Springdale/290 Water Line Improvements

Agency: City of Austin
State: Texas
Type of Government: State & Local
NAICS Category:
  • 237110 - Water and Sewer Line and Related Structures Construction
Posted Date: Apr 19, 2021
Due Date: May 27, 2021
Solicitation No: IFB 6100 CLMC847
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Solicitation Details
Type: Invitation For Bids (IFB)
Status: Open
Solicitation Number: IFB 6100 CLMC847
Description: Springdale/290 Water Line Improvements
Summary: The work consists of installing two (2) pressure reducing valve (PRV) stations to reduce the pressure in the Chimney Hill and Walnut Trace subdivision, one (1) remote terminal unit (RTU) and antenna, approximately 374 linear feet of 6" PVC, 7683 linear linear feet of 8" PVC, 583 linear feet of 12" PVC, 3952 linear feet of 16" PVC, 777 linear feet of 12" HDPE, 2566 linear feet of 20" HDPE water mains, and appurtenances. The work also includes traffic control, erosion and sedimentation controls, and repair of all disturbed surfaces (pavement, sidewalks, curb and gutter, etc.)
Estimated Amount for Solicitation: $6,703,360.00
My eResponse

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See the Solicitation documents in the Attachments section below for futher instructions on developing and submitting your Response.

Basic Information
Subcontracting Goals
African American 2.53%
Hispanic American 4.26%
Native/Asian American 0.27%
WBE 1.63%
Contact Information
Authorized Contact Names:
Project Related Questions: Demira Wyatt
(512) 974-7213
demira.wyatt@austintexas.gov
Solicitation Specific
Questions:
Adriana Ybarra
(512) 978-1507
adriana.ybarra2@austintexas.gov
Small Minority Business
Resources Questions:
Cassidy Villegan
(512) 974-9113
smbrcompliancedocuments@austintexas.gov
Dates, Times & Locations
Important Solicitation Dates:
Solicitation Published: 04/19/2021 07:20 AM
Response Due: Prior to 05/27/2021, 02:00 PM
Please review the solicitation instructions for submission requirements
Compliance Plan Due: Prior to 05/27/2021 02:00 PM Required Required Please review the solicitation instructions for submission requirements
Please review the solicitation instructions for submission requirements
Response Opening: 05/27/2021, 03:00 PM
Please review the solicitation instructions for submission requirements
Please use the following URL to attend Bid Opening: https://urlzs.com/WPQVi
Vendor Meetings/Conference, Site Visits (Date/Time/Location):
Meeting: 04/29/2021, 10:00 AM
Please review the solicitation instructions for virtual meeting information/weblink
Use the following URL to attend Pre- Bid Meeting: https://urlzs.com/GW4Dy
Special Notes
Special Notes: Insurance is Required. Required
Compliance Plan Required.
Attachments
Packet Download Files
BIDDERS / PROPOSERS:

Listed below are the various documents that have been issued as part of this Solicitation. Each document contains specific information about the solicitation. We recommend that you view and/or download each document before preparing your response to the solicitation, and that you use the bid subscription link to record your interest in this solicitation.

Click on the file links below to download the file. Downloading solicitation documents will not automatically subscribe you to this solicitation. If you would like to receive future updates for this solicitation please subscribe to the solicitation by clicking the Subscribe button at the top of this screen.
Commodities
Associated Commodities
Description Code
Drilling and Boring Services, Horizontal Directional (HDD an 91242
Trade Summary
Description Category Code
Fencing, Temporary (For Construction And Other Ind Goods 33055
Hydrants, Fire (Including Accessories And Parts) Goods 34060
Pipe, Water, Ductile Iron Goods 6584642
Pipe, Pvc (Polyvinyl Chloride) Goods 65860
Parts, Gate Valve Goods 6707658
Asphalt, Ac (Asphalt/Cement) Goods 74502
Grass Seed Goods 79020
Signs, Construction Project Identification Signs ( Goods 80198
Drilling And Boring Services, Horizontal Directional (Hdd An Construction 91242
Excavation Services Construction 91244
Construction, Curb And Gutter (Maintenance, Repair, Removal) Construction 91319
Pavement Marking Lines, Letters And Symbols. Construction 9135051
Water Service Line Connection Construction 9136096
Photography, Construction Non-professional 9157297
Arborist, Professional Services Non-professional 96101
Hauling Services Non-professional 96239
Traffic Control Device Placement And Removal Service Non-professional 96884
Erosion Control Services Non-professional 98814
Landscaping, Tree And Plant Protection During Cons Non-professional 9885299

