21st Street Waterline Replacement Project

CITY OF COTTAGE GROVE
CONTRACT DOCUMENTS
for
21ST STREET WATERLINE REPLACEMENT
PROJECT
MAY 29th, 2026
Project Administrated by

CITY OF COTTAGE GROVE
CONTRACT DOCUMENTS
FOR
COTTAGE GROVE 21ST STREET WATERLINE REPLACEMENT PROJECT
Candace Solesbee - Mayor
CITY COUNCIL
Christine Hyink Randell Lammerman
Dana Merryday Greg Ervin
Jim Settelmeyer Darrel Wilson
Name: Damien Gilbert, P.E., Branch Engineering, Inc
Title: City Engineer
Telephone: 541-746-0637 ext. 103
Email: damieng@branchengineering.com
Name: Faye Stewart
Title: Public Works & Development Director
City of Cottage Grove
400 E. Main Street
Cottage Grove, OR 97424
Telephone: (541) 942-3340
Email: fstewart@cottagegroveor.gov
CITY OF COTTAGE GROVE, OREGON

TABLE OF CONTENTS
SECTION 000 THE INVITATION
* Advertisement for Bid
* Scope of Work
SECTION 100 BID INSTRUCTIONS
* Instructions to Bidders
SECTION 200 BID PACKAGE DOCUMENTS
* First-Tier Subcontractor Disclosure Form
* Project Bid
* Schedule of Bid Items
SECTION 300 SAMPLE CONTRACT
* Contract for Construction
* Performance Bond
* Payment Bond
* Public Works Bond
SECTION 400 GENERAL CONDITIONS
* Definitions and Abbreviations
* Plans and Specifications
* The Engineer
* The Contractor
* Prosecution and Progress of the Work
* Payment for the Work
* Prevailing Wage Rates
SECTION 500 STANDARD SPECIFICATIONS
* Standard Specifications
SECTION 600 SPECIAL SPECIFICATIONS
* Special Provisions
SECTION 900 DRAWINGS
* Construction Drawings

SECTION 000 - THE INVITATION
* 010 - ADVERTISEMENT FOR BID
* 020 - SCOPE OF WORK

SECTION 010
ADVERTISEMENT FOR BIDS
21ST STREET WATERLINE REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN THAT Sealed bids for 21ST Street Waterline Replacement Project,
City of Cottage Grove, Oregon, shall be addressed to the City Engineer, Damien Gilbert, PE, 310
5th Street, Springfield, Oregon 97477 and will be received at 310 5th Street, Springfield, Oregon
97477. Acceptance of bids will be officially closed at 2:00 pm Pacific Time, June 25th, 2026,
and immediately thereafter the bids will be publicly opened and read at Branch Engineering. The
bid proposal shall be submitted under sealed cover and marked with the Contractor's name and
project name. Bid proposals received after the date and time fixed for opening will not be
considered. No electronic or facsimile submittals will be accepted.
The project involves utility improvements to 21st Street from E Main Street south to Hilltop Drive
continuing south to the connection at Madison Ave. The work involves sawcutting, excavating,
trenching, removal, compaction, asphalt paving, and construction of water main extension, water
laterals, water meters, fire hydrant replacement, and site restoration.
The Project Manual including; Plans, Specifications, Agreement, and Bid Forms are available at
the City of Cottage Grove's website https://www.cottagegroveor.gov/ where they can be viewed
and printed. Any Addenda will also be posted on the City of Cottage Grove's website
https://www.cottagegroveor.gov/. All prospective bidders must be added to the Plan Holders List
by sending an e-mail with company contact information to bids@branchengineering.com with the
project title in the subject line. Prospective bidders must be on the Plan Holders List for their
bid to be considered. Bidders are responsible for checking the website for addenda and
changes prior to submitting bid, however notification of Addenda issuance will be issued
via e-mail to the addresses listed on the Plan Holders List. No hard copy of the bid documents
will be available. A Mandatory Pre-Bid Meeting will be held at 2100 E. Madison Ave, Cottage
Grove, on Tuesday, June 9th, 2026 at 2 PM.
Bidders must be pre-qualified with Branch Engineering in accordance with Oregon Revised
Statutes (ORS) Chapter 279C.430 by submitting a completed Oregon Department of
Transportation form on or before 5:00 p.m., Monday, June 22nd, 2026. Bidders and/or
subcontractors must be prequalified in street repair construction and water construction to
complete the project. Pre-qualification forms are available at 310 5th Street, Springfield, Oregon
97477 or the Oregon Department of Transportation website. You may pre-qualify with the Oregon
Department of Transportation at 121 Transportation Building, Salem, Oregon 97310.
Notice is hereby given that this contract is for a Public Work, subject to ORS 279C.800 to
279C.870.
All bids must be sealed and plainly marked on the outside showing the name of the bidder: the
project name: the date and time of bid opening: the words "sealed bid": and addressed to Damien
Gilbert, PE, City Engineer, 310 5th Street, Springfield, Oregon 97477.
Published Date: May 29th, 2026
CITY OF COTTAGE GROVE
COTTAGE GROVE, OREGON
Advertisement for Bids
21ST STREET WATERLINE REPLACEMENT PROJECT
Page 1 of 1

