SR 332 School Frontage Improvements and Boone Road/Wehunt Road Roundabout

INVITATION TO BID
BID CONTROL NUMBER ITB 260048
SR 332 School Frontage Improvements and Boone Road/Wehunt Road Roundabout
Jackson County Board of Commissioners
Publish Date: April 28, 2026
Bid Due Date & Time: June 3, 2026 at 10:00 am, local time pertaining
Questions Deadline Date & Time: May 26, 2026 at 5:00 pm
Jackson County Board of Commissioners
4965 Jackson Parkway
Jefferson, GA 30549
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April 28, 2026
JACKSON COUNTY
BOARD OF COMMISSIONERS
TECHNICAL SPECIFICATIONS
SR 332 School Frontage Improvements and Boone Road/Wehunt Road Roundabout
ITB 260048
Table of Contents
Section Title Page Number
I. Bidding Requirements
Advertisement for Bids ............................................................................................................................................. 4
Instructions to Bidders .............................................................................................................................................. 5
Bid Form .................................................................................................................................................................13
Partnership Certificate .............................................................................................................................................. 22
Corporate Certificate ................................................................................................................................................23
Bid Bond .................................................................................................................................................................24
Bidder Experience Statement ...................................................................................................................................26
List of Subcontractors ..............................................................................................................................................28
Statement of Equipment ...........................................................................................................................................29
Contractor Affidavit Under O.C.G.A. 13-10-91(b)(1) .............................................................................................30
Noncollusion Affidavit of Prime Bidder ...................................................................................................................31
II. Contract Documents
Sample Contract .......................................................................................................................................................33
Performance Bond ...................................................................................................................................................37
Labor & Material Payment Bond ..............................................................................................................................40
III. Contract Requirements
Standard General Conditions ....................................................................................................................................44
Supplementary General Provisions ...........................................................................................................................45
IV. Technical Specifications
Georgia Department of Transportation Standard Specifications and Special Provisions
All work shall be done in accordance with the Georgia Department of Transportation Standard Specifications,
Construction of Transportation Systems, 2021 edition and supplements thereto, incorporated herein by
reference.
For current GDOT Specifications, Special Provisions and Amendments, reference the following link on the
GDOT Website: https://www.dot.ga.gov/GDOT/pages/TheSource.aspx
V. Special Provisions
Section 108 - Prosecution and Progress ................................................................................................................... 51
Section 150 - Traffic Control .................................................................................................................................. 52
Section 150.6 - Traffic Control - Special Conditions............................................................................................. 104
Section 670 - Water Distribution System .............................................................................................................. 106
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SR 332 School Frontage Improvements and Boone Road/Wehunt Road Roundabout
Bidding Requirements
Table of Contents
1. Advertisement for Bids
2. Instructions to Bidders
3. Bid For
4. Partnership Certificate
5. Corporate Certificate
6. Bid Bond
7. Bidder Experience Statement
8. List of Subcontractors
9. Statement of Equipment
10. Contractor Affidavit Under O.C.G.A. 13-10-91(b)(1)
11. Noncollusion Affidavit of Prime Bidder
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ADVERTISEMENT FOR BID
DATE: April 28, 2026
TO: General Contractors
SUBJECT: Invitation to Bid for the construction of the SR 332 School Frontage Improvements and Boone
Road/Wehunt Road Roundabout.
INQUIRIES REGARDING REQUEST FOR BIDS SHOULD BE MADE TO
Arden Powell at 939ap@ppi.us.
Plans and specifications can be obtained electronically from Precision Planning Inc. by contacting Arden
Powell at 939ap@ppi.us.
Jackson County Board of Commissioners (hereafter referred to as Jackson County) is requesting bids for the SR 332
School Frontage Improvements and Boone Road/Wehunt Road Roundabout.
Each bidder must deposit with their bid a Bid Bond for 5% of the total bid. Performance and Payment Bonds
in the amount for 100% of the contract price will be required if the contract is awarded.
