St. John School Sidewalk & Retaining Wall Replacement Bid Design Plans

PROJECT MANUAL
ST. JOHN SCHOOL
SIDEWALK AND RETAINING WALL REPLACEMENT
TOWN OF WATERTOWN
DEPARTMENT OF PUBLIC WORKS
61 ECHO LAKE ROAD
WATERTOWN, CT 06795
MAY 2026
SLR PROJECT #11452.00032
CCGP GRANT ID #C153 0201
1 GENERAL

TOWN OF WATERTOWN
WATERTOWN, CONNECTICUT
NOTICE OF BID
St. John School
Sidewalk and Retaining Wall Replacement
Watertown Public Works Department
CCGP GRANT ID #C153 0201
Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown at
the office of the Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, Connecticut, until
11:00 a.m., Wednesday, June 3, 2026 at which time and place they will be publicly opened and
read aloud for furnishing materials, labor and equipment for the St. John School Sidewalk and
Retaining Wall Replacement project.
The Information for Bidders, Form of Bid, Form of Contract, Plans, Specifications, Performance
and Payment Bonds, and other contract documents may be obtained or examined at the office of the
Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, Connecticut 06795 or by accessing
the Town of Watertown's website at http://www.watertownct.org. Proposals must be submitted on
the forms provided and in a sealed envelope plainly marked "Bid - St. John School Sidewalk and
Retaining Wall Replacement".
There will be a MANDATORY PRE-BID MEETING on Wednesday, May 20, 2026, at 10:00 a.m.
The meeting will be held on site.
To receive consideration bids must be in the hands of the Purchasing Agent or his authorized
representative no later than the day and hour mentioned above.
The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any informality;
or to accept any bid deemed in the best interests of the Town of Watertown.
This contract is subject to state set-aside and contract compliance requirements.
All bids will be considered valid for a period of sixty (60) days.
Donna Ford
Purchasing Agent
Town of Watertown
2 GENERAL

INFORMATION FOR BIDDERS
TOWN OF WATERTOWN
WATERTOWN, CONNECTICUT
St. John School
Sidewalk and Retaining Wall Replacement
Watertown Public Works Department
CCGP GRANT ID #C153 0201
BID OPENING: 11:00 a.m., Wednesday, June 3, 2026
PROPOSALS RECEIVED
All bids must be in a sealed envelope and received prior to 11:00 a.m., Wednesday, June 3, 2026,
at the office of the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.
PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be
filled in correctly where indicated. The Bidder must state the prices for which he proposes to do
each item of the work contemplated. In case of discrepancy where both words and the numerals are
requested, the words shall govern. In case of discrepancy where unit price multiplied by quantity is
not equal to total price, the total price shall govern. Ditto marks are not considered writing or
printing and shall not be used. The Bidder shall sign his Proposal correctly. If the Proposal is made
by an individual, his name, post office address and telephone number must be shown. If made by a
firm, partnership, or corporation, the Proposal must be signed by an official of the firm, partnership,
or corporation authorized to sign contracts, and must show the post office address and telephone
number of the firm, partnership, or corporation. Failure to do so may disqualify the bid.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder, post
office address, and name of the project for which the bid is submitted. If forwarded by mail, the
sealed envelope containing the bid must be enclosed in another envelope addressed to: The
Purchasing Agent, Town Hall Annex, 424 Main Street, Watertown, CT 06795.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be accepted.
SUBMISSION OF PROPOSALS
All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is a
part of these specifications.
Descriptive literature containing complete specifications must accompany each bid. If a bidder
wishes to furnish additional information, more sheets may be added.
Adobe Acrobat(R) Reader is required to view electronic documents on-line. If you do not have
Adobe Acrobat(R) Reader, you may down load it for free from Adobe at
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http://www.adobe.com/products/acrobat/readstep.html.
Response summaries will be available online at http://www.watertownct.org. on the day of the bid
opening.
