Spring Valley Park - Pickleball Fence Replacement

Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
www.kalamazoocity.org
REQUEST FOR QUOTE
THIS IS NOT AN ORDER
PROJECT NAME: Spring Valley Park - Pickleball Fence Replacement
QUOTE REFERENCE NO: 98815-012.0
DEPARTMENT CONTACT: Ashton Anthony, Deputy Director, Parks & Recreation
anthonya@kalamazoocity.org
DEPT: Parks & Recreation ISSUE DATE: April 7, 2026
QUOTE RETURN DATE: April 28, 2026 by end of business day (4:30 p.m. Local Time ET)
SUBMITTAL INSTRUCTIONS: Return on or before date above. Mark envelope - Quotation -
Spring Valley Park - Pickleball Fence Replacement and due date. This quote may also be
emailed to cokpurchasing@kalamazoocity.org.
STATEMENT OF NO QUOTE
If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be
assumed that you can no longer supply this commodity/service, and your name will be removed from
this bid list.
_____ Specifications are unclear (explain below).
_____ We are unable to meet specifications.
_____ Our schedule would not permit us to perform.
_____ We do not offer this product or service.
_____ Remove us from your bidders list for this commodity or service.
REMARKS: ___________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address) (City) (State) (Zip)
PHONE: _________________________________ EMAIL: ______________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 2
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
SUBMITTAL INSTRUCTIONS FOR QUOTES
1. EXAMINATION OF QUOTE DOCUMENT-Before submitting a quote, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the quote the sum to cover the cost of all items included on
the quote form.
2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Request for Quote form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The quote shall be legally signed and the complete address of the bidder given thereon.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Quote and attachments must be requested in writing, and with
sufficient time allowed for a reply to reach all prospective bidders before the submission of their
quote. Any information given to prospective bidders concerning the quote will be furnished to all
prospective bidders as an amendment or addendum. Receipt of amendments or addenda by a bidder
must be acknowledged in the quote by attachment, or by letter or received on or before the due date.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating quotes for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of the
quote.
5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn by a bidder or authorized representative
by written request, but only if the withdrawal is made prior to the close of the business day set for
receipt of quotes. Quotes may not be withdrawn for at least ninety (90) days after due date.
6. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
7. INFORMAL COMPETITION-The City reserves the right to accept or reject any or all quotes and
waive informalities and minor irregularities in the quotes received. The City will consider all quotes
and make the purchasing decision most advantageous to the City and its interests.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 3
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
QUOTE FORM
The undersigned having become thoroughly familiar with all of the bid/contract documents incorporated
herein, the project site and the location conditions affecting the work, hereby proposes to perform everything
required to be performed in strict conformity with the requirements of these documents, and to provide and
furnish all the equipment, labor and materials necessary to complete in a professional manner the Central
Pump Station Office HVAC System described in the specifications as set forth herein for the price as stated
below.
Spring Valley Park - Pickleball Fence Replacement
Description Amt Unit Unit Price Extended Cost
Materials, labor, and supervision to install 8' high 192 Linear
black 2" mesh, 8 gauge, 2b chain link fence with top FT
and bottom rails
Materials, labor, and supervision to install 4' high 532 Linear
black 2" mesh, 8 gauge, 2b chain link fence with top FT
and bottom rails
4' Walk gates with latch 4 EA
TOTAL AMOUNT
Work shall start within 10 working days after receipt of notification by Contractor of Notice to Proceed, or
upon mutually agreed upon timeline between contractor and project manager. Installation must be completed
by July 24, 2026. The City encourages the use of local labor in fulfilling the requirements of this contract.
If your quotation is not returned and completed on this form, it may be rejected.
Bidder shall provide all of the information as requested herein with their quote. Failure to do so and/or
failure to provide post-bid requested information may be cause for rejecting the quote as non-
responsive.
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No: _________ __________ __________ __________ __________
Dated: _________ __________ __________ __________ __________
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does
not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being
considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further
certify that I have read and agree to be bound by the provisions of the City's Non-Discrimination Clause
found in Appendix A as updated by City Ordinance 1856.
Signed: ________________________________________ Name: _________________________________
Title:_______________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 4
Central Pump Station Office HVAC System Bid Reference No: 92567-007.0
REFERENCE QUESTIONNAIRE
Please answer the following questions completely.
1. Firm name: ___________________________________________________________________
2. Established: Year ________ Number of Employees: _________
3. Type of organization:
a. Individual: __________ b. Partnership: __________
c. Corporation: __________ d. Other: __________
4. Former firm name(s) if any, and year(s) in business:
_______________________________________________________________________________
_______________________________________________________________________________
5. Include at least 3 references of contracts for similar work performed over the last five (5) years.
Include: owner, contact person and phone number and description of work performed.
