Standby CCTV Storm Line Services

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City of South Fulton, Georgia
INVITATION TO BID
FOR
ITB # 26-23 STANDBY CCTV STORM LINE SERVICES
Public Works
ISSUED: TUESDAY, APRIL 28, 2026
BIDS DUE NO LATER THAN: 2.00 PM May 28, 2026
City of South Fulton Procurement Department
4715 Frederick Dr. SW
South Fulton, GA 30336

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The City of South Fulton, Georgia
Dawn Stone
Procurement Department
4715 Frederick Drive SW, South Fulton, GA 30336
Phone: 470-809-7667
Website: Finance & Administrative Services | South Fulton, GA
(Cityofsouthfultonga.gov)
Public Works Department
INVITATION TO BID
ITB # 26-23
STANDBY CCTV STORM LINE SERVICES
SCHEDULE OF EVENTS DATE
Bid Release Date: April 28, 2026
Non-Mandatory Pre-Bid Conference:
A Non-Mandatory Pre-Bid Conference will be held virtually by our staff and the responsible May 5, 2026
11:00 AM
person(s). To attend the Pre-Bid Conference, please refer to the Information and Instructions
to Bidders, Item # 10 for details.
Deadline for questions: May 12, 2026
Questions must be submitted online at: https://www.BidNetdirect.com/georgia/Cityofsouthfulton 3:00 PM
Answers will be posted by Addendum at: May 19, 2026
https://www.BidNetdirect.com/georgia/Cityofsouthfulton
All responses to this ITB must be submitted online at:
https://www.BidNetdirect.com/georgia/Cityofsouthfulton. "All bid submissions shall be made May 28, 2026
2:00 PM
electronically through BidNet Direct at the City's designated procurement portal. Bidders are
solely responsible for monitoring the procurement portal for addenda, date changes, access
instructions, and all official communications."
THIS BID SOLICITATION FORM
MUST BE SIGNED AND SUBMITTED WITH BID
COMPANY NAME: DATE:
MAILING ADDRESS: PHONE:
CITY: FAX:
STATE: ZIP: SSN OR FEDERAL TAX ID#:
EMAIL: TITLE OF AUTHORIZED REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:

TABLE OF CONTENTS
1. INFORMATION AND INSTRUCTIONS TO BIDDERS .................................................. 3
2. SUBMITTAL CHECKLIST ..............................................................................................22
3. INTRODUCTION .............................................................................................................. 23
4. MINIMUM REQUIREMENTS ......................................................................................... 23
5. REVIEW AND AWARD .................................................................................................. 23
6. ATTACHMENTS
Attachment A - Scope of Services .................................................................................................29
Attachment B - Bonding and Insurance Requirements ................................................................. 32
7. APPENDICES
Appendix A - Bid Cost .................................................................................................................. 37
Appendix B - Required Form Submittals ...................................................................................... 41
8. EXHIBITS
Exhibit A - Terms and Conditions .................................................................................................61
Exhibit B - Draft City Contract ..................................................................................................... 68
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ITB # 26-23 STANDBY CCTV STORM LINE SERVICES
INFORMATION AND INSTRUCTIONS TO BIDDERS
1. Invitation to Bids: The City of South Fulton, Georgia, invites sealed bids from qualified
firms to provide standby Closed-Circuit Television, CCTV, storm line inspection services
on a unit price, indefinite delivery, indefinite quantity basis. Services shall be administered
solely through written task orders issued in accordance with this ITB and resulting
Contract.
1.1. This Solicitation establishes contractor eligibility and fixed unit pricing only. No
minimum quantity of work, minimum compensation, minimum number of task orders,
exclusivity, or revenue is guaranteed. The City may issue, defer, reduce, suspend, or
decline to issue any task order in its discretion, exercised in good faith, in the City's
best interest, and consistent with operational need, funding availability, applicable law,
and the integrity of the procurement process.
1.2. The services contemplated under this Solicitation are limited to CCTV inspection,
video capture, PACP coding, reporting, condition assessment, and related data
deliverables expressly described in the Scope of Services. This Solicitation does not
award public works construction, repair, rehabilitation, or replacement work.
1.3. Bidder shall furnish all labor, supervision, personnel, equipment, tools, transportation,
software, reporting, administrative support, direct and indirect costs, and all other items
necessary to perform the services required by this ITB and any resulting Contract.