Responses delivered via fax are received subject to the following qualifications and limitations:
1. The Town is not responsible for the confidentiality of the information transmitted.
2. The Town cannot guarantee that its fax equipment will be operational and able to receive
transmittals by a particular time and date. It is the Bidder's responsibility to ensure that quotations
are received in their entirety and on time at the required location. It is recommended that vendors
be advised to call immediately after transmitting a document electronically to confirm complete and
accurate receipt by the Town. The Town assumes no liability in the event that a bidder's electronic
transmission is not received by the Town in a timely fashion, or is not received either in its entirety
or error-free.
3. Bids transmitted electronically which have a bond requirement are subject to the same submittal
requirements as those responses delivered via traditional means, such as mail or hand delivery, or as
otherwise stipulated by appropriate authority.
INCURRING COSTS
The Town of Watertown is not liable for any cost incurred for the preparation of proposals or
submission of samples by the firms submitting proposals for the work requested in this bid
document or request for proposals.
FAMILIARITY WITH THE WORK
Each bidder is considered to have examined the work to fully acquaint himself with the exact
existing conditions relating to the work and has fully informed himself as to the work involved and
the difficulties and restrictions attending the performance of this bid. Failure to do so will not
relieve a bidder of his obligation to furnish all equipment, labor and materials necessary to carry out
the work for the consideration set forth in this bid. The submission of a bid will be considered as
conclusive evidence that the bidder has made such examination.
Where borings or other exploration data is shown on the Plans and/or specifications or made
available to the Bidder, it is understood that such data where obtained in the usual manner and with
reasonable care and are to be interpreted and used as the Bidder sees fit. There is no expressed or
implied agreement that the data has been correctly indicated, and the Bidder is cautioned to take
into account that conditions affecting the work may differ from those indicated.
The Owner assumes no responsibility whatsoever with respect to ascertaining for the Contractor
such facts concerning physical characteristics relating to this project. The Bidder agrees that he
shall make no claim for and has no right to additional payment or extension of time for completion
of the work, or any other concession, because of any interpretations or misunderstanding on his part
of this bid, or because of any failure on his part to fully acquaint himself with all conditions relating
to the work. Permission for making borings, test pits, destructive tests or other investigations of
subsurface conditions will be arranged for by the Owner upon receipt of a written request therefor.
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CONSIDERATION OF PRIOR SERVICE
Previous performance, quality of service and merchandise will be considered.
ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS
Addenda information will be available online at http://www.watertownct.org. Adobe Acrobat(R)
Reader may be required to view this document. We strongly suggest that you check for any
addenda a minimum of forty-eight hours in advance of the bid deadline.
At the time of the opening of bids each bidder will be presumed to have inspected the work and to
have read and to be thoroughly familiar with all of the Contract Documents (including all addenda).
The failure or omission of any bidder to receive or examine any form, instruction or document shall
in no way relieve any bidder from any obligation in respect to his bid.
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of
these specifications, he may submit a written request for an interpretation to the Purchasing Agent.
No interpretations as to the meaning of the plans, specifications or other Contract Documents will
be made to any bidder orally.
Every request for such interpretation should be emailed to the Town of Watertown, Purchasing
Agent, Donna Ford, ford@watertownct.org to be given consideration, must be received at least
five (5) days prior to the date fixed for the opening of Bids. Any and all such interpretations and
any supplementary instructions will be in the form of written Addenda to the Specifications which,
if issued, will be emailed to all prospective bidders at the respective addresses furnished for such
purposes, not later than three (3) days prior to the date fixed for the opening of bids. Failure of any
bidder to receive any such Addendum or interpretations shall not relieve any bidder from any
obligations under his bid as submitted. All Addenda so issued shall become part of the Contract
Documents. Oral explanations will not be binding on the Town.
The specifications listed are to be interpreted as meaning the minimum acceptable by the Town of
Watertown. Bidders are requested to submit quotations on the basis of these specifications.