One (1) original copy of the Request for Bid must be submitted with one (1) digital copy on thumb drive. Bids
must be sealed, marked with the bidder's name and address and Labeled: ITB 260048, "SR 332 School Frontage
Improvements and Boone Road/Wehunt Road Roundabout"
Jackson County Board of Commissioners
Attention: Jennifer Scott, Purchasing
4965 Jackson Parkway
Jefferson, Georgia 30549
Bids are due no later than June 3, 2026 at 10:00 AM EST.
A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the bid
opening date. Please call (706)367-6312 for more information. This service is in compliance with the American with
Disabilities Act (ADA).
Jackson County reserves the right to reject any and all bid submittals, to waive any technicalities or irregularities and
to award the bid based on the highest and best interest of Jackson County.
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Jackson County
GENERAL INSTRUCTIONS FOR BIDDERS
I. PURPOSE:
The intent and purpose of this Bid Request is to request services for the Jackson County Board of
Commissioner, hereinafter referred to as Jackson County for the SR 332 School Frontage Improvements and
Boone Road/Wehunt Road Roundabout.
II. SCOPE OF SERVICE:
A. WORK INCLUDED: A digital copy of the plan set can be obtained upon request by emailing Arden
Powell at 939ap@ppi.us.
1.01. Bidder shall submit all questions or requests for clarification about the meaning or intent of
the Bidding Documents to Engineer in writing. Contact information and submittal procedures
for such questions are as follows:
A. All questions or clarifications by email should be sent to Arden Powell at
939ap@ppi.us. and should include company name, contact name, email address, and
phone number.
1.02. Interpretations or clarifications considered necessary by Engineer in response to such
questions will be issued by Addenda delivered to all registered plan holders. Questions
received less than seven days prior to the date for opening of Bids may not be answered.
1.03. Only responses set forth in an Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect. Responses to questions are not part of the Contract
Documents unless set forth in an Addendum that expressly modifies or supplements the
Contract Documents.
B. QUALITY OF WORKMANSHIP: All work shall be quality work performed according to the standards
of the industry, and to the complete satisfaction of Jackson County.
C. PERSONNEL QUALIFICATIONS: Jackson County reserves the right to refuse to accept services
from any personnel deemed by Jackson County to be unqualified, disorderly, or otherwise unable
to perform assigned work.
D. DETAILED SPECIFICATIONS: See attached. This project will be under the supervision of the County
Manager's Office. A third-party contractor will be inspecting all work completed under this contract.
1. Upon being awarded the contract by Jackson County, the approved contractor will execute a
contract with Jackson County to provide services. The contractor agrees to perform all work
in accordance with the bid schedule and set bid prices as outlined in their signed proposal. The
prices submitted in the bid proposal will be valid until the completion of all projects originally
listed in the bid proposal.
2. The approved contractor agrees to commence work within ten (10) days of receiving the
Notice to Proceed and will complete all the original work as outlined in this Bid Request within
the time specified. Any additional work will be discussed and a reasonable start and
completion date will be negotiated.
3. Jackson County will only pay invoices that have been reviewed and approved by county staff
for the quantities submitted for payment.
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E. MATERIAL SPECIFICATIONS: All material used in the performance of this contract must meet state,
GDOT, and local requirements for use by an approved vendor. The contractor will be responsible for
verifying this information with the engineer.
F. SCHEDULING AND COORDINATION: It is the responsibility of the contractor to coordinate all
work schedules and inspections with the independent inspector the County contracts with for these
services. Failure to do so may result in the delay of processing invoices for payment.
G. OTHER REQUIREMENTS: A Bid Bond for 5% of the base bid on the bid form must be
submitted with the bid. Performance and Payment Bonds in the amount of 100% of the contract
price will be required if the contract is awarded.
III. PRE-BID CONFERENCE: There will not be a pre-bid conference held. Bidders who wish to visit the job site
may contact bidopportunities@jacksoncountygov.com. All questions or requests for clarification concerning this
bid package or the bid process should be directed to Arden Powell at 939ap@ppi.us. All questions should be
submitted in writing no later than 5:00 pm on May 26, 2026 so that an appropriate addendum can be created and
sent to all vendors prior to the closing of the bid on June 3, 2026.