SECTION 020
21ST STREET WATERLINE REPLACEMENT PROJECT
SCOPE OF WORK
Requirements of Project:
The project involves utility improvements to S 21st Street from E Main Street south to Hilltop Drive
continuing south to the connection at Madison Ave in Cottage Grove, Lane County Oregon. The
work involves sawcutting, excavating, trenching, removal, compaction, and construction of: water
main extension, service laterals, fire hydrants and site restoration.
Location of Project:
The project is located on S 21st Street from E Main Street south to Hilltop Drive continuing
south to the connection at Madison Ave in Cottage Grove, Lane County, Oregon.
Purpose of Project:
The purpose of the project is to replace the existing water infrastructure and extend public
water service to support future development.
Project Engineer:
All questions should be directed to:
Victoria Lingam, Branch Engineering 541-746-0637 ext. 128
victorial@branchengineering.com
City Schedule:
Mandatory Pre-Bid Meeting 2:00 PM, JUNE 9TH, 2026
2100 E. MADISON AVE, COTTAGE GROVE, OR 97424
Bids Closed / Opened & Read: 2:00 PM, JUNE 25TH, 2026
310 5TH STREET, SPRINGFIELD, OR 97477
Projected Award Date: JULY 14TH, 2026
Projected Start Date: JULY 27TH, 2026
Substantial Completion Date: OCTOVER 26TH, 2026
Final Completion Date: NOVEMBER 23RD, 2026
Scope of Work
21ST STREET WATERLINE REPLACEMENT PROJECT
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SECTION 100 - BID INSTRUCTIONS
* 110 - INSTRUCTIONS TO BIDDERS