Alternative bids providing a broader scope and/or services than requested in these specifications
may receive consideration providing such equipment and/or service is clearly explained. Any
exceptions to the specifications requested herein must be clearly noted in writing and are to be
included as a part of your bid proposal. If none are included it will be assumed that there are none.
Definition of the word "complete" means that each unit of the equipment proposed shall include all
appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.
An item equal to that named or described in the specifications may be furnished by the Bidder,
except where expressly noted as "no substitutions." The naming of any commercial name,
trademark, or other identification shall not be construed to exclude any item of any manufacturer
not mentioned by name, nor limit competition, but shall establish a standard of equality only. An
item shall be considered equal to the item so named or described if:
A. It is at least equal in quality, durability, appearance, strength and design.
B. It will perform at least equally the function imposed by the design for the work being
contracted for or the material being purchased.
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C. It conforms substantially, even with deviations, to the detailed requirements for the item in
the specifications.
The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees,
harmless from liability of any nature or kind because of use of any copyrighted or uncopyrighted
compositions, secret process, patented or unpatented inventions, articles or appliances furnished or
used under this bid, and agrees to defend, at his own expense, any and all actions brought against
the Town of Watertown or himself because of the unauthorized use of such articles.
QUOTATION LIMITATION
Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is to
be bid, the bidder is to select the brand and model that meets or exceeds the specified item, and
submit his bid for that item.
ESTIMATE OF WORK
For bidding purposes, the work has been subdivided into unit price items. The quantities shown are
to be considered as approximate only. The Purchasing Agent does not expressly or by implication
agree that the actual quantity will correspond therewith, but reserves the right to increase or
decrease the amount of any item or portion of the work as deemed necessary.
SAMPLES
Samples of articles, when required shall be furnished free of cost of any sort to the Town of
Watertown. Samples received may be retained by the Town for future comparison. Samples which
are not destroyed by testing, or which are not retained for future comparison will be returned upon
request at the bidder's expense.
WITHDRAWAL OF BID
Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall
withdraw or cancel their proposal for a period of sixty (60) days after the bid closing date of 11:00
a.m., Wednesday, June 3, 2026. The successful agent/broker shall not withdraw, cancel or modify
their proposal.
PERFORMANCE BONDS / PAYMENT BONDS
A performance bond is required and shall be in the amount of 100% of the bid award, in the name
of the "Town of Watertown", in the form and with a surety company approved by the State
Commissioner of banking and insurance, and issued within ten (10) calendar days of the bid award
date. Surety companies executing Bonds must appear on the Treasury Department's most current list
(Circular 570 as amended) and be authorized to transact business in the State of Connecticut. This
financial instrument shall be for the faithful performance of the contract, and shall be used at the
sole discretion of the Town of Watertown to pay liquidated Damages for failure or refusal to
perform in accordance with the contract. No withdrawals shall be made until after five (5) calendar
days' notice of noncompliance with the contract is sent by certified U.S. Mail. This in no way limits
further actions the Town of Watertown may take.
POWER OF ATTORNEY
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively
dated copy of their power of attorney.
6 GENERAL

EXECUTION OF CONTRACT
The party to whom the Contract is awarded, or his authorized representative, will be required to
attend at the office of the Purchasing Agent of the Town of Watertown, with the sureties offered by
him or them, and a current certificate of Corporate good standing issued by the Office of the
Secretary of State, in which the corporation is incorporated, and execute the Contract within five (5)
days from the date of the award. If the party entering into this contract is a corporation, a Corporate
Resolution duly executed by the President and Secretary of the Corporation authorizing the
Corporation to enter into this Contract shall be provided. In case of his failure or neglect so to do,
the Town may, at its option, determine that the Bidder has abandoned the Contract, and thereupon
the Proposal and acceptance shall be null and void, and bid security accompanying the Proposal
shall be forfeited as liquidated damages to the Town. If the party entering into this contract is a
partnership, a partnership resolution duly executed by a majority of the general partners authorizing
the partnership to enter into this contract shall be provided.