IV. GENERAL TERMS AND CONDITIONS:
A. PURCHASING ORDINANCE: This Invitation to Bid (ITB) is subject to the provisions of the Jackson
County Purchasing Ordinance and any revisions thereto, which are hereby incorporated into this
contract in their entirety except as amended or superseded herein.
B. MANDATORY USE OF JACKSON COUNTY FORM AND TERMS AND CONDITIONS: Failure
to submit a bid on the official Jackson County form provided for that purpose shall be a cause for
rejection of the bid. Return of the complete document is required. Modification of or additions to any
portion of the invitation may be cause for rejection of the bid; however, Jackson County reserves the
right to decide, on a case-by-case basis, in its sole discretion, whether or not to reject such a bid as non-
responsive.
C. PRECEDENCE OF TERMS: Except for paragraphs A, B, C, J, K and N of the General Terms and
Conditions, which shall apply in all instances, in the event there is a conflict between the General Terms
and Conditions and any Special Terms and Conditions for use in a particular procurement, the Special
Terms and Conditions shall prevail.
D. CLARIFICATION OF TERMS: If any prospective bidder has questions about the specifications or
other bid documents, the prospective bidder should contact Arden Powell at 939ap@ppi.us no later than
the deadline for questions. Any revisions to the invitation will be made only by addendum issued by the
County.
E. TESTING/INSPECTION: Jackson County reserves the right to conduct any test or inspection it may
deem advisable to assure materials and services conform to the specification.
F. PAYMENT TERMS: Any payment terms requiring payment in less than 30 days will be regarded as
requiring payment 30 days after invoice or delivery, whichever occurs last. This shall not affect offers
of discounts for payment in less than 30 days, however.
G. INVOICES: Invoices for services ordered, delivered and accepted by Jackson County shall be submitted
by the contractor direct to the payment address shown on the contract.
H. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and
conditions, Jackson County, after due oral or written notice, may procure substitute goods or services
from other sources and hold the contractor responsible for any resulting additional purchasing and
administrative costs. This remedy shall be in addition to any other remedies which Jackson County may
have.
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I. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in
part without the written consent of Jackson County.
J. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, all bidders certify that their bids are
made without collusion or fraud and that they have not offered or received any kickbacks or
inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their
bid, and that they have not conferred on any public employee having official responsibility for this
procurement transaction any payment, loan, subscription, advance, deposit or money, services or any-
thing of more than nominal value, present or promised, unless consideration of substantially equal or
greater value was exchanged.
K. DEBARMENT STATUS: By submitting their bids, all bidders certify that they are not currently
debarred from bidding on contracts by any agency of the State of Georgia, nor are they an agent of any
person or entity that is currently debarred from submitting bids on contracts by any agency of the State
of Georgia.
L. NON-COLLUSION CERITFICATION: Bidder declares that the bid is not made in connection with
any other bidder submitting a bid for the same project, and that the bid is bona fide and is in all respects
fair and without collusion or fraud.
M. APPLICABLE LAW AND COURTS: Any contract resulting from this BID REQUEST shall be
governed in all respects by the laws of the State of Georgia and any litigation with respect thereto shall
be brought in the courts of the State of Georgia. The contractor shall comply with applicable federal,
state and local laws and regulations.
N. QUALIFICATION OF BIDDERS: Jackson County may make such reasonable investigations as
deemed proper and necessary to determine the ability of the bidder to perform the work/furnish the
items and the bidder shall furnish to Jackson County all such information and data for this purpose as
may be requested. Jackson County reserves the right to inspect bidder's physical plant prior to award to
satisfy questions regarding the bidder's capabilities. Jackson County further reserves the right to reject
any bid if the evidence submitted by, or investigations of, such bidder fails to satisfy Jackson County
that such bidder is properly qualified to carry out the obligations of the contract and to complete the
work/furnish the items contemplated therein.
The General Contractor and Subcontractor shall be prequalified with GDOT and include their
prequalification statement as part of their submittal for bid.
O. WITHDRAWAL OF BID DUE TO ERRORS:
1. The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty
due to an error within two (2) business days after the conclusion of the bid opening procedure.