1.4. The services described in this Solicitation and its attachments are descriptive of the
categories of work that may be required by the City and are not a direction to proceed.
No Bidder or Contractor shall interpret the general scope of services, estimated
quantities, field discussions, pre-bid communications, or any other non-contractual
communication as authorization to mobilize, perform services, incur cost, or submit an
invoice. Only a written task order, fully executed by authorized City personnel, shall
authorize compensable work.
1.5. Responsibility concerns the Bidder's demonstrated capability, integrity, legal
eligibility, financial capacity, staffing, equipment readiness, experience, safety
performance, regulatory compliance, and past performance on comparable work.
Responsibility is a separate and continuing determination that may be made after bid
opening and before award. A Bidder may submit the lowest price and still be found
non-responsible.
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1.6. Responsiveness concerns whether the Bid, as submitted by the Bid Submission
Deadline, conforms in all material respects to the requirements of this Solicitation.
Only omissions, defects, or nonconformities relating to items expressly designated as
mandatory at bid time may support a determination of non-responsiveness.
1.7. For purposes of bid review, each required submittal in this ITB is classified as one of
the following, mandatory at bid time, post-opening responsibility verification, or
informational or conditional. Responsibility documentation may be verified, clarified,
or supplemented after bid opening only to the extent permitted by law and this ITB.
1.7.1 Mandatory at bid time means the item must be included with the Bid by the
submission deadline and may be used as a basis for a determination of non
responsiveness.
1.7.2 Post-opening responsibility verification means the item may be verified,
clarified, or documented after bid opening solely for purposes of the City's
responsibility determination, provided that no Bidder may revise its price,
scope, responsiveness, competitive standing, or any material term of its Bid,
and provided further that post-opening submissions may evidence only
qualifications that existed as of the Bid Submission Deadline.
1.7.3 Informational or conditional means the item is requested for administrative,
legal, or contract formation purposes and shall not be used as a pass-fail
criterion for responsiveness unless this ITB expressly states that the item is
mandatory for this procurement.
2. Solicitation Method: This solicitation is being conducted in accordance with all applicable
provisions of the City of South Fulton Procurement Policy, codified in Sec. 1-9001 et seq of
the City of South Fulton Code of Ordinances. By submitting a Bid in reference to this
solicitation, a Bidder acknowledges that it is familiar with all laws applicable to this
solicitation, including, but not limited to, the City's Code of Ordinances, which laws are
incorporated into this ITB by reference.
2.1 Reservation of Rights: The City reserves the right, in its sole discretion and to the
fullest extent permitted by law, to amend, clarify, postpone, cancel, reject, reissue, or
discontinue this Solicitation, in whole or in part, at any time prior to final award.
Participation in this Solicitation is at the sole cost and risk of the Bidder. No act,
omission, review, communication, recommendation, or other conduct by the City prior
to formal award shall create any duty, obligation, or liability on the part of the City.
3. Minimum Qualifications: At the time of bid submission, the Bidder must demonstrate the
following minimum qualifications:
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3.1 A minimum of three (3) verifiable years of experience performing CCTV inspection
of stormwater, sanitary, or comparable underground pipeline systems of similar
scope and complexity.
3.2 Availability of at least one field or reporting lead currently certified in NASSCO
PACP, or an equivalent industry accepted inspection coding certification approved
by the City.
3.3 Demonstrated capability to inspect pipeline segments generally ranging from 12
inches through 72 inches in diameter, or other sizes identified in a task order, and to
provide continuous video, defect coding, written reports, and GIS compatible
deliverables.
3.4 Legal authority to transact business in the State of Georgia and possession of all
licenses, registrations, permits, and approvals required by law to perform the services
solicited.
3.5 Sufficient staffing, equipment, and operational readiness to meet the response
requirements stated in this ITB.
3.6 The City may require documentation supporting the minimum qualifications stated
above. Such documentation may include project references, certification records,
equipment information, staffing information, licensing documentation, and other
objective evidence demonstrating that the Bidder possessed the required
qualifications as of the Bid Submission Deadline.
4. Authority to Transact Business. The apparent successful Bidder shall provide
documentation demonstrating that it is duly authorized to transact business in the State of
Georgia prior to award, if required by applicable law. Joint venture documentation, if
applicable, shall be provided for the bidding entity in the form required by law and this
ITB.
