationship with the CITY. All of the
services required hereunder shall be performed by the COMPANY or under its
supervision and all personnel engaged in the work shall be fully qualified and, if
applicable shall be authorized or permitted under State and local law to perform such
services. None of the work or services covered by this Contract shall be subcontracted
without the prior written approval of the CITY. Any work or services subcontracted
hereunder shall be specified by written Contract or agreement and shall be subject to
each provision of this Contract.
11. REPORTS AND INFORMATION: The COMPANY at such times and in such forms as
the CITY may require, shall furnish the CITY such periodic reports s it may request
pertaining to the work or services undertaken pursuant to this Contract, the costs and
obligations incurred or to be incurred in connection therewith, and any other matters
covered by this Contract.
12. CIVIL RIGHTS: Under Chapter 106 Civil Practice and Remedies Code of the Revised
Civil Statutes of Texas, no person shall, on the grounds of race, religion, color, sex or
national origin, be excluded due to discrimination under any program or activity of the

CITY. The COMPANY will carry out its work under this Contract in a manner which
will permit full compliance by the CITY with the Statute.
13. INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and
clause required by law to be inserted into the Contract shall be deemed to be enacted
herein and the Contract shall be read and enforced as though each were included herein.
If through mistake or otherwise any such provision is not inserted or is not correctly
inserted, the Contract shall be amended to make such insertion on application by either
party.
14. ADDRESS OF NOTICE AND COMMUNICATIONS
CITY: COMPANY:
Mr. Ronald Burton Name
City Manager Title
City of Port Arthur Company Name
PO Box 1089 Address
Port Arthur, Texas 77641-1089 Name, State Zip
All notices and communications under this Contract shall be mailed or delivered to CITY
and the COMPANY at the above addresses.
This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original
on the date first written above.
Signed on the ______ day of ___________________, 202__.
CITY OF PORT ARTHUR
BY: _________________________________
Ronald Burton, CPM, City Manager
ATTEST:
_________________________
Sherri Bellard, City Secretary
Signed on the ______ day of ___________________, 202__.