Bids may be withdrawn from consideration if the price was substantially lower than the other
bids due solely to a mistake therein, provided the bid was submitted in good faith, and the
mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an
unintentional arithmetic error or an unintentional omission of a quantity of work, labor or
material made directly in the compilation of the bid, which unintentional arithmetic error or
unintentional omission can be clearly shown by objective evidence drawn from inspection of
original work papers, documents and material used in the preparation of the bide sought to be
withdrawn. The bidder's original work papers shall be the sole acceptable evidence of error
and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this
provision, the lowest remaining responsive bid shall be deemed low bid.
2. No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or
labor or perform any subcontract or other work agreement for the person of firm to whom the
contract is awarded or otherwise benefit, directly or indirectly, from the performance of the
project for which the withdrawn bid was submitted.
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3. Supplier has up to forty-eight (48) hours to notify the Jackson County Purchasing Office of an
obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening.
Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour
period. Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours
shall automatically forfeit bid bond (if one was required). Bid may not be withdrawn
otherwise.
4. Bid withdrawal is not automatically granted and will be allowed solely at Jackson County's
discretion.
P. LATE OFFERS: Jackson County will not be responsible for or consider late receipt of bids.
Q. EO/AA STATEMENT: Jackson County, an Equal Opportunity Affirmative Action institution covered
by Presidential Executive Order 11246 as amended, advises all contractors, subcontractors, vendors and
suppliers that direct or indirect receipt of federal funds may require appropriate action on their part.
R. ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011
Vendors submitting a response to this RFP must complete the Contractor Affidavit under
O.C.G.A. 13-10-91(b)(1) which is provided with the RFP package to verify compliance with the
Illegal Immigration Reform and Enforcement Act of 2011.
1. The form must be signed by an authorized officer of the contractor or their authorized agent.
2. The form must be notarized.
3. The contractor will be required to have all subcontractors and sub-subcontractors who are
engaged to complete physical performance of services under the final contract executed
between the County and the contractor complete the appropriate subcontractor and sub-
subcontractor affidavits and return them to the County a minimum of five (5) days prior to
any work being accomplished by said subcontractor or sub-subcontractor. Format for this
affidavit can be provided to the contractor if necessary.
V. SPECIAL TERMS AND CONDITIONS:
A. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that Jackson
County shall be bound hereunder only to the extent of the funds available or which may hereafter
become available for the purpose of this agreement.
B. AWARD OF CONTRACT: Jackson County will make award to the lowest responsive and responsible
bidders. Due consideration will be given to price, quality as judged by tests and previous experience,
and the ability of the bidders to render required services. Jackson County reserves the right to conduct
any test it may deem advisable and to make all evaluations. Jackson County also reserves the right to
reject any or all bids, in whole or in part, to waive informalities and to delete items prior to making the
award, whenever it is deemed in the sole opinion of Jackson County to be in its best interest.
C. BID ACCEPTANCE PERIOD: This bid shall be binding upon the bidder for 60 calendar days
following the bid opening date. Any bid on which the bidder shortens the acceptance period may be
rejected.
D. BID PRICES: Bid prices submitted by the Contractor must remain firm for the entire length of the initial
bid period and/or until the original list of projects as outlined in the specifications are completed.
E. CANCELLATION OF CONTRACT: Jackson County reserves the right to cancel and terminate any
resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor.
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Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or
perform on all outstanding orders issued prior to the effective date of cancellation.
F. CHANGES: By written notice to the contractor, Jackson County may from time to time make changes,
within the general scope of the contract, in the goods or services to be provided by the contractor.
G. CONTRACT DOCUMENTS: The contract entered into by the parties shall consist of this Invitation To
Bid, the signed bid submitted by the contractor, the Jackson County Contract Form, General Terms and
Conditions, Special Terms and Conditions, Specifications and Attachments, including all modifications
thereof, all of which shall be referred to collectively as the Contract Documents.
H. CONTRACT PERIOD: The contract period is defined above in paragraph II.D.1.
I. IDENTIFICATION OF BID ENVELOPE: The signed bid and a digital copy of the signed bid should
be returned in a separate envelope or package, sealed and identified as follows:
From:
Name of Bidder Bid Due Date Time
Street or Box Number Bid Number
City, State, Zip Code Bid Title
The envelope should be addressed to Jackson County Board of Commissioners, Attention: Jennifer Scott,
Purchasing, 4965 Jackson Parkway, Jefferson, GA, 30549.
