2609-ST STREET PAVING 2026 PROJECT

RFQ NUMBER 2609ST
DADE CITY 2025 STREET REPAVING
PROJECT
CITY OF DADE CITY
38020 MERIDIAN AVE
DADE CITY, FL 33525
PHONE: (352) 523-5050
FAX: (352)521-1422
Bid Due Date: May 7, 2026
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INDEX
RFQ NUMBER 2609ST
DADE CITY 2026 STREET REPAVING
PROJECT
Part I General Information & Scope of Work ................................................................ Page 4
Part II Information Required from Proposers .................................................................Page 12
Part III Criteria for Selection .......................................................................................... Page 16
The following documents must be returned with your bid:
Drug-Free Workplace Certification ................................................................................ Page 18
Public Entity Crime Statement ...................................................................................... Page 20
Anti-Collusion Statement ............................................................................................... Page 22
Human Trafficking Affidavit ............................................................................... Page 23
Conflict of Interest Affidavit ............................................................................... Page 24
All additional supplemental information requested in the RFP and/or Bid Form
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RFP NUMBER 2609ST
DADE CITY 2026 STREET REPAVING
PROJECT
BID DUE DATE: MAY 7, 2026, AT 2:00 PM
NOTICE IS HEREBY GIVEN that sealed quotes will be received by the City of Dade City (City)
until 2:00 PM, Local Time, May 7, 2026 to provide Dade City 2026 Street Repaving Project.
Brief Description: The City of Dade City is seeking quotes for paving multiple streets
in Dade City. For illustrative purposes only, the following picture denotes
approximate locations for the streets needing pavement marked in red that are to be bided.
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SCOPE OF WORK
Scope of work entails, but may not be limited to the following
Locations
10th street (McMinn intersection)
Oak Court (Entire street)
6th Street (Sumner Ave to Pond Ave)
Tuskeegee Ave (Tuskeegee to Railroad)
Bougainvillea (8th St. to 10th St. )
8th St. (Howard to Florida)
Pineapple (7th to Edwinola)
The intersection of 12th and MLK near school.
Hampton Ave from Wilson to Railroad
Scope of project for Street Paving
- Mill 1.5" depth of existing asphalt to include lateral asphalt gutter drains.
- Pave 1.5" of new asphalt
- Sweep and clean roadway
- Application of emulsion tack coat
Service Description
Mill and pave @ 1.5"- Jobsite must be secured.
Mill existing asphalt to specified depth. Power blow and sweep area.
Apply emulsion to ensure proper bonding.
- Install hot mix asphalt, compacted to specific depth to include reinstalment of lateral asphalt gutter
drains.
- Machine roll for smooth finish/ apply sand to prevent tears.
- Clean jobsite
- Provide MOT
- Provide MOB
PART I GENERAL INFORMATION
1.1. PURPOSE
The City of Dade City is seeking qualified firms and to establish a firm fixed price to ensure that
the City is always receiving the most economical service costs while maximizing the quality
and level of service. A contract/agreement resulting from this RFP shall be subject to the
terms and conditions set forth in a City Contract and any terms and conditions included in
this RFP. The City reserves the right to include in any contract document such terms and
conditions, as it deems necessary for the proper protection of the rights of the City. The City
will not be obligated to sign any contracts, agreements or other documents provided by the
Contractor(s) with their submittal.
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1.2. OBJECTIVE
The primary objective of the Request for Proposals (RFP) is the selection and ranking of the
most qualified and experienced proposer in providing services.
1.3. ISSUING OFFICE
The contracting agency shall be the City of Dade City, located at 38020 Meridian Avenue, Dade
City, FL 33525.
1.4. REJECTION
The City reserves the right to accept or reject any or all proposals or to waive any informality,
existing in any proposal, or to accept the proposal which best serves the interest and intent of
this project from the most responsive and responsible proposer.
A. The City may reject bids if:
* The Proposer mistakes or conceals any material face in the bid, or if,
* The bid does not strictly conform to the law or requirements of the bid; or if,
* The bid is conditional, except that the Proposer may qualify his/her bid for
acceptance by the City on an "all or none" basis, or a "low term" basis. An "all
or none" basis must include all items upon which bids are invited.
B. The City may, however, reject all bids whenever it is deemed in the best interest of
the City to do so, and may reject any part of a bid.
C. The City reserves the right to waive any minor irregularity, technicality, or omission if
the City determines that doing so will serve the City's best interests. The city may
reject any response not submitted in the manner specified by the solicitation
documents.
D. The City reserves the right to award a contract to the next most qualified proposer if
a successful proposer does not execute a contract within thirty (30) days after
approval of the selection by the City.
