2022 SS4A Rutland/Parkfield Roundabout

Bidding Requirements, Contract Forms and Conditions of the Contract
INVITATION FOR BIDS
Section 00020
1. OVERVIEW AND PROJECT INFORMATION
Following is a summary of information for this Project. Bidder is cautioned to refer to other sections of
the Project Manual, Drawings and Addenda (Bid Documents) for further details.
The City of Austin, hereafter called OWNER, is requesting Bids for furnishing all labor, materials,
equipment, supervision, and incidentals, and for performing all Work required for the following:
Project: 2022 SS4A Rutland/Parkfield Roundabout
Located at: Rutland and Parkfield Intersection
CIP ID No.: 13305.004
Solicitation No.: CLMC1160
The Work consists of converting a signalized intersection into a one lane roundabout at the intersection
of Rutland Drive and Parkfield Drive. Reconstruction of the intersection includes construction of
geometric street features such as a new roundabout, updated pedestrian and bicycle paths,
splitter/median concrete islands, curb and gutter, signage, striping, mill and overlay, and other related
improvements.
2. BID DOCUMENTS
Bid Documents are obtained through the City's Vendor Connection website, log on
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm. A complete
set of Bid Documents, including all sections of the Project Manual and Drawings, are included in the
attachments section of each solicitation.
All addenda and answers to Bidders' questions will also be posted in the attachments section for each
solicitation on the City's Vendor Connection website.
3. SUBMISSION OF BIDS
Bids must be submitted electronically via Austin Finance Online eResponse. eResponse instructions are
located on the Solicitation Details page of this solicitation in Austin Finance Online.
Disclaimer: The result of the bid opening does not become final until all bids are verified, and the bid
tab is certified. The pencil bid tab and certified bid tab will be posted in Austin Finance Online at the
following link:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm
ALL BIDS AND COMPLIANCE PLANS ARE DUE PRIOR TO (Austin time) 2:00 PM ON JULY 9, 2026
BIDS WILL BE OPENED AT (Austin time) 3:00 PM ON July 9, 2026.
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Bidding Requirements, Contract Forms and Conditions of the Contract
ALL BIDS AND COMPLIANCE PLANS NOT RECEIVED PRIOR TO THE DATE AND TIME SET FORTH ABOVE
WILL NOT BE ACCEPTED FOR CONSIDERATION. The time of record is the time received in Austin Finance
Online.
4. VENDOR REGISTRATION AND NON-DISCRIMINATION
To create, edit, or submit an eResponse Bid, you must be logged in to your vendor account as the
primary contact. You are eligible to submit an eResponse Bid after creating a user account and
providing the business information of your organization. All CONTRACTORS must be registered to do
business with OWNER prior to the Contract Award. All Subcontractors must be registered with the
OWNER prior to execution of a contract. Prime Contractors are responsible for ensuring that their
Subcontractors are registered as vendors with the City of Austin. Registration can be done through the
OWNER's on-line Vendor Registration system. Log onto and follow directions:
https://financeonline.austintexas.gov/afo/account_services/account/login.cfm
The City of Austin, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
5. MBE/WBE PROCUREMENT PROGRAM
All City procurements are subject to the City's Minority-Owned and Women-Owned Business Enterprise
Procurement Program found at Chapter 2-9-A of the City Code, as amended. The Program provides
Minority-Owned and Women-Owned Business Enterprises (MBEs/WBEs) or Disadvantaged Business
Enterprises (DBEs) full opportunity to participate in all City contracts. Goals for MBE/WBE or DBE
participation are stated for each solicitation. Information on achieving the goals or documenting good
faith efforts to achieve the goals are contained in the MBE/WBE Procurement Program Package or DBE
Procurement Program Package attached to the solicitation. When goals are established, Bidders are
required to complete and return the MBE/WBE or DBE Compliance Plan with their Bid. If a Compliance
Plan is not submitted prior to the date and time set forth in the solicitation, the Bid will not be accepted
for consideration. (See Section 00820 for MBE/WBE requirements on "no goal" solicitations.)
6. BID GUARANTY
All Bids shall be accompanied by an acceptable Bid guaranty in an amount of not less than five percent
(5%) of the total Bid, as specified in Section 00100, Instructions to Bidders.
7. BONDS AND INSURANCE
Performance and payment bonds when required shall be executed on forms furnished by OWNER. Each
bond shall be issued in an amount of one hundred percent (100%) of the Contract Amount by a solvent
corporate surety company authorized to do business in the State of Texas, and shall meet any other
requirements established by law or by OWNER pursuant to applicable law.