Attachment Preview

CITY OF AUSTIN
AUSTIN WATER
PROJECT MANUAL
Contract Documents and Technical Specifications
MBE/WBE Procurement Packet
VOLUME 2 of 2
SPRINGDALE/290 WATER LINE IMPROVEMENTS
C.I.P. PROJECT NUMBER: 6935.022
SOLICITATION NUMBER: 6100 CLMC847
CITY OF AUSTIN
Public Works Department
PO Box 1088
Austin, TX 78767
April 19, 2021 (First Day of Ad)
The City of Austin is committed to compliance with the Americans with Disabilities Act.
Reasonable modifications and equal access to communications will be provided upon request.
CITY OF AUSTIN
CITY CODE CHAPTER 2-9A
CONSTRUCTION
MBE/WBE PROCUREMENT PROGRAM
Springdale/290 Water Line Improvements
Solicitation Name:
Solicitation Number: IFB 6100 CLMC847
Issue Date:
04/19/2021
2-9A Construction Compliance Plan Packet
1
Revised August 2019
Table of Contents
MBE/WBE GOALS................................................................................................3
OVERVIEW ............................................................................................................3
MBE/WBE COMPLIANCE PLAN INSTRUCTIONS ......................................4
Section I Project Identification and Goals ..............................................................................................................................................................4
Section II Bidder Information.....................................................................................................................................................................................4
Section III MBE/WBE Compliance Plan Summary................................................................................................................................................4
Section IV Disclosure of MBE and WBE Subcontractors......................................................................................................................................4
Section V Disclosure of Non-Certified Subcontractors.........................................................................................................................................6
Section VI Disclosure of Second-Level Subcontractors..........................................................................................................................................6
Section VII Disclosure of Primary and Alternate Trucking Subcontractors ........................................................................................................6
Section VIII MBE/WBE Compliance Plan Checklist ................................................................................................................................................7
GOOD FAITH EFFORTS INSTRUCTIONS .....................................................8
Contacting Potential MBE/WBE Subcontractors..........................................................................................................................................................8
Good Faith Efforts Review.................................................................................................................................................................................................9
POST-AWARD INSTRUCTIONS ...................................................................... 11
Confirmation Letters ..........................................................................................................................................................................................................11
Post-Award Monitoring .....................................................................................................................................................................................................11
Payment Verification.....................................................................................................................................................................................11
Change Order/Contract Amendments......................................................................................................................................................11
Progressive Sanctions....................................................................................................................................................................................12
APPENDIX A: MBE/WBE COMPLIANCE PLAN ........................................ 13
APPENDIX B: LETTER TO POTENTIAL SUBCONTRACTORS .............. 20
APPENDIX C: CONFIRMATION LETTER................................................... 21
APPENDIX D: AVAILABILITY LIST ..................................................................
2-9A Construction Compliance Plan Packet
2
REV. APRIL 2020
MBE/WBE GOALS
Annual/Project
Participation Goals
MBE
WBE
Combined MBE/WBE
Annual/Project
Participation Subgoals
%
African American
OR
%
Hispanic
2.53 %
4.26 %
%
Asian/Native American
0.27 %
WBE
1.63 %
OVERVIEW
This document should be read in conjunction with the City of Austin’s Minority-owned and Women-owned Business
Enterprise Procurement Program Ordinance for Construction (Chapter 2-9A of the Austin City Code) and the Small
and Minority Business Resources Department (SMBR) Rules. The definitions contained in Chapter 2-9A apply to
this document. The City Code and Rules are amended from time to time and the Bidder is responsible for ensuring
they have the most up to date version. The City Code and Rules are incorporated into this document by reference.
Copies of Chapter 2-9A and SMBR Rules may be obtained online at www.austintexas.gov/smbrdocuments or 811
Barton Springs Rd, 8th Floor, Suite 805 Austin, Texas 78704
Firms or individuals submitting responses to this Invitation for Bid agree to abide by the City’s Minority-owned and
Women-owned Business Enterprise (MBE/WBE) Procurement Program and Rules. The City’s MBE/WBE
