St. Marks Fire Rescue Facility Construction

WAKULLA COUNTY
BOARD OF COUNTY COMMISSIONERS
INTENT AND GENERAL INFORMATION
INVITATION TO BID NO. 2026-06
ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
BID ADVERTISE DATE: APRIL 2, 2026
BID RELEASE DATE: APRIL 2, 2026
RESPONSE DUE DATE AND TIME: MAY 19, 2026 @ 3:00 PM EST
MAIL OR HAND DELIVER RESPONSE TO:
Wakulla County Board of County Commissioners
ATTN: ITB 2026-06
3093 Crawfordville Highway
Crawfordville, FL 32327
CONTACT:
Wakulla County BOCC Procurement Office
Email: Procurement@mywakulla.com
Phone: 850-926-0919, Ext. 715

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
TABLE OF CONTENTS
INTENT AND GENERAL INFORMATION
SECTION 1.0 SCHEDULE OF EVENTS
SECTION 2.0 BID QUESTIONS
SECTION 3.0 SCOPE OF WORK
SECTION 4.0 RECEIPT AND OPENING OF THE BID
SECTION 5.0 CONE OF SILENCE
SECTION 6.0 BID RESPONSE REQUIREMENTS
SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS
SECTION 8.0 INTENT TO AWARD AND CONTRACT EXECUTION
SECTION 9.0 STANDARD TERMS AND CONDITIONS (STAC)
APPENDICES:
A. Legal Advertisement
B. Draft Agreement
C. Technical Drawings

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
INTENT AND GENERAL INFORMATION
Wakulla County, Florida through Invitation to Bid No. 2026-06, is soliciting bids from qualified
businesses registered to do business in the State of Florida to construct of a new 4,967-square-
foot building as specified in the Scope of Services herein referred to as "the Services".
MANDATORY PRE-BID CONFERENCE
A mandatory pre-bid conference is scheduled for APRIL 16, 2026, at 10:00 a.m. EST. The meeting
will be held at the Wakulla County Board of County Commissioners Administration Office located
at 3093 Crawfordville Hwy., Crawfordville, FL 32327. The pre-bid conference is MANDATORY for
all contractors who plan to submit bids. Attendees must sign in at the pre-bid conference in order
to be authorized to bid on the project.
It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon
approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP),
for the Work.
Firms interested in preparing a bid for this ITB must complete the requirements set forth in this
ITB, its attached documents and documents incorporated by reference (collectively referred to
as the "ITB"). Under the bid process of Wakulla County, the conditions set forth herein are
binding on the Bidder as confirmed by the signature of a person with legal authority to bind the
Bidder on the cover letter transmitting its Bid to the County in response to this ITB.
If this ITB is amended, the County Procurement Office will issue an appropriate addendum to the
ITB. Any addendums will be posted on the county website. If an addendum is issued, all terms
and conditions of this ITB that are not specifically modified in the addendum shall remain
unchanged. An addendum to this ITB will be issued if any of the date and/or time change unless
the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be determined at
each phase.
It is understood and the Bidder hereby agrees to be solely responsible for obtaining all materials
and determining the best methods that will be utilized to meet the intent of the specifications of
this ITB. Failure by the Bidder to acquaint themselves with the available information will not
relieve them from responsibility for estimating properly the difficulty or cost of successfully
performing the work. Bidders are expected to examine the specifications and all instructions
pertaining to the required commodities/services. Failure to do so will be at Bidder's risk.
The County reserves the right to reject any Bid found to be non-responsive, vague, or non-
conforming. The County also reserves the right at any time to withdraw all or part of this ITB in
order to protect its best interests. The County is not liable for any costs incurred by the Bidder in
preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to Chapter
119, Florida Statutes (FS), all responses are subject to Florida's public records laws.
While every effort is made to ensure the accuracy and completeness of information in the ITB, it
is recognized that the information may not be complete in every detail and that all work may not