5. Business License. Bidder is requested to submit a current, valid business license issued by
its home jurisdiction, and if applicable, documentation of authority to transact business in
the State of Georgia. Unless expressly designated elsewhere in this ITB as mandatory at
bid time, such documentation shall be treated as post opening responsibility verification or
informational only and shall not be used as a pass-fail criterion for responsiveness.
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6. Professional or trade licenses required by applicable law for performance of the services
solicited shall be maintained throughout the Contract term. The City reserves the right to
verify any such license, registration, certification, or authorization prior to award and
during contract performance.
7. Clarification boundary: The City may request written clarification of minor clerical
ambiguities or objective inconsistencies contained in a Bid. Clarification shall not be used
to permit revision of price, scope, responsiveness, competitive standing, or any other
material term after bid opening. The City may resolve obvious mathematical errors or
objective inconsistencies only on the basis of information apparent from the face of the Bid
and other materials submitted by the Bid Submission Deadline, and only where the
intended meaning is objectively ascertainable without prejudice to other Bidders.
8. Professional License: Bidder must attach a copy of any professional license required by
this ITB with its response.
9. No Offer by City and Firm Offer by Bidder: This solicitation does not constitute an offer
by City to enter into an agreement and cannot be accepted by any Bidder to form a Contract.
This solicitation is only an invitation for offers from interested Bidders, and no offer shall
bind the City. A Bidder's offer is a firm offer and may not be withdrawn except as provided
in this ITB, and in the City's Code of Ordinances and other applicable laws.
9.1 Firm Offer by Bidder: Each Bid submitted in response to this Solicitation shall
constitute an irrevocable offer for the full period stated in the Solicitation. The City
may rely upon all pricing, certifications, acknowledgements, representations, and
commitments contained in the Bid during evaluation, award, and contract formation.
Any attempted withdrawal, qualification, repricing, or modification inconsistent with
the terms of this Solicitation may result in rejection of the Bid.
10. Contract Type and Task Orders: No work shall commence, and no compensation shall
be due, unless and until the City issues a written task order that has been fully executed by
authorized City personnel. Verbal direction, field instruction, email, text message, informal
communication, discussion with City staff, or site activity shall not authorize work or create
any obligation of payment. Each task order shall, at a minimum, identify the location, scope
of services, applicable unit prices, response classification, not to exceed amount, funding
source, and required authorizing signatures. The Contractor performs any work outside the
express terms of a task order, or any written modification thereto, entirely at its own risk.
The City will issue written task orders on an as-needed basis for standby services.
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10.1 Each task order not to exceed amount shall constitute an absolute cap on compensable
work unless modified in writing by authorized City personnel. The Contractor shall
have no authority to exceed an approved not to exceed amount based on field
conditions, staff direction from unauthorized personnel, assumptions, or unilateral
judgment. The City shall not be liable for costs incurred in excess of approved
funding authority. Performance beyond authorized funding shall not create any
implied contract, waiver, estoppel, quantum meruit claim, or other equitable
entitlement to payment.
10.2 Contractor shall notify the City in writing before performing any work that
Contractor contends is outside the approved task order scope, quantity assumptions,
or funding authorization, and failure to obtain written direction from authorized City
personnel before proceeding shall constitute a waiver of any claim for additional
compensation based on such extra or changed work.
11. Emergency ratification clause: Emergency Direction, Limited Exception.
Notwithstanding the requirement for a fully executed written task order, the City may issue
temporary written emergency direction only where the City determines that an immediate
threat exists to public health, public safety, essential drainage functionality, or public
infrastructure and that delay required for ordinary processing would materially increase
risk of damage or harm. Any such emergency direction must be issued or confirmed in
writing by an individual with delegated emergency procurement or operational authority
under applicable law and City policy. Emergency direction shall be strictly limited to the
minimum work necessary to stabilize the condition pending issuance of a formal written
task order or amendment. Contractor proceeds beyond such minimum emergency
stabilization work at its sole risk. No oral statement, field discussion, text message, or
direction from unauthorized personnel shall constitute authorization. If a formal written
ratification or task order is not issued within forty eight hours, or by the next business day
when such period ends on a weekend or official holiday, Contractor shall immediately stop
work upon notice from the City, and the City's liability, if any, shall be limited to the
reasonable value of expressly authorized emergency stabilization work that the City
determines in writing was necessary, properly documented, within lawful authority, and
otherwise payable under applicable law.
