SR60 at Old Candler Road Intersection Improvements

CITY OF GAINESVILLE
INVITATION TO BID
Bid No. 25010
SR60 @ Old Candler Road Intersection Improvements
Bid Release: February 25, 2026
Bid Questions Deadline: March 18, 2026
Bid Due Date: March 26, 2026
Postal Return Address: Courier Delivery Address:
City of Gainesville City of Gainesville
Purchasing Office Purchasing Office
P.O. Box 2496 300 Henry Ward Way, Suite 201
Gainesville, GA 30503 Gainesville, GA 30501

City of Gainesville
Invitation to Bid
BID No. 25010
SR60 @ Old Candler Road Intersection Improvements
OVERVIEW
The City of Gainesville (hereafter referred to as "City") is seeking bids to perform work required for the
SR60 @ Old Candler Road Intersection Improvements for the Public Works Department.
BID CORRESPONDENT
Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the
Administrative Services Department correspondent listed below:
Kevin Hutcheson
300 Henry Ward Way
Suite 201
Gainesville, GA. 30501
kevin.hutcheson@gainesville.org
Unauthorized contact regarding the Bid with other City employees may result in disqualification. Any oral
communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should
rely only on written statements issued by the Bid correspondent.
BID QUESTIONS
All questions must be submitted in writing to the Bid correspondent named above. Questions must be
received by 10:00 AM March 18, 2026. A list of questions and answers will be provided to all know Bidders
and by request. Requests may be made to the Bid correspondent named above.
BID RESPONSE DATE AND LOCATION
The Administrative Services department must receive the vendors' Bid in a sealed envelope, in its entirety,
not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on March 26, 2026. Bids arriving
after the deadline will be returned unopened to their senders. All Bids and accompanying documentation
will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy
of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the
package:

SR60 @ Old Candler Road Intersection Improvements, Bid #25010
Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no
responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for
actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids
may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.
Bid Schedule:
Bid Release: February 25, 2026
Bid Questions Deadline: March 18, 2026
Bid Due Date: March 26, 2026
WAIVER OF TECHNICALITIES
All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville
reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any
portion thereof if it is determined that either method results in lower costs, better service, final satisfaction
or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item
number or in total. Determination of best response to Bid will be the sole judgment of the City of
Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.
BID REJECTION
The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.
Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their
own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of
unethical or immoral business practices. Any vendor associated with this practice may be banned from
doing business with the City of Gainesville for up to three years.
MODIFICATION OF BIDS
Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described
below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial
omission in a Bid may be corrected if the Administrative Service Department determines that correction to
be in the City's best interest. Omissions affecting or relating to any of the following shall be deemed
material and shall not be corrected after Bid opening:
(1) Price Information; and
(2) Any required Insurance
WITHDRAWAL OF BIDS
Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened,
withdrawal of a Bid shall be based upon the following:
The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two
business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from
consideration if the price is substantially lower than the other Bids due solely to a mistake therein, provided

the Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment
mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a
quantity of work, labor or material made directly in the compilation of the Bid, which unintentional
arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents and materials used in the preparation of the Bid sought to
be withdrawn. The Bidder's original work papers shall be the sole acceptable evidence of error and mistake
if he elects to withdraw his Bid. If a Bid is withdrawn under the authority of this provision, the lowest
remaining responsive Bid shall be deemed to be the low Bid.
BIDDERS RESPONSIBILITY
When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be
considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the
most advantageous to the City:
* The ability, capacity and skill of the Bidders to perform the contract or provide the equipment
and/or service required.
* The character, integrity, reputation, judgment, experience and efficiency of the Bidders.
* Bidders shall be authorized to perform paving work on GDOT Roadways.
* Whether the Bidders can perform the contract within the time specified.
* The quality of performance of previous public and private contracts or services, including, but not
limited to, the Bidder's failure to perform satisfactorily or complete any written contract. The City's
termination for default of a previous contract with a Bidder, within the past three years, shall be
deemed to be such a failure.
* The previous and existing compliance by the Bidders with laws relating to the contract or service.
* Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from
submitting further Bids on the subject project or future Bids, for a period not less than three years.
* The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions
that have been pardoned, expunged or annulled, whether in this state, in any other state, by the
United States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose
to the City all such convictions, especially of management personnel or the Bidders as an entity,
prior to notice of award or execution of a contract, whichever comes first. Failure to make such
affirmative disclosure shall be grounds, in the City's sole option and discretion, for termination for
default subsequent to award or execution of the contract.
* If the Bidders will be unable, financially or otherwise, to perform the work.
* At the time of the Bid opening, the Bidder is not authorized to do business in the Georgia, or
otherwise lacks a necessary license, registration or permit.
* Any other reason deemed proper by the City.