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its Proposal
all pertinent information in accordance with the objectives of the ITB.
* Wakulla County is an Equal Opportunity Employer.
* MBE/WBE businesses are encouraged to participate.
* Wakulla County strictly enforces open and fair competition.
ADA - Special Accommodations: Any person requiring accommodations by the County due to a
disability should call the Purchasing Office at 850-926-0919 at least five (5) working days prior to any
pre-response Conference, response opening, or meeting. If you are hearing or speech impaired,
please contact the County Purchasing Office by the Florida Relay Service, which can be reached at 1-
800-955-8771 (TDD).
The ITB and any addenda issued are available on the Wakulla County website at
http://www.mywakulla.com or by contacting the County at 850-926-0919. All questions
pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set
forth in Section 1.0 of the ITB.
SECTION 1.0 SCHEDULE OF EVENTS
Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for
rejection of the bid.
All times listed in the Schedule of Events are Eastern Standard Time (EST).
Event Date/Time
Bid Advertisement Date APRIL 2, 2026
Release of Invitation to Bid APRIL 2, 2026
Mandatory Pre-Bid Conference and Site Visit APRIL 16, 2026 @ 10 A.M. EST
Bid Questions Due from Prospective Bidder APRIL 23 @ 3 P.M EST
Responses to bid questions due APRIL 30, 2026
BIDS DUE TO BOCC MAY 19 @ 3 P.M EST
Posting of Intended Award MAY 26, 2026
Board Consideration of Intended Award JUNE 1, 2026
Posting of Notice of Award JUNE 2, 2026
SECTION 2.0 BID QUESTIONS
2.1 All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable),
received in accordance with Section 1.0 Schedule of Events, and must be directed to: the County
Procurement Office at Procurement@mywakulla.com or mailed to 3093 Crawfordville Highway,
Crawfordville, FL 32327.
Questions and responses will be posted on the County's Website and, if necessary, an
Addendum(s) will be issued.

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
SECTION 3.0 SCOPE OF WORK
3.1 Scope of Service. This section contains the Scope of Service that will be required in any
contract that may be executed because of this bid. By submitting a reply, each Bidder
specifically acknowledges and agrees that in addition to all requirements noted elsewhere
In this Bid, all requirements referencing "Contractor" contained within the Scope of
Service below will be applicable to the Bidder should they be deemed the successful
Bidder.
All services to be performed by, or under the direction of the successful Bidder under any
resultant contract, shall meet or exceed the minimum requirement outlined in this Bid.
Under no circumstances shall services meeting less than the minimum services
requirements be permitted without the prior written approval of the County; otherwise,
it shall be considered that services proposed will performed in strict compliance with
requirement and rules, regulations and governance contained in this Bid and successful
Bidder shall be held responsible, therefore.
3.2 General Information. The successful contractor will be responsible for the following
scope of work:
The work will consist of, but is not limited to, the construction of a new 4,967-square-foot
building. The structure will include a concrete foundation with steel and metal framing
for the exterior walls. The roof will consist of metal trusses and decking with a standing
seam metal roof. The project will also include new HVAC, plumbing, and electrical
systems, along with site work and utilities. Site work will consists of, but not limited to,
debris removal, perimeter fence removal, asphalt paving, concrete driveway, utility
connection and any other scope shown in the documents.
The total funding available for this project is $1,926,172.00. Funding is provided by the
Division of the State Fire Marshal. No federal provisions apply to this procurement.
SECTION 4.0 RECEIPT AND OPENING OF THE BID
4.1 All Bids received will be recorded and date-stamped at the Wakulla County office located
at 3093 Crawfordville Highway, Crawfordville, Florida. The responsibility for submitting
the Bid to the County Procurement Office no later than the specified time and date is
solely that of the Bidder. The County will in no way be responsible for delays in mail
delivery or delays caused for any other occurrence.
4.2 Submission of Bids by fax or other electronic means will not be accepted. Late Bids will
not be accepted, i.e., any Bid submitted/received after 3:00 P.M. EST on MAY 19, 2026,
unless otherwise changed through the issuance of an addendum to this ITB.

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
4.3 Any bids received after the stated time and date will not be considered. Late bids shall
not be opened at the public opening. Arrangements may be made for the unopened bid
to be returned at the Bidder's request and expense.
4.4 A Bid may be withdrawn or modified only by written notification from the Bidder prior to
the time fixed for the opening of Bids. Negligence on the part of the Bidder in preparing
the Bid confers no right for withdrawal of the Bid after it has been opened
4.5 All bids will be opened on the date and time indicated in Section 1.0, Schedule of Events
(i.e., date Bids are due) or as modified by addendum.
4.6 Pricing shall be valid for a period of ninety (90) days from opening of bid or until award
is made, whichever occurs first.
SECTION 5.0 CONE OF SILENCE
5.1. This solicitation falls under the Wakulla County Procurement Ordinance 2015-2, Article
VI. A Cone of Silence will be in effect for this ITB beginning with the advertisement date
of APRIL 2, 2026, and will terminate upon issuance of Notice of Award. A violation of the
"Cone of Silence" renders any award voidable at the sole discretion of the County
Administrator with approval from the Board of County Commissioners and may subject
the potential Respondent/Consultant or representative to debarment.
5.2 A prospective Respondent shall not have any communication with any of the Board of
County Commissioners nor candidates for County Commission, nor any employees from
the Wakulla County Government, which includes the Wakulla County Sheriff's Office, nor
any members of the Evaluation Committee, either individually or collectively, concerning
this project. Contractor/Respondent or representative who intend to submit
qualifications, or have submitted qualifications, for this project are hereby placed on
formal notice that they are not to contact County personnel for such purposes as holding
meetings of introduction, meals, or meetings relating to the selection process outside of
those specifically scheduled by the County. Any such lobbying activities may cause
immediate disqualification for this project.
5.3 All requests for interpretations or clarifications shall be in writing, addressed to the
contact person as shown in Section 2.0, Bid Questions. All such request for
interpretations or clarifications must be received in writing in accordance with Section
1.0, Schedule of Events. Any and all such interpretations and supplemental instructions
shall be in the form of a written addendum which, if issued, shall be posted on the
County's website on the date indicated in Section 1.0, Schedule of Events. Such written
addenda shall be binding on the Bidder and shall become a part of the ITB Document(s).
5.4 The Cone of Silence shall not apply to:
a) Communications at the pre-bid meeting.