E. The City reserves the right to cancel a solicitation at any time prior to approval of
the award by the City.
F. Proposals will not be considered from vendors who are currently involved in official
reorganization or bankruptcy proceedings.
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1.5. Local, State and Federal Compliance Requirements
Proposers shall comply with local, state, and federal directives, orders and laws as
applicable to this RFP and subsequent contract(s) including but not limited to:
A. Equal Employment Opportunity (EEO), in compliance with Executive Order 11246, as
applicable to this RFP and subsequent contract(s).
B. Minority Business Enterprise (MBE), as applicable to this RFP and subsequent
contract(s).
C. Occupational Safety and Health Act (OSHA), as applicable to this RFP and
subsequent contract(s).
D. Pursuant to Section 787.06(13), Florida Statutes, whenever a contract is
executed between a non-governmental entity and a governmental entity,
the nongovernmental entity must provide an affidavit signed by an officer
or a representative under penalty of perjury attesting that the non-
governmental entity does not use coercion of labor services as defined in
Section 787.06, Florida Statutes. A copy of the Affidavit is attached hereto
and should be executed and included in the RFP response as set forth in
Section 2.7 herein.
E. Other mandatory terms required by federal and state laws and regulations
may be included in the final contract even if not referenced herein.
F. Possession of the correct occupational license, professional license, and
any other authorizations necessary to carry out and perform the work
required by the discipline and/or project pursuant to all applicable Federal,
State, and Local Law, Statute, Ordinances, and rules and regulations of
any kind. Copies of the required licenses must be submitted with the
bid/proposal response indicating that the entity proposing, as well as the
team assigned, are properly licenses to perform the activities or work
included in this RFP and the contract documents.
1.6. Variance in Conditions
Any and all Special Conditions and Specifications hereto which vary from the General
Conditions shall have precedence.
1.7. INQUIRIES AND ADDENDA
No oral interpretation of this Request for Proposal shall be considered binding. The City shall
be bound by information and statements only when such statements are written and executed
under the authority of the City.
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All such requests for information shall be made in writing and the person submitting
the request will be responsible for prompt delivery. Any interpretation of the RFP, if
made, will be made only by addendum duly issued. The City will not be responsible for
any other explanation or interpretation of the proposed RFP made or given prior to the
award of contract.
All questions regarding responses to this Request for Proposals (RFP) must be in writing,
via e-mail to Tina Mauriello at tmauriello@dadecityfl.com no later than April 30, 2026.
1.8. MANDATORY PRE-BID CONFERENCE
A Mandatory Pre-Bid Conference will not be required for all bidders.
1.9. DELIVERY OF PROPOSAL
Offers by telephone shall not be accepted. Also, proposers are instructed NOT to fax their
proposal. Faxed proposals shall be rejected as non-responsive regardless of when the fax is
received.
Respondents are cautioned that they are responsible for delivery to the specific location cited
above. Therefore, if your proposal is delivered by an express mail carrier or by any other
means, it is your responsibility to ensure delivery to the above address. This office will not be
responsible for deliveries made to any place other than the specified address.
It is the sole responsibility of the proposer to ensure that his or her proposal reaches the
Public Works Department. The time and date for receipt of proposals will be scrupulously
observed. The City shall not be responsible for late deliveries or mail delays. All proposals will
be opened publicly, and the names of the proposer will be read aloud.
1.10. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn prior to the time set for bid opening. Such requests must be in
writing and mailed or hand delivered to the address rendered herein.
1.11. LATE PROPOSALS OR MODIFICATIONS
A. Proposals and modifications received after the time set for the bid opening will not be
considered.
B. Modifications in writing received prior to the time set for bid opening will be accepted
and considered.
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Statute 218.755
218.755 Prompt processing of change orders.-For any contract for construction services
entered into on or after July 1, 2025, if a local governmental entity receives from its contractor a
price quote for a change order requested or issued by the local governmental entity for
construction services, and the price quote conforms to all statutory requirements and contractual
requirements for the project, the local governmental entity must approve or deny the price quote
and send written notice of that decision to the contractor within 35 days after receipt of such
quote. A denial notice must specify the alleged deficiencies in the price quote and the actions
necessary to remedy those deficiencies. If the local governmental entity fails to provide the
contractor with a notice in compliance with this section, the change order and price quote are
deemed approved, and the local governmental entity must pay the contractor the amount stated
in the price quote upon the completion of the change order. A contract between a local
governmental entity and a contractor may not alter the local governmental entity's duties under
this section.
