Standby Contract for Disaster Logistic Support System

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	                                                                                                                                                                                                                                                                                                                   ADVERTISEMENT FOR 
REQUEST FOR PROPOSALS
Liberty County, Georgia publicly advertises its intention to contract for services generally described as the project entitled Stand-By Contract for Disaster Logistics Support Services.
This Notice further advertises a Request for Competitive Sealed Proposals from qualified firms pursuant to O.C.G.A.  36-91-20 et seq. for Stand-By Contract for Disaster Logistics Support Services, dated June 1, 2026. In this regard, all interested persons desiring to contract with the County for disaster logistics support services shall submit sealed proposals marked Stand-By Contract for Disaster Logistics Support Services to the Liberty County Board of Commissioners at its offices located at 112 North Main Street, Courthouse Annex, Room 2200, Hinesville, Liberty County, Georgia 31313, no later than 2:00 p.m., E.S.T., on June 30, 2026. At such time and place, all sealed proposals shall be opened so as to avoid disclosure of contents to competing offerors.
Copies of RFP materials are available in printed or electronic form from the Liberty County Board of Commissioners.
Interested parties are directed to review the complete set of RFP documents for complete and inclusive RFP requirements.
Liberty County reserves the right to reject any or all proposals and to waive technicalities and informalities in the proposal process.


REQUEST FOR PROPOSALS
Liberty County Board of Commissioners
Stand-By Contract for Disaster Logistics Support Services
Liberty County, Georgia 


1.	THE PROJECT.  

The Liberty County Board of Commissioners is seeking proposals from qualified firms for the provision of standby disaster logistics support services for Liberty County. The Owner desires that one or more stand-by contracts for disaster logistics support services be established for activation during emergencies, disasters, special events, and related operational needs as determined by Liberty County. Any and all transactions made necessary by this RFP, as well as the Proposal Documents, shall be subject to the approval of the Liberty County Board of Commissioners.

2.	GENERAL INFORMATION ABOUT THE SERVICES 

The successful Offeror will assume responsibility for the services contemplated under this RFP by submitting a proposal for disaster logistics support services which shall constitute a contractual obligation if accepted by the County. The successful Offeror shall be responsible for furnishing all labor, supervision, equipment, materials, transportation, coordination, and incident support services necessary to perform the requested services.
The services contemplated under this RFP are intended to support emergency response, short-term recovery, and County-directed operational needs requiring scalable disaster logistics capability. Minimum requirements for work to be performed are set forth in this RFP and related exhibits.

3.	DEFINED TERMS.

In addition to the terms defined elsewhere in this RFP, the following terms shall have the meanings indicated below, which are applicable to both the singular and plural thereof.

(a)	Addenda - Graphic or written documents issued by the Owner prior to the opening of Proposals intended to clarify, revise, add to, or delete information in the original Proposal Documents or in previous addenda.

(b)	Offeror - One who submits a Proposal directly to Owner as distinct from a sub-offeror of sub-bidder, who submits a proposal to an Offeror. 

(e)	Proposal - A complete and properly signed offer to perform the services for the prices stipulated in the form submitted by the Offeror in accordance with the Proposal Documents.

(f)	Proposal Documents  Shall collectively refer to this RFP, the Project Program, and any and all contracts, instruments, or other documents specifically made a part of this RFP or otherwise contemplated to be entered into between the Owner and the Successful Offeror in connection with the Project.

(g)	Successful Offeror - The responsible and responsive Offeror whos Proposal the Owner determines to be most advantageous to Owner (on the basis of Owner's evaluation as hereinafter provided) and to whom Owner makes an award.

   (h) 	Stand-By Contract - means a competitively procured contract established in advance of an emergency for activation by the County when needed.

Additionally, for purposes this RFP, "herein," "hereby," "hereunder," hereof," "hereinbefore," "hereinafter" and other equivalent words refer to this RFP and not solely to the particular portion thereof in which any such word is used, and including or include means including without limitation. 

4.	RESTRICTED COMMUNICATION.

From the issue date of this RFP until a Successful Offeror is selected and the selection is announced and Proposal Documents are executed, Offerors are not allowed to communicate for any reason with any employees of the Owner,  the Board, or members of the Selection Committee with respect to this RFP or the Project, except for (i) submission of questions as authorized by this RFP, (ii) during the pre-proposal conference, (iii) during scheduled and authorized interviews for purposes of evaluation, and (iv) during authorized negotiations following opening of the Proposals.  For violation of this provision, the Owner reserves the right to reject the Proposal of the offending Offeror.  

5.	SCHEDULE OF RFP EVENTS.

The following Schedule of Events represents the Owners best estimate of the schedule that 
will be followed.  All times indicated are prevailing times in Hinesville, Georgia.  The Owner reserves the right to adjust the schedule as it deems necessary or convenient.  

Estimated Schedule of EventsProjected DateProjected TimeRFP Release DateJune 1, 2026Deadline for Submission of QuestionsJune 22, 20263:00 PMDeadline for Submission of Proposals / Opening of ProposalsJune 30, 20262:00 PMBoard of Commissioners Award Approval / Intended Contract AwardJuly 7, 2026

6.	PROPOSAL FORM AND CONTENT.  

All Proposals shall be prepared in accordance with this RFP, and shall include the following (i) a Statement of Qualification (see Sec. 16 below); (ii) a Proposal Form (see Ex. A); (iii); an Authorization to Investigate (see Ex. B); (iv) a Statement Pursuant to O.C.G.A.  36-91-21(d) (see Ex. C); (v) Contractor Affidavit and Agreement (see Ex. D); (vi) Affidavit of Certification (see Ex. E); (vii) Scope of Work / Services (see Ex. G), (viii) Local Vendor Preference Policy if applicable (see Appendix A), any and all other items or documents required or authorized by this RFP. Offerors must be sure to execute all required exhibits specifically A-D of this package. Offerors must provide one (1) original, and three (3) hard copies of the completed Proposal for a total of four (4) sets of the Proposal.  Each such set shall be identical and include a transmittal letter.  Proposals must be typed on standard (8  x 11) paper.  All Proposals shall be prepared simply, succinctly and economically, to provide a straightforward and concise description of the matters requested.  Emphasis must be on completeness, relevance, and clarity of content.  To expedite the review of Proposals, it is essential that Offerors follow the format and instructions set forth herein.  The Proposal shall be signed as follows:  

(a)	A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the authorized members of the partnership.  If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

(b)	A Proposal submitted by a corporation, limited liability Company, or other legal entity n