Program is intended (1) to promote and encourage MBEs and WBEs to participate in business opportunities with
the City of Austin; (2) to afford MBEs and WBEs an equal opportunity to compete for work on City contracts; and
(3) to encourage contractors to provide subcontracting opportunities to certified MBEs and WBEs by soliciting such
Firm for subcontracting opportunities. The City of Austin and its contractors shall not discriminate on the basis of
race, color, national origin, disability, or gender in the award and performance of contracts.
The City encourages Bidders to achieve the MBE/WBE participation goals and subgoals for this contract. However,
Bidders may comply with the City Code and Rules without achieving the participation goals so long as they make
and document Good Faith Efforts that would allow MBE and WBE participation per Section 2-9A-21 of the City
Code and Section 9.1 of the Rules. Bidders that do not meet the project’s goals and subgoals are subject to Good
Faith Efforts review.
Prior to the due date and time specified in the City’s solicitation documents, all Bidders (including those Firms
certified as MBE/WBEs) shall submit: (1) an MBE/WBE Compliance Plan (Appendix A) and (2) if it is anticipated
the project goals will not be met, all appropriate documentation to demonstrate Good Faith Efforts to meet the
project goals. Any questions regarding preparation of the MBE/WBE Compliance Plan should be directed to SMBR
at SMBRComplianceDocuments@austintexas.gov. Such contact is not a violation of the Anti-Lobbying Ordinance.
The City has implemented Anti-Lobbying Ordinance (Chapter 2-7 of the Austin City Code). Under Chapter 2-7,
there is a “no-contact” period from the date the City issues a solicitation until the contract is executed. During the
“no-contact” period, a person responding to a City solicitation can speak only to the contract’s authorized contact
person regarding their solicitation response. Chapter 2-7 allows certain exceptions; for instance, a person responding
to a City solicitation may speak to SMBR regarding this MBE/WBE Compliance Plan. See the full language of the
City Code or solicitation documents for further details.
2-9A Construction MBE/WBE Compliance Plan Packet
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REV. APRIL 2020
MBE/WBE COMPLIANCE PLAN INSTRUCTIONS
(See Appendix A)
If the MBE/WBE Compliance Plan and Good Faith Efforts documentation are not submitted prior to the
due date specified in the solicitation documents, the bid will be deemed non-responsive and not be
accepted for consideration.
SMBR may request written clarification of items listed on the MBE/WBE Compliance Plan. However, there will be
no further opportunity for the Bidder to augment the MBE/WBE participation originally listed in the MBE/WBE
Compliance Plan or to demonstrate Good Faith Efforts that were not made prior to the submission of the MBE/WBE
Compliance Plan. Changes to the MBE/WBE Compliance Plan are permitted only after contract execution and only
with prior written approval of SMBR.
Please type or clearly print all information, use “none” or “N/A” where appropriate, and sign and date the
MBE/WBE Compliance Plan as indicated. MBE/WBE Compliance Plans not complying with the MBE/WBE
Compliance Plan Instructions shall be rejected as non-responsive. Submissions not utilizing the forms
provided with the solicitation may render the submission nonresponsive or noncompliant.
Section I Project Identification and Goals
This section includes the pre-printed Project Name, Project/Solicitation Number, and goals and/or subgoals. The
Bidder does not need to fill in any information under Section I.
Section II Bidder Information
The Bidder should complete this section with its information and sign in the space provided. The portion of Section
II marked as “Reserved for City of Austin SMBR Only” should be left blank.
Section III MBE/WBE Compliance Plan Summary
This section is a summary of subcontractor participation for this Bid. Bidder should complete Sections IV-VII,
described below, before attempting to complete Section III. After completing Sections IV-VII, calculate the
percentage of MBE/WBE participation for each goal and enter the information in the blanks provided. Because
Section III is a summary, if there are any inconsistencies between Sections IV-VII and Section III, the calculations
contained in Sections IV-VII will prevail. If the Bidder indicates that they do not anticipate meeting the goals with
certified MBE/WBE firms, then the Bidder shall submit documentation detailing their Good Faith Efforts to meet
the established MBE/WBE goals. The MBE/WBE Compliance Plan will be reviewed and approved by the Small
and Minority Business Resources Department.
Section IV Disclosure of MBE and WBE Subcontractors
Please list all certified MBE/WBEs subcontractors using the legal name under which they are registered to do
business with the City of Austin and the value of the work they will be performing themselves except for
subcontractor(s) that will be performing the trucking or hauling scope of work (see Section VII below). Do not
include the value of work that the MBE/WBEs subcontractors will be subcontracting to second-level
subcontractors. By listing certified MBE and WBE Firms on the MBE/WBE Compliance Plan, the Bidder indicates
that both parties acknowledge the price and scope of work and that they are prepared to contract for that price and
scope if the City awards the project to the Bidder. Unit price subcontracts are acceptable if appropriate to the type
of work being performed. A Letter of Intent (LOI) does not replace a binding contract between a prime contractor
and a subcontractor.
2-9A Construction MBE/WBE Compliance Plan Packet
4
REV. APRIL 2020

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