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
b) Communications during contract negotiations between designated County
employees and the intended Vendor.
c) Communication with a Vendor by a Procurement Department employee following
Competitive Procurement opening to clarify the Vendor's Response.
d) Communication following the filing of a challenge to a Competitive Procurement
between the protesting Vendor or the selected Vendor and the Procurement
Department, County Administrator's Office, and County Attorney's Office
concerning the challenge.
SECTION 6.0 BID RESPONSE REQUIREMENTS
6.1 The County has established certain mandatory requirements that must be included as
part of any Bid. The use of the terms "shall," "must," or "will" (except to indicate simple
futurity) in this ITB indicates a mandatory requirement or condition. The words "should"
or "may" in this ITB indicate desirable attributes or conditions but are permissive in
nature. Deviation from, or omission of, such a desirable feature will not by itself cause
rejection of a Bid.
6.2 Bids not meeting all material requirements of this request, or which fail to provide all
required information, documents, or materials such as required forms, bonds, etc., will
be rejected as non-responsive. Material requirements of the bid are those set forth as
mandatory, or without which an adequate analysis and comparison of replies is
impossible, or those which affect the competitiveness of replies or the cost to the County.
6.3 The County reserves the right to determine which Bids meet the material requirements
of the ITB and which Bids are responsible and/or responsive. Further, the Board of County
Commissioners may reject any and all Bids and seek new Bids when it is in the best
interest of the County to do so.
6.4 A Bid by a corporation shall be executed in the corporate name by the president or a vice-
president or other corporate officer accompanied by evidence of authority to sign. The
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be provided on the Bid Form, for a Bid
by a/an:
a. Partnership shall be executed in the partnership name and signed by a partner (whose
title must appear under the signature), accompanied by evidence of authority to sign.
The official address of the partnership shall be provided on the Bid Form.
b. Limited liability company shall be executed in the name of the firm by a member and
accompanied by evidence of authority to sign. The state of formation of the firm and
the official address of the firm shall be shown.
c. Individual shall show the Bidder's name and business address.

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
d. Bid by a joint venture shall be executed by each joint venture member in the manner
indicated on the Bid form. The official address of the joint venture must be provided
on the Bid Form.
6.5 All names shall be printed in ink below the signatures.
6.6 The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers, and
dates of which shall be filled in on the Bid form.
6.7 The postal and email addresses and telephone number for communication regarding the
Bid shall be shown.
6.8 A Bidder seeking to do business with the County shall, at the time of submitting a Bid, be
appropriately registered with the Department of State in accordance with the provisions
of Chapters 605, 607, 617, or 620 Florida Statutes, as applicable. For further information
on required filing and forms, please go to the following sites:
http://sunbiz.org/index.html or https://www.dos.myflorida.com/.
The Bid shall contain evidence of Bidder's authority and qualification to do business in the
state or locality where the Project is located, or Bidder shall covenant in writing to obtain
such qualification prior to award of the Contract and attach such covenant to the Bid.
Bidder's state contractor license number, if any, shall also be shown on Proposal
Transmittal Form (Bid Form 1).
6.9 The Bid should address the requirements in a clear and concise manner in the order stated
herein.
6.10 Bids must include the information/documents specified in the Bid Proposal Forms, 1
through 5. Bids that do not adhere to the format or include the requested
information/documents may be considered incomplete and therefore unresponsive by
the County.
6.11 The County reserves the right to seek additional/supplemental representation on specific
issues as needed.
6.12 Bids should be typed or clearly written. No changes in or corrections to Bids will be
allowed after the Bids are opened.
6.13 The signer of the Bid must declare that the Bid in all respects fair and in good faith without
collusion or fraud and that the signer of the Bid has the authority to bind the principal
Bidder.
6.14 The County shall not be liable for any costs incurred by Bidder prior to entering into a
contract. Therefore, all Bidders are encouraged to provide a simple, straightforward, and
concise description of their ability to meet the ITB requirements.