NON-ENDORSEMENT
As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City
of Gainesville is neither endorsing nor suggesting that the vendor's product is the best or only solution. The
vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,
brochures, sales presentation or the like without the express written consent of the City of Gainesville.
PROPRIETARY BID MATERIAL
Any information contained in the Bid that is proprietary will be neither accepted nor honored. All
information contained in this Bid is subject to public disclosure.
RESPONSE PROPERTY OF THE CITY OF GAINESVILLE
All material submitted in response to this request become the property of the City of Gainesville. Selection
or rejection of a response does not affect his right.
NO OBLIGATION TO BUY
The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.
The release of this Bid does not compel the City of Gainesville to purchase.
COST OF PREPARING BIDS
The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of
Bids and demonstrations submitted in response to this Bid.
NUMBER OF BID COPIES REQUIRED
Vendors are to submit (1) original Bid and (1) copy.
ADDENDA
Bidders are responsible to check the City of Gainesville's website for the issuance of any addenda prior to
submitting a Bid. The address is http://www.gainesville.org/purchasing
BID AWARD AND EXECUTION
The City will select the Bid that, in its sole discretion, is the most responsive and responsible Bid to the City.
The City reserves the right to make any award without further discussion of the Bid submitted; there may
be no best and final offer procedure. Therefore, the Bid should be initially submitted on the most favorable
terms the vendor can offer.
Should the owner require additional time to award the Contract, the time may be extended by the mutual
agreement between the Owner and the successful Bidder. If an award of Contract has not been made
within ninety days from the Bid date or within the extension mutually agreed upon, the Bidder may
withdraw the Bid without further liability on the part of either party.
The Contract may be extended yearly, for up to three (3) additional years, by mutual agreement of both the
City and successful Bidder. The unit prices may be adjusted accordingly based on current material and
labor rates at the time of extension. Any adjustment in price shall be agreed upon by both parties. All
other contract requirements shall remain in effect during any extension period, including, but not limited to

the ability of the City to increase or decrease quantities as set forth in Section 00 41 53 Bid-Unit Price. The
earliest date of extension shall be June 1, 2024.
LOCAL VENDOR PREFERENCE
Local Vendor means a bidder or offeror which operates and maintains a brick and mortar business, i.e. a
physical business address, within the city limits of the City of Gainesville, has a current business license, has
paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City
and can obtain an active vendor status.
A local vendor may receive an opportunity to match for purchases, bids, Bid or contracts over $20,000 and
less than $150,000. The local vendor may be given an opportunity to match the lowest price Bid, if the
quotation or bid of the local vendor is within 3% of the lowest price Bid by a non-local vendor. In the event
a local vendor matches the lowest price Bid, including all other terms, quality, services and conditions, then
the local vendor shall be awarded the contract.
In the event the price Bid of more than one local vendor is within 3% of the lowest overall price Bid of a
non-local vendor, the local vendor with the lowest Bid will be given the first opportunity to match the
lowest overall price Bid. If this local vendor declines to match the price Bid, then the local vendor with the
next lowest bid within 3% will be given the opportunity to match the lowest Bid. This process will continue
with all local vendors having Bid within 3% of the lowest overall bid by a non-local vendor.
Policy to be stated. This policy shall be so stated in all applicable solicitations.
Exemptions. This provision does not apply to public works construction projects or road projects pursuant
to the laws of the State of Georgia (O.C.G.A 36-91 or 32-4).
BID REQUIREMENTS/EVALUATION CRITERIA
The City will evaluate all written submittals. It is incumbent upon the Bidders to demonstrate within their
Bids how each requirement will be satisfied. All Bids must meet the specification as outlined in this Bid.
The City reserves the right to investigate the qualifications and experience of the Bidders, or to obtain new
Bids. Bids not sufficiently detailed or in an unacceptable form may be rejected by the City. Dates and
documentation included in the Bid become public information upon opening the Bids. Interested firms
must follow the process outlined in the following pages in submitting their Bid.
The following criteria, not listed in order of importance, will be used to evaluate Bids.
* Terms, condition and pricing of purchase or lease agreement.
* Cost of amenities available for the product(s).