Section 110
INSTRUCTIONS TO BIDDERS
21ST STREET WATERLINE REPLACEMENT PROJECT
1. Form of Bid
All bids must be made upon the blank form of bid attached hereto, and must give prices
for each item and aggregate amount for the work.
The City of Cottage Grove reserves the right to reject any bid not in compliance with all
prescribed public contracting procedures and requirements, including the requirement to
demonstrate the bidder's responsibility under ORS 279C.375(3)(b) and may reject for
good cause all bids after finding that doing so is in the public's interest.
The bidder shall sign his/her bid in the blank space provided therefore. Bids made by
corporations or partnerships shall contain the name and address of such organization,
together with the names and addresses of partners or officers. If the proposal is made by
a corporation, it must be signed by one of the officers thereof; if made by a partnership,
by one of the partners.
All bids must be submitted at the time and place, and in the manner prescribed in the
"Advertisement for Bids".
No bid for this contract shall be received or considered by the City of Cottage Grove
unless the bidder is registered and in good standing with the Construction Contractors
Board, as required by ORS Chapter 701, or licensed by the State Landscape
Contractors Board, as required ORS 671.530.
2. Contract Documents.
The contract documents under which awardee shall execute this work consists of the
Advertisement for Bids, the Instructions to Bidders, Bid Security, the Proposal, the
signed Contract, the Performance Bond, the Payment Bond, the Public Works Bond,
General Conditions, the Special Provisions, the Technical Specifications, Oregon
Standard Specifications for Construction 2024, Insurance Certification, and signed
addenda; all bound herewith.
Any person contemplating the submission of a bid and being in doubt as to the meaning
or intent of said contract documents should request, in writing, that the City of Cottage
Grove's Project Administrator provide a written interpretation thereof.
3. Prevailing Wage Rates
The Provisions of ORS 279C.800 to ORS 279C.870 relating to the prevailing wage rates
will be complied with.
a. The hourly rate of wage to be paid by Contractor or any Subcontractor to workers
in each trade or occupation required for the public works employed in the
Instruction to Bidders
21ST STREET WATERLINE REPLACEMENT PROJECT
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performance of the Contract shall not be less than the specified minimum rate of
wage in accordance with ORS 279C.838 and ORS 279C.840.
b. The latest prevailing wage rates for public works contracts in Oregon are
contained in the following publications: The January 5th 2026 Prevailing Wage
Rates for Public Works Projects in Oregon, including any current amendments.
Such publications can be reviewed electronically at:
https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx
and are hereby incorporated as part of the contract documents.
c. Contractor and all Subcontractors shall keep the prevailing wage rates for this
Project posted in a conspicuous and accessible place in or about the project.
d. The City of Cottage Grove shall pay a fee to the Commissioner of the Oregon
Bureau of Labor and Industries as provided in ORS 279C.825. The fee shall be
paid to the Commissioner as required by the administrative rules adopted by the
Commissioner.
e. If Contractor or any Subcontractor also provides for or contributes to a health and
welfare plan or a pension plan, or both, for its employees on the Project, it shall
post notice describing such plans in a conspicuous and accessible place in or
about the Project. The notice shall contain information on how and where to
make claims and where to obtain future information.
4. Estimate of Quantities
The estimate of quantities of work to be done as given in the proposal, although stated
with as much accuracy as possible, is approximate only and is assumed solely for the
purpose of comparing bids. The quantities on which payments will be made to the
Contractor are to be determined by measurement of the work actually performed by the
Contractor as specified in the contract documents. The Owner reserves the right to
increase or diminish the amount of any class of work as may be deemed necessary. At
the Owner's sole option and if it is determined to be in the Owner's best interest, any one
or more bid items may be deleted from the work without penalty to the Owner.
5. Bid Security
Bids must be accompanied by a certified check from a bank in good standing or a bid
bond issued by a surety company authorized to issue such bonds in Oregon in an
amount not less than ten (10) percent of the total amount of the proposal submitted
payable to the City of Cottage Grove. All checks and Bid Bonds excepting that of the
successful bidder will be returned within thirty (30) days after the contract has been
awarded. The bid security of the successful bidder will be retained until he/she has
entered into a satisfactory contract with the Owner. In addition, a Performance Bond
will be required in the full amount of the contract and a Payment Bond will be required in
the full amount of the contract in accordance with ORS 279C.380.
Instruction to Bidders
21ST STREET WATERLINE REPLACEMENT PROJECT
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6. Conditions of Work
It is understood that the Contractor, before submitting his/her bid, has made a careful
examination of the contract documents; that she/he has fully informed herself/himself as
to the quality and quantity of materials and the character of the work required; and that
she/he has made a careful examination of the locations and conditions of the work and
the source of supply for materials. The Owner will in no case be responsible for any loss
or for any unanticipated costs that may be suffered by the Contractor as a result of the
Contractor's failure to fully inform herself/himself in advance in regard of all conditions
pertaining to the work.
7. Award and Basis of Award of Contract
Within ten (10) days after the opening of the bids, the Owner will accept one of the bids
or reject all of the bids received. The City of Cottage Grove will provide notice of its
intent to award in writing per City Rule 137-049-0395.
It is the Owner's intent to award a single contract to the responsible bidder who submits
the lowest total bid and whose proposal complies with these and all other contract
documents.
In determination of the lowest responsible bidder, the City of Cottage Grove reserves the
right to take into account and give reasonable weight to the extent of the bidder's
experience on work of the nature involved, on the bidder's record as to dependability in
the carrying out of other contracts, and evidence of present ability to perform the
contract in a satisfactory manner.
The Owner also reserves the right to reject any or all bids, and to waive any informality
or technicality in the bids received or in the bidding procedure.
8. Execution of Contract and Damages for Failure to Execute
The bidder whose proposal is accepted will be required within ten (10) calendar days
after notice that a contract has been awarded to him/her, to appear and execute a
contract with the City of Cottage Grove for the full and complete performance of all work
and payment for all labor and materials specified therein, and execute bonds for the
faithful performance and payment of such contract in the sum of the total amount of the
contract satisfactory to the Owner. Said bonds shall be with a surety company as
bondsman whose financial standing and record of service is satisfactory to the Owner.
Said performance, payment, and public works bonds shall be in force for one year after
acceptance of the completed work to cover all guarantees against defective workmanship
and materials.
At the time of executing the contract, the successful bidder shall also submit to the Owner
the required Certificate of Insurance. Should the successful bidder fail or refuse to
execute the contract and furnish the bonds and insurance certification, then the bid
security deposited by said bidder shall be retained as liquidated damages by the Owner.
Instruction to Bidders
21ST STREET WATERLINE REPLACEMENT PROJECT
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