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS
7.1 Bidders who satisfy the required qualifications and are deemed responsible Bidders and
who timely submit a responsive Bid will be considered by the County. Bids received from
prospective Bidders who have been suspended or debarred pursuant to Section 2.258 of
the Wakulla County Code will not be accepted or considered. A Bidder whose Bid, past
performance, or current status that does not reflect the capability, integrity, or reliability
to perform fully and in good faith the requirements of the Contract may be rejected as
non-responsible in accordance with Sec. 2.255(c) of the Wakulla County Code of
Ordinances.
7.2 As provided in Section 2.255 of the Wakulla County Code, the county may consider the
following factors in addition to price when determining whether a Bidder is responsive
and responsible:
a. Ability, capacity, and skill of the Bidder to perform the contract.
b. Whether the Bidder can perform the contract within the time specified, without
delay, interference, or conflict with current workload.
c. Character, integrity, reputation, judgment, experience, and efficiency of the
Bidder.
d. Quality of performance of previous contracts.
e. Previous and existing compliance by the vendor with laws and regulations relating
to the contract.
f. Sufficiency of the financial resources and ability of the vendor to perform the
contract or provide the Work.
g. Quality, availability and adaptability of the supplies or contractual services to the
particular use required.
h. Ability of the Bidder to provide further maintenance and service for the use of the
subject of the contract, if applicable.
i. Number and scope of conditions attached to the bid or quote.
j. Qualifications of personnel, licensing, and corporate qualifications.
k. Evidence of improper litigation.
l. Use of one or more subcontractors with a record of inferior performance.
7.2.1 For the purposes of this section, the county may consider evidence from the ten-year
period preceding the subject bid.
7.2.2 In the event the lowest, responsive, responsible bid for a construction project exceeds
the architectural or engineering cost estimates, the county administrator or designee is
authorized, when time or economic considerations preclude rebidding of work of a
reduced scope, to negotiate an adjustment of the scope of work with the lowest,
responsive, responsible bidder, in order to bring the bid within the amount of available

ITB 2026-06 ST. MARKS FIRE RESCUE FACILITY CONSTRUCTION
INTENT AND GENERAL INFORMATION
funds. After award of this Bid the County reserves the right to add or delete items/services
at prices to be negotiated at the time of addition or deletion. At Contract renewal time(s)
or in the event of significant industry wide market changes, the County may negotiate
justified adjustments such as price, terms, etc., if in its sole judgment, the County
considers such adjustments to be in its best interest.
7.3 The County reserves the right to reject any or all Bids, including without limitation,
nonconforming, nonresponsive, unbalanced, or conditional Bids. The County further
reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry
and evaluation, to be non-responsible. The County also reserves the right to waive all
informalities not involving price, time, or changes in the Work and to negotiate contract
terms with the Successful Bidder.
7.3.1 More than one Bid for the same Work from an individual or entity under the same or
different names will not be considered. Reasonable grounds for believing that any Bidder
has an interest in more than one Bid for the Work may be cause for disqualification of
that Bidder and the rejection of all Bids in which that Bidder has an interest.
7.3.2 In evaluating Bids, the County will consider whether or not the Bids comply with the
prescribed requirements, and such alternates, unit prices and other data, as may be
requested in the Bid Form or prior to the Notice of Award.
7.3.3 In evaluating Bidders, the County will consider the qualifications of Bidders and may
consider the qualifications and experience of Subcontractors, Suppliers, and other
individuals or entities proposed for those portions of the Work for which the identity of
Subcontractors, Suppliers, and other individuals or entities must be submitted as
provided in the Supplementary Conditions. The apparent low, responsible, responsive
bidder will be required to provide a list of similar projects completed in the last five years
including the project description, location, dates, and team members, an organizational
profile of the company with a list of professional staff, years with the company, a
statement of qualifications and copies of professional certifications and licenses held
prior to any Board of County Commissioners consideration of an award. Failure to provide
this information will result in the Bidder being designated not responsible.
7.3.4 The County may conduct such investigations as the County deems necessary to establish
the responsibility, qualifications, and financial ability of Bidders, proposed
Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with
the contract Documents. Any Bidder or sub-contractor that will have access to County
facilities or property may be required to be screened to a level that may include but is
not limited to fingerprinting and a statewide criminal background check. There may be
fees associated with these procedures. These costs are the responsibility of the Bidder or
sub-contractor.