If a bid not contained in the special envelope is mailed, the bidder takes the risk that the envelope even if marked
as described above, may be inadvertently opened and the information compromised which may cause the bid
to be disqualified. Bids may be hand delivered to the office of the Purchasing Department issuing the invitation
at the location given above. No other correspondence or other bids should be placed in the envelope.
J. INDEMNIFICATION: The contractor agrees to indemnify, defend and hold harmless Jackson County and
their officers, agents, and employees from any claims, damages and actions of any kind or nature whether at
law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature
furnished by the contractor/any services of any kind or nature provided by the contractor.
K. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of Jackson County, but shall be
an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make
commitments, which shall bind Jackson County, or to otherwise act on behalf of Jackson County, except as
Jackson County may expressly authorize in writing.
L. INSPECTION OF WORK SITE: Contractors desiring to submit a proposal for this BID REQUEST are
encouraged to visit the sites listed. Claims, as a result of failure to do so, will not be considered by Jackson
County.
M. INSURANCE:
1. The contractor shall provide Jackson County a Certificate of Insurance prior to the start of any work
and agrees to maintain such insurance until the completion of the contract. The minimum limits of
liability shall be:
A. Workers' Compensation - In compliance with Georgia State Law
B. Broad Form Comprehensive General Liability, $2,000,000.00, to include:
1. Premises - Operations
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2. Products / Completed Operations
3. Contractual
4. Personal Injury
5. Owners and Contractors Protective
C. Jackson County reserves the right to require higher limits on any contract provided notice of such
requirements is stated in the proposal for such contract. Included in the certificate of insurance shall
be a hold harmless agreement saving Jackson County harmless from any liability from the contractor
or from any subcontractors or by anyone directly or indirectly employed by either. Jackson County is
to be named as additional insured.
A 30-day notice of cancellation or non-renewal in writing shall be furnished by certified mail to the
certificate holder at the address indicated on the face of this form. Also, when deemed necessary, the
contractor will provide explosion, collapse and underground coverage (X, C and U coverage).
The contractor agrees to be responsible for, indemnify and save harmless Jackson County and their
representatives from the payment of all sums of money by reason of any claim against Jackson County
or their representatives under the Workmen's Compensation Act, and by reason of all or any other
occurrences resulting in bodily injury or property damage that may happen to occur upon or about
said work. The contractor agrees that it will, at all times, and at least for one year after the completion
of the work, indemnify and save harmless Jackson County against liabilities resulting from bodily
injury or property damage directly or indirectly arising out of the performance or nonperformance of
the contract.
D. ALL BIDDERS PROVIDE THE FOLLOWING INFORMATION:
NAME OF INSURANCE CARRIER:
NAME OF INSURANCE AGENT:
TELEPHONE NUMBER:
BROAD FORM COMPREHENSIVE
GENERAL LIABILITY LIMIT: $
AUTOMOBILE LIABILITY LIMIT: $
POLICY EXPIRATION DATE:
If a bidder fails to provide all the above information or does not indicate an amount of coverage, the
bidder's signature on this invitation constitutes certification that, if the bidder is awarded the contract,
the bidder shall obtain the necessary coverage as specified within ten days of notification of award of
the contract.
If at any time or times any claim or claims shall be made to Jackson County by a subcontractor or
other persons for any money due for any work, labor or material done upon or supplied upon the work
herein contracted for, done for, furnished, or supplied, to the party of the first part, Jackson County
may retain such amount as may be due, or may thereafter become due under this contract, or may pay
the same when said claim shall thereafter be finally established in court, and such amount is hereby
assigned to Jackson County to pay such claim or claims, such payment to be done when so established,
but the contractor shall not be entitled to demand or receive payment of this agreement until all
disputes, disagreements, and questions between the parties herein affecting the right to any portion of
the amount claimed, shall have been settled as above provided for, and Jackson County is hereby
authorized to deduct from the said amount any money due it upon any account or claim.
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