Minimum insurance requirements are specified in Section 00810, Supplemental General Conditions.
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Bidding Requirements, Contract Forms and Conditions of the Contract
8. WAGE COMPLIANCE
Minimum wage rates have been established and are specified in Section 00830, Wage Rates and Payroll
Reporting.
9. CONTRACT TIME
Contract Time is of the essence and all Work shall be substantially completed within One Hundred and
Fifty-Six (156) Calendar Days after date specified in the Notice to Proceed, in accordance with the Bid
Form, Section 00300.
Final completion shall be achieved within Thirty (30) Calendar Days after substantial completion.
Liquidated damages are One Thousand Two Hundred and Eighty dollars ($1,280) per Calendar Day for
failure to substantially complete the work and Six Hundred and Fifty dollars ($650) per Calendar Day for
failure to achieve final completion within Thirty (30) Calendar Days after substantial completion, in
accordance with the Bid Form, Section 00300.
10. OWNER'S RIGHTS
OWNER reserves the right to reject any or all Bids and to waive any minor informality in any Bid or
solicitation procedure (a minor informality is one that does not affect the competitiveness of the Bid).
11. PRE-BID CONFERENCE
A non-mandatory Pre-Bid Conference will be held on June 17, 2026 at 10:00 AM (Austin time), via
webinar and teleconference. Bidders may participate in the virtual pre-bid conference by clicking this
link: Pre-Bid for CLMC1160 Meeting ID: 210 520 160 572 0 Passcode: Hr9cv6xU or by calling +1 512-
831-7858,,572581347# United States, Austin (Toll), Conference ID: 572 581 347# For those calling in,
please send an email to adriana.ybarra2@austintexas.gov with the subject line CLMC1160 - 2022 SS4A
Rutland/Parkfield Roundabout, indicate in the body of the email your name, the firm you are
representing, your contact information and whether you are a prime firm or subcontractor. Please
send this by 5:00 pm on the day of the virtual pre-bid meeting.
12. ANTI-LOBBYING AND PROCUREMENT
On June 14, 2018, the Austin City Council adopted Ordinance No. 20180614-056 replacing Chapter 2.7,
Article 6 of the City Code relating to Anti-Lobbying and Procurement. The policy defined in this Code
applies to Solicitations for goods and/or services requiring City Council approval under City Charter
Article VII, Section 15 (Purchase Procedures). The City requires Offerors submitting Offers on this
Solicitation to certify that the Offeror has not in any way directly or indirectly had communication
restricted in the ordinance section 2-7-104 during the No-Lobbying Period as defined in the Ordinance.
The text of the City Ordinance is posted on the Internet at:
https://assets.austintexas.gov/purchase/downloads/New_ALO_Ordinance_No_20180614-056.pdf
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Bidding Requirements, Contract Forms and Conditions of the Contract
13. AUTHORIZED CONTACT PERSONS
The persons listed below may be contacted for information regarding the Invitation for Bid.
PROJECT MANAGER: CJ Jones, phone 512-974-6416, email CJ.Jones@austintexas.gov
CAPITAL PROCUREMENT CONTACT: Adriana Ybarra, phone 512-978-1507,
email: adriana.ybarra2@austintexas.gov
SMALL & MINORITY BUSINESS RESOURCES DEPARTMENT CONTACT: Lisa Barney, phone 512-974-8046,
email: lisa.barney@austintexas.gov
END
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Bidding Requirements, Contract Forms and Conditions of the Contract
INSTRUCTIONS TO BIDDERS
Section 00100
1. PREPARATION OF BID
1.1 Bid Documents. Each Bidder must prepare its Bid on forms furnished by OWNER or
as otherwise specified or permitted. Blank spaces for each item in Bid form must be filled.
Bidder must submit a price for each item in Bid. In case of conflict between unit prices and
extensions, unit prices shall govern. The Bid must be executed in the complete and correct
legal name of individual, partnership, firm, corporation or other legal entity constituting the
Bidder.