5.1 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
5.2 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
5.3 Company Name: ___________________________________________________________
Address: _________________________________________________________________
Phone: ___________________________________________________________________
Contact: __________________________________________________________________
Type of work or contract: ____________________________________________________
I hereby certify that all of the information provided is true and answered to the best of my ability.
Signed: ___________________________________ Name: _______________________________
(type or print)
Title: _____________________________________ Date: ______________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 5
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
CITY OF KALAMAZOO
LOCAL PREFERENCE POLICY AND CERTIFICATION
The lowest responsive Kalamazoo County bidder whose bid is not low but falls within 2% of the lowest responsive bid is
afforded the opportunity to become the successful bidder if it agrees to reduce its bid to match the lowest responsive bid. The
City of Kalamazoo is the sole determiner whether a bidder is responsible, qualifies as a Kalamazoo County bidder, and if its
bid is responsive to the City's specifications, terms and conditions.
If the lowest Kalamazoo County bidder chooses not to match the lowest bid, the next lowest responsive Kalamazoo County
bidder whose bid falls within 2% of the lowest bid is given the opportunity to match the lowest responsive bid.
To qualify as a Kalamazoo County bidder, the bidder must meet both the following criteria:
1. Have a physical presence in Kalamazoo County by maintaining a permanent office, factory or other facility in
Kalamazoo County with employees working in Kalamazoo County.
2. Have paid real or personal property taxes related to said business to the City of Kalamazoo, County of Kalamazoo or
other municipal corporation within Kalamazoo County in the previous tax year, except that a non-profit entity need
not meet this requirement.
This local preference policy applies only to purchases for materials, supplies, capital outlay, and services for maintenance,
repair or operation of City facilities that are over $25,000. If more than 50% of the contract is sub-contracted to firms located
outside of Kalamazoo County that bid does not qualify for the local preference policy outlined above. The local preference
policy will not apply if prohibited by law. The Purchasing Agent has the authority to finally determine if the bidder qualifies
as a Kalamazoo County bidder as set forth herein. The Purchasing Agent may take into account the permanency of the
business in Kalamazoo, and whether the business appears to be claiming to be a Kalamazoo County business solely or
primarily to qualify as a Kalamazoo County business under this Resolution, and any other material factors.
CERTIFICATION
If you qualify as a Kalamazoo County bidder and wish to be considered for the local preference provisions as provided above,
please certify that fact by providing the information requested below and attesting to its accuracy.
Firm Name:
Street Address of Business:
City, State, and Zip Code:
Number of employees working in Kalamazoo County:
Name the city or township to which business real and/or personal property taxes are paid or provide non-profit status:
The above information is accurate:
Signature: ________________________________________ Date: ____________________________
Title: ____________________________________________
Revised April 2008

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 6
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST
As part of the City's commitment to reducing unacceptable poverty, encouraging rehabilitation,
reducing recidivism and strengthening families in Kalamazoo, the City has updated its Purchasing Policy
to ensure that firms with whom the City does business share in this commitment by utilizing hiring
practices that do not unfairly deny people with arrest and conviction records gainful employment.
(Important: This requirement also extends to any subcontractors the bidder intends to use to fulfill the
contract for goods or services being sought from the City.)
Part I: Proof that the bidder does not inquire about an individual's past arrest or criminal
history on the bidders employment application form
Attach a copy of the current application for employment being used by the bidder
Part II: Certification that the bidder does not use an individual's past arrest or criminal history
to unlawfully discriminate against them by checking one or more of the following:
That pursuant to federal or state law bidder is precluded from hiring persons with certain criminal
records from holding particular positions or engaging in certain occupations by providing a cite to
the applicable statute or regulation; if checking this box, provide a citation to the applicable statute
or rule upon which the bidder is relying:________________________
That bidder conducts criminal history background checks only as necessary, and only after making
a conditional offer of employment; that any withdrawal of an offer of employment to an individual
because of a past criminal history is job-related and consistent with business necessity after the
individual has been provided an individualized assessment opportunity to review and challenge or
supplement the history of past criminal conduct being relied upon by the bidder;
That the use by bidder of criminal history background checks complies with the U.S. Equal
Employment Opportunity Commission's Enforcement Guidance on the Consideration of Arrest and
Conviction Records in Employment Decisions and that the bidder has not had a determination
rendered against it in the past 7 years that it discriminated against a person through the use of an
individual's arrest or criminal history.