Bidder Requirements
* Bidder must be qualified to perform like work for GDOT. Documentation proving such qualification
shall be submitted as part of Section 00 45 13 Statement of Bidder's Qualifications.
* Bidder must provide evidence, satisfactory to the City, of the following insurance requirements:
o Owner requires the Contractor to have and maintain the following insurance coverage and
indemnification provisions with the City of Gainesville named as an additional insured
hereunder.
o The Contractor agrees to provide and maintain insurance coverage until the contract is
completed and to furnish certificates from its insurance carriers showing that it carries
insurance in the minimum limits as listed in Article 4 of Section 00 72 13 General Conditions.
o Proof of Insurance
The Contractor shall furnish the Owner with certificates showing the type, amount, class
of operations covered, effective dates, and date of expiration of policies. Such
certificates shall also contain substantially the following statement: The insurance
covered by this certificate will not be cancelled or materially altered, except after thirty
(30) days written notice has been received by the Owner.
Product Requirements
The following specifications are provided as a minimal requirement only. The City will consider any product
that meets or exceeds the minimum requirements. Bidders shall provide information regarding the
proposed product for evaluation by the City.
Responsibilities of the Bidder
The Bidder, at its sole expense shall:
* Deliver, install, test and adjust product.
* If the City selects this option, provide routine maintenance and service included replacing all parts
of Equipment which are faulty and/or worn out.
* Repair or replace inoperable items within 48 hours of notification by the City.
* Comply with all laws, ordinances, regulations, requirements and rules with respect to the
maintenance of the (product).
**The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any
vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.
*** The City of Gainesville will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC
2000d-42 USC 2000d-4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant
to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary

Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation-
Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other
pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives,
no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from
participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program
or activity for which the Recipient receives federal financial assistance from the Department of
Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will
promptly take any measures necessary to effectuate this agreement.

City of Gainesville
INVITATION TO BID
Bid No. 25010
SR60 @ Old Candler Road Intersection Improvements
Bid Certification
This form must be completed and signed for bid to be considered.
With my signature, I certify that I am authorized to commit my firm to the Bid and that the information
herein is valid for 90 days from this date. I further certify that all information presented herein is accurate
and complete and that the scope of work can be performed as presented in this Bid upon the City's
request.
Postal Return Address: Courier Delivery Address:
City of Gainesville City of Gainesville
Purchasing Office Purchasing Office
P.O. Box 2496 300 Henry Ward Way, Suite 201
Gainesville, GA 30503 Gainesville, GA 30501
Bid Response:
Price: $____________________
Having read and responded to all attached specifications, the undersigned offers the above quoted prices,
terms and conditions.
Signed, sealed, and delivered
_______________________________________
In the presence of: (Name of Company)
________________________________ By: ________________________________________
Unofficial Witness (Person authorized to sign binding contract)
Title: ______________________________________
________________________________
Notary Public Attest: ______________________________________
Commission Expires: ______________ (Officer of Company if Corporation)
Title: _______________________________________