SUBCONTRACTORS
A. Each bidder contemplating the use of any subcontractor shall submit a list of subcontractors
as listed on the Bid Form.
B. The apparent low bidder shall file with the Town of Watertown, within five (5) days after
the date of bid opening, a complete list of the names and addresses of competent,
responsible and qualified subcontractors who are actually to perform major portions of the
work. This in no way restricts or limits the requirement that all subcontractors must be
approved by the Town.
C. Subcontractors listed on the Bid Form or those previously approved may not be changed
without the approval of the Town of Watertown.
Local subcontractors, material suppliers, and labor in the Town of Watertown should be considered
and sought insofar as is practical in the performance of this project.
QUALIFICATION OF BIDDER
In determining the qualifications of a bidder, the Town may consider his record in the performance
of any contracts for similar work into which he may have previously entered; and the Town
expressly reserves the right to reject the bid of such bidder if such record discloses that such bidder,
in the opinion of the Town, has not properly performed such contracts or has habitually, and
without just cause, neglected the payment of bills or has otherwise disregarded his obligations to
subcontractors, suppliers, state or local codes, men or employees of subcontractors.
The Town may make such investigation as it deems necessary to determine the ability of the bidder
to perform the work and the bidder shall furnish to the Town all such information and data for this
purpose as the Town may request. The Town reserves the right to reject any bid if the evidence
submitted by or the investigation of such bidder fails to satisfy the Town that such bidder is
properly qualified, or that such bidder misrepresented material facts in the bid documents.
DISQUALIFICATION OF BIDDERS
More than one proposal from an individual, firm, partnership, corporation, or an association under
the same or different names will not be considered. Reasonable grounds for believing that any
Bidder is interested in more than one proposal for the work contemplated will cause the rejection of
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all proposals in which such Bidder is interested. Any or all proposals in which such Bidder is
interested will be rejected if there is reason for believing that collusion exists among the Bidders
and all participants in such collusion will not be considered in future proposals for the same work.
Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be
awarded except to competent Bidders capable of performing the class of work contemplated.
DELIVERY
Inasmuch as this work concerns a needed public improvement, the provisions of this bid relating to
the time of delivery, performance and completion of the work are of the essence of this bid.
Accordingly, the successful bidder shall commence work upon receipt of the signed Purchase
Order unless the Town shall authorize or direct a further delay, and shall proceed with the work
diligently so as to permit completion no later than sixty (60) calendar days after receipt of the
Town's Purchase Order.
Time of delivery shall be stated as the number of calendar days following receipt of the Purchase
Order by the Bidder to receipt of the goods or services by the Town of Watertown.
Prices quoted must include delivery to the Town of Watertown as specified on the Purchase Order.
No charges will be allowed for parking, crating, freight, express or cartage unless specifically stated
and included in this bid.
Time of delivery may be considered in the award.
PAYMENT
The successful bidder shall execute three (3) copies of the contract agreements. Monthly payments
to the Bidder shall be made on ninety-five percent (95%) of the value of work completed, materials
and supplies delivered to the site and properly stored. The successful Bidder for this project shall
be required to submit a Mechanics Lien Waiver, acceptable to the Town, with each progress
payment, and at time of final payment, prior to any payment made.
The Town, after inspection and acceptance of workmanship, and in consideration of the faithful
performance by the Bidder of all and singular his covenants, promises, and agreements contained
herein, agrees to pay the Bidder for the full completion by him of the work embraced in this
Contract, within (30) Thirty Days of the receipt of the final invoice. When subcontractors or
suppliers are utilized, the successful Bidder for this project shall be required to submit a Mechanics
Lien Waiver, acceptable to the Town, with each progress payment and/or at time of final payment
prior to any payment being made.
Time, in connection with any discount offered, will be computed from the date of delivery to the
Town or from the date a correct invoice is received by the Town's Finance Department, if the latter
date is later than the date of delivery.
Prices will be considered as NET, if no cash or payment discount is shown.