1.2 Vendor Registration. To create, edit, or submit an eResponse Bid, you must be
logged in to your vendor account as the primary contact. You are eligible to submit an
eResponse Bid after creating a user account and providing the business information of your
organization. All CONTRACTORS must be registered to do business with OWNER prior to
Contract Award. All Subcontractors must be registered with the OWNER prior to execution
of a contract. Prime Contractors are responsible for ensuring that their Subcontractors
are registered as vendors with the City of Austin. Registration can be done through the
OWNER's on-line Vendor Registration system. Log onto
https://financeonline.austintexas.gov/afo/afo_content.cfm?s=17 and follow the directions.
1.3 Pre-Bid Conference. Unless otherwise notified, Bidders must attend the Pre-Bid
Conference to ensure their understanding of OWNER's bidding and contracting
requirements, particularly MBE/WBE Procurement Program requirements.
1.4 Sales Tax Exemption. The Owner is a tax-exempt organization as defined by Chapter
11 of the Property Tax Code of Texas. Bid prices shall not include sales tax on materials,
supplies, or equipment that are incorporated into the real property interest of the OWNER
or are otherwise completely used and consumed in the performance of the Contract. OWNER
will furnish CONTRACTOR with a Sales Tax Exemption Certificate to be issued to Suppliers in
lieu of the tax.
1.5 Minimum Wages. Workers on Project shall be paid not less than wage rates, including
fringe benefits, as published by the Department of Labor (DOL) for Building Construction and
Heavy and Highway Trades "AS APPLICABLE" and/or the minimum wage required by City of
Austin Ordinance No. 20160324-015, whichever is higher. The Total Minimum Wage required
can be met using any combination of cash and non-cash qualified fringe benefits provided the
cash component meets or exceeds the minimum wage required.
1.6 Addenda. Bidder shall be knowledgeable of all Addenda issued and shall
acknowledge all Addenda in spaces provided on Bid form. Further information regarding the
Bid documents and the Project may be obtained from the Project Manager listed at the end
of Section 00020, Invitation for Bids.
1.7 Required Items. Bids must include all specified items in this section and be
submitted in accordance with paragraph No. 7 below. Any additional requirement to the bid
submittal is specified in Section 00820. Any corrections to a Bid shall be initialed by the
person signing the Bid.
1.8 Professional Services. Bidders must secure any required professional services
that are defined as professional services under the Professional Services Procurement Act,
Chapter 2254 of the Texas Government Code (for example: registered professional land
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Bidding Requirements, Contract Forms and Conditions of the Contract
surveyors and professional engineers) using the qualifications based selection process
prescribed by that chapter. (Note: It is a violation of State Law to solicit Bids for professional
services.)
1.9 Further Information. Prospective Bidders desiring further information or
interpretation of Project Manual or Drawings must make a written request for such information
to OWNER addressed to the Authorized Contact Person listed in Section 00020 no later than
seven (7) Working Days before Bid opening. Interpretation of Project Manual or Drawings
will be made by Addendum only and obtained through the City's Vendor Connection website.
Log on to:
https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitations.cfm.
Any verbal communications will not be binding on the OWNER.
1.10 Anti-Lobbying and Procurement. Article 6, Chapter 2-7, City Code, repealed and
replaced effective on June 25, 2018, prohibits lobbying activities or representations by Offerors
during the No Lobbying Period as defined in the Ordinance.
1.10.1. FINDINGS; PURPOSE.
(A) The council finds that persons who enter a competitive process for a city
contract voluntarily agree to abide by the terms of the competitive process,
including the provisions of this article.
(B) The council finds that it is in the City's interest:
(i) to provide the most fair, equitable, and competitive process
possible for selection among potential vendors in order to acquire the
best and most competitive goods and services; and
(ii) to further compliance with State law procurement requirements.
(C) The council intends that:
(i) each response is considered on the same basis as all others; and
(ii) respondents have equal access to information regarding a
solicitation, and the same opportunity to present information regarding
the solicitation for consideration by the City.
1.10.2. APPLICABILITY.
(A) This article applies to all solicitations except:
(i) City social service funding;
(ii) City cultural arts funding;
(iii) federal, state or City block grant funding;
(iv) the sale or rental of real property;
(v) interlocal contracts or agreements; and
(vi) solicitations specifically exempted from this article by council.
(B) Absent an affirmative determination by the council, the purchasing officer
has the discretion to apply this article to any other competitive process.
(C) City Code Section 1-1-99 (Offenses; General Penalty) does not apply to
this article.
1.10.3. DEFINITIONS.
In this article:
(A) AGENT means a person authorized by a respondent to act for or in place
of the respondent in order to communicate on behalf of that respondent.
Each of the following is presumed to be an agent:
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