1.12. PROPOSER RESPONSIBILITIES
The selected proposer shall be required to assume responsibility for all services offered in his
proposal. The selected proposer shall be the sole point of contact with regard to contractual
matters including payments and work product resulting from the contract.
1.13. DISCLOSURE
All information submitted in response to this RFP shall become a matter of public record,
subject to Florida Statutes regarding public disclosure.
All information submitted in response to this RFP shall become part of the final contract
between the City and the Proposer.
1.14. METHOD OF PAYMENT
Payment shall be made within 30 days after satisfactory delivery of services and submission
of a valid invoice to the City of Dade City. Partial billing will be accepted.
1.15. COLLUSION
The proposer, by affixing his/her signature to the bid form agrees to the following: "Proposer
certifies that his/her bid is made without previous understanding, agreement, or connection
with any person, firm, or corporation making a bid for the same items and is in all respects fair,
without outside control, collusion, fraud, or otherwise illegal action".
1.16. PUBLIC ENTITY CRIME INFORMATION
A person or affiliate who has been placed on the convicted vendor list following a conviction of
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or
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repair of a public building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any
public entity in excess of the threshold amount provided in Section 287.017, for Category Two
for a period of 36 months from the date of being placed on the convicted vendor list. Execution
and submittal of the Public Entity Crimes Statement shall accompany the Bid Form.
1.17. DISCRIMINATION CLAUSE
The proposer shall not discriminate against any person because of race, color, national origin,
age, sex or religion. An entity or affiliate who has been placed on the discriminatory vendor
list may not submit a bid on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building
or public work, may not submit bids on leases of real property to a public entity, may not award
or perform work as a contractor, supplier, subcontractor, or consultant under contract with any
public entity, and may not transact business with any public entity.
The City of Dade City does not discriminate based on age, race, color, sex, religion, national
origin, disability or marital status.
1.18. PUBLIC RECORDS
To the extent required by law the proposer shall comply with the Florida Public Records laws
expressed in Chapter 119, Florida Statutes, specially including:
A. Keep and maintain public records that ordinarily and necessarily would be required by the
City in order to perform the service.
B. Provide the public with access to public records on the same terms and conditions that the
City would provide the records and at a cost that does not exceed the cost provided in this
chapter or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost to the City, all
public records in possession of the bidder upon termination of the contract and destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. All records stored electronically must be provided to the City in a
format that is compatible with information technology systems of the City.
IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER
119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
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RECORDS AT 352-523-5050,AGUY@DADECITYFL.COM, 38020 MERIDIAN AVENUE,
DADE CITY, FLORIDA 33525.
1.18. ILLEGAL ALIEN LABOR
Proposer shall comply with all provisions of the federal Immigration and Control Act of 1986
(8 U.S. Code 1324 a) and any successor federal laws, as well as all provisions of Section
448.09, Florida Statutes, prohibiting the hiring and continued employment of aliens not
authorized to work in the United States.
1.19. CERTIFICATES OF INSURANCE REQUIRED
Award of a contract shall require general liability insurance in the amount of $2,000,000 with
$2,000,000 aggregate limit, automobile liability insurance in the amount of $2,000,000,
workers' compensation insurance in the amount of $1,000,000. Certificates of insurance shall
be made payable to the City of Dade City and delivered upon execution of a Cemetery
Landscape Management contract.
1.20. INDEMNIFICATION
To the maximum extent permitted by Florida law, Proposers shall indemnify and hold harmless
the City and its officers and employees from any and all liabilities, claims, damages, penalties,
demands, judgments, actions, proceedings, losses or costs, including, but not limited to,
reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach
of this Bid, any Agreement resulting from this Bid, or any of the Contract Documents from
personal injury, property damage, direct or consequential damages, or economic loss, to the
extent caused by the negligence, recklessness, or intentional wrongful misconduct of the
Proposer or anyone employed or utilized by the Proposer in the performance of this Bid, any
Agreement resulting from this bid, or any of the Contract Documents.
Proposers' obligation to indemnify and hold harmless shall survive the expiration or earlier
termination of this Bid, any Agreement resulting from this Bid, or the Contract Documents until
it determined by final judgment that an action against the City or an indemnified party for the
matter indemnified hereunder is full and finally barred by the applicable statute of limitations.
1.21. TERMINATION FOR CAUSE OR CONVENIENCE
The City may terminate the contract resulting from this bid for Convenience or Cause. In either
case, all notices of termination shall be hand delivered or sent via U.S. Mail - Certified Mail -
Return Receipt Requested. Upon termination, the Contractor shall promptly deliver to the City
all data, drawings, report specifications, summaries and other such information, as may have
been accumulated by the Contractor in performing this Agreement, whether completed or in
process.
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