8 GENERAL

The successful bidder shall submit invoices to the following address:
Town of Watertown
Engineering Department
61 Echo Lake Rd.
Watertown, CT 06795
IT IS UNDERSTOOD AND AGREED THAT SHOULD A BID BE ACCEPTED, IT WILL
AUTOMATICALLY BECOME THE CONTRACT OR AN ADDENDUM TO ANY
CONTRACT AGREED UPON.
Notification of the bid award will be made by issuance of a purchase order. Bidders are to list their
bids on the appropriate attached sheets. Bidders may attach a letter of explanation. A clear
notification should be made on the standard bid sheets at the appropriate point of explanation that
there is a letter of explanation attached. All bids must be NET prices.
The successful bidder shall submit an itemized invoice to the Town of Watertown for the work as
described herein.
The bidder shall be required to submit a Mechanics Lien Waiver, acceptable to the Town of
Watertown, with each progress payment and at time of final payment prior to any payment being
made.
At the time of award the successful bidder shall be required to supply the Town of Watertown a
Certificate of Good Standing, certifying that the corporation is in fact a valid corporation and
presently licensed to conduct business in the State of Connecticut.
SALES TAX
Certain materials and supplies incorporated in the work of this project are exempt from Connecticut
Sales Tax. The Bidder shall familiarize himself with current regulations of the State Tax
Department. The tax on materials or supplies exempted by such regulations shall not be included as
part of the bid. The Town will furnish the successful Bidder sales tax exemption authorization.
CARE AND PROTECTION OF PROPERTY
The Bidder shall take particular care to avoid damages to all private and public property and to
private or public improvements within the Town's right of way. He shall make good any damages
to the satisfaction of the Town. There shall be no additional compensation for the repair or
restoration of private or public property improvements.
COMPLIANCE WITH FEDERAL, STATE AND LOCAL CODES
The Bidder shall be responsible for full compliance with any Federal, State and/or Local codes,
laws, regulations and standards, as applicable.
AWARD
The Town of Watertown reserves the right to accept or reject any bid to best serve its interests, or to
hold the bids for sixty (60) days before decision.
9 GENERAL

The Town reserves the right to reject any and all bids (or any part thereof), to waive defects in
proposals, or to accept any proposal deemed to be in its best interest.
Exceptions will be considered to the specification provided, providing they are listed and fully
explained on a separate page entitled "EXCEPTIONS TO SPECIFICATIONS"
Each exception will be considered as to its degree of impact and total effect on the bid. The
purchaser shall determine which (if any taken) exceptions are acceptable, and this determination
shall be final.
The Town of Watertown reserves the right:
1) To award bids received on the basis of individual items, or groups of items, or on the entire
list of items.
2) To reject any or all bids, or any part thereof.
3) To waive any informality in the bids.
4) To accept the bid that is in the best interest of the Town of Watertown. The Purchasing
Agent's decision shall be final.
INSURANCE
A. General:
The Bidder shall be responsible for maintaining insurance coverage in force for the life of the
contract of the kinds and adequate amounts to secure all of the Bidder's obligations under the
contract with an insurance company with an AM Best Rating of A - VII or better licensed to write
such insurance in Connecticut and acceptable to the Town of Watertown.
The insurer shall provide the Town of Watertown with Certificates of Insurance signed by an
authorized representative of the insurance company(ies) prior to the performance of this contract
describing the coverage and providing that the insurer shall give the Town of Watertown written
notice at least thirty (30) days in advance of any termination, expiration, or any and all change in
coverage.
Such insurance or renewals or replacements thereof shall remain in force during the Bidder's
responsibility under this agreement.
The Bidder at his own cost and expense shall procure and maintain all insurance required and shall
name the Town of Watertown and the State of Connecticut as additional insured on all contracts
except Worker's Compensation and Professional Errors & Omissions coverage.
In order to facilitate this requirement for insurance, it is recommended that the bidder forward a
copy of this exhibit to the bidder's insurance representative(s).
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