11.1 Emergency direction may be issued only by City personnel who possess written
delegated authority for emergency procurement, operational response, or task order
authorization. Any emergency direction shall identify the authorizing official, the
emergency condition, the limited scope authorized, the not-to-exceed amount, and
the time period covered by the emergency authorization.
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12. Bid Duration: Bids submitted in response to this ITB shall remain valid for Ninety (90)
calendar days from the Bid Submission Deadline and must be marked as such.
12.1 Bid Submission Deadline: Responses to this ITB will be accepted online through
BidNet only at: https://www.BidNetdirect.com/georgia/Cityofsouthfulton on May
28th, 2026, by 2:00 PM. For purposes of price evaluation and award, the unit prices
entered in BidNet shall control over any inconsistent handwritten, typed, scanned, or
narrative pricing statement submitted elsewhere in the Bid.
12.2 All dates, deadlines, meeting information, access instructions, and procedural details
relating to this Solicitation shall be governed exclusively by the most recent written
addendum issued by the City through its official procurement channel. Bidders are
solely responsible for monitoring the designated procurement platform for all
addenda, updates, corrections, and notices. No oral statement, conference discussion,
informal explanation, or prior inconsistent posting shall be binding unless expressly
incorporated into a written addendum.
12.3 For purposes of Solicitation administration prior to Contract execution, the order of
precedence shall be, in descending order, written Addenda, the Schedule of Events
as revised by Addendum, the body of this ITB, the attachments and appendices, and
the Bidder's submitted forms and acknowledgements.
12.4 To attend the Bid Opening, please access Microsoft Teams via the app or on the web
by utilizing the information below
Meeting ID: 264 158 583 596 8
Passcode: FG9Jv2Va
Download Teams | Join on the web
Or call in (audio only)
+1 929-583-6155, 589097411# United States,
New York Phone Conference ID: 589 097 411#
Find a local number | Reset PIN
13. Non-Mandatory Pre-Bid Conference: A Non-Mandatory Pre-Bid Conference has been
scheduled for May 5, at 11:00 AM, and will be hosted virtually by our staff and responsible
person(s). To attend the Pre-Bid Conference, please access Microsoft Teams via the app or
on the web by utilizing the information below:
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Meeting ID: 296 372 942 756 337
Passcode: mG9Jc26J
Download Teams | Join on the web
Or call in (audio only)
+1 929-583-6155,, 532271300# United States, New York
Phone Conference ID: 532 271 300#
Find a local number | Reset PIN
13.1 Attendance at the Pre-Bid Conference is non-mandatory for Bidders responding
to this ITB. During the Pre-Bid Conference, the general requirements of the project
will be discussed. Any questions during the Pre-Bid Conference will not be
authoritative. Each Bidder must be fully informed regarding all existing and expected
conditions and matters that might affect the cost or performance of the Services. It
should be emphasized, however, that nothing stated or discussed during the course of
this Pre-Bid conference shall be considered to modify, alter, or change the
requirement of the solicitation documents, unless it is subsequently incorporated into
an addendum to the solicitation documents.
13.2 Administrative Cross Reference. See Section 12.2 regarding addenda and
controlling solicitation administration details.
13.3 Response time requirements are material performance obligations under the Contract.
Failure to satisfy required response metrics may result in rejection of work,
reassignment of task orders, withholding of payment, removal from rotation, adverse
performance documentation, nonrenewal, default remedies, or any combination
thereof. Repeated response failures may be considered in future responsibility
determinations.
13.4 Without limiting any other right or remedy, the City may assess service credits,
invoice reductions, or back charges for Contractor's failure to meet required
acknowledgement times, arrival times, staffing commitments, documentation
requirements, or deliverable standards, but only to the extent that the applicable Task
Order, performance schedule, or Contract amendment expressly states the applicable
performance metric, calculation method, and corresponding adjustment amount or
formula. Before assessing any such adjustment, the City shall provide written notice
describing the noncompliance and the basis of the proposed adjustment. Contractor
shall have five business days, or such shorter period as may be stated in an emergency
Task Order where operationally necessary, to submit a written response. Any such
credit or deduction shall be a reasonable estimate of administrative or operational
impact and shall not constitute the City's exclusive remedy.
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