I CERTIFY THAT THE ABOVE STATEMENTS ARE TRUE.
______________ _____________________________
Date Signature
_____________________________
Printed Name
_____________________________
November 2017 Position

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 7
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
I hereby state that all the information I have provided is true, accurate and complete. I hereby state that I have the
authority to submit this bid which will become a binding contract if accepted by the City of Kalamazoo. I hereby
state that I have not communicated with nor otherwise colluded with any other bidder, nor have I made any
agreement with nor offered/accepted anything of value to/from an official or employee of the City of Kalamazoo
that would tend to destroy or hinder free competition.
The firm's identification information provided will be used by the City for purchase orders, payment and other
contractual purposes. If the contractual relationship is with, or the payment made to, another firm please provide a
complete explanation on your letterhead and attach to your bid. Please provide for accounts payable purposes:
Tax Identification Number (Federal ID): ___________________________________
Remittance Address:__________________________________________________________________
Financial Contact Name: Financial Contact Phone Number:
Financial Contact Email Address:
I hereby state that I have read, understand, and agree to be bound by all terms and conditions of this bid document.
SIGNED: __________________________________ NAME: ______________________________
(Type or Print)
TITLE: ___________________________________ DATE: _______________________________
FIRM NAME: _________________________________________________________________________
(If any)
ADDRESS: ___________________________________________________________________________
(Street address) (City) (State) (Zip)
PHONE: _____________________________ EMAIL ADDRESS: _____________________________
FOR CITY USE ONLY - DO NOT WRITE BELOW

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 8
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
SPECIFICATIONS
1. SCOPE OF WORK
The pickleball fence replacement project is located at Spring Valley Park (2606 Mt. Olivet Road,
Kalamazoo, MI 49004). This project consists of providing materials, labor and supervision to install fencing
within and around the new pickleball court asphalt slab as outlined within Section II Bid and Award. All
new fencing and materials should meet or exceed standards itemized within Section II Bid and Award.
2. QUALITY ASSURANCE
The fencing system must be installed by a qualified firm that is approved, authorized, and licensed to install
the product.
3. WARRANTY
Contractor should provide manufacturer warranty information, as well as contractor specific warranty
information as part of this bid.
4. PRE-CONSTRUCTION MEETING
The awarded contractor and the City's project representative will hold a pre-construction meeting prior to
the beginning of the project.
5. SAFETY
5.1 The contractor and/or subs are responsible to follow all State and Federal safety regulations and
guidelines as they pertain to contractors performing this type of work.
5.2 Parking and other on-site requirements will be discussed with the awarded contractor at the pre-
construction meeting. The site has parking available for the contractor to use throughout the project.
6. QUESTIONS
Bidders shall address questions regarding the specifications to Ashton Anthony, Deputy Director, Parks &
Recreation at anthonya@kalamazoocity.org. (This does not relieve the requirements of Page 1, Item 3.)
Questions regarding terms, conditions and other related bid requirements may be addressed to Stephanie
Losey, Buyer at loseys@kalamazoocity.org.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 9
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
CITY OF KALAMAZOO
INDEMNITY AND INSURANCE
Contractor, or any of their subcontractors, shall not commence work under this contract until they have obtained the
insurance required under this paragraph, and shall keep such insurance in force during the entire life of this contract.
All coverage shall be with insurance companies licensed and admitted to do business in the State of Michigan and
acceptable to the City of Kalamazoo within ten (10) days of the Notice of Award. The requirements below should
not be interpreted to limit the liability of the Contractor. All deductibles and SIR's are the responsibility of the
Contractor.
The Contractor shall procure and maintain the following insurance coverage:
Workers' Compensation Insurance including Employers' Liability Coverage, in accordance with all applicable
statutes of the State of Michigan.
Commercial General Liability Insurance on an "Occurrence Basis" with limits of liability not less than $1,000,000
per occurrence and aggregate. Coverage shall include the following extensions: (A) Contractual Liability; (B)
Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability
Extensions or equivalent, if not already included and (E) XCU coverage if the nature of the contract requires XC or
U work.
Automobile Liability in accordance with all applicable statutes of the State of Michigan, with limits of liability not
less than $1,000,000 per occurrence, combined single limit for Bodily Injury, and Property Damage. Coverage shall
include all owned vehicles, all non-owned vehicles, and all hired vehicles.
Additional Insured: Commercial General Liability and Automobile Liability, as described above, shall include an
endorsement stating that the following shall be Additional Insureds: The City of Kalamazoo, all elected and
appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members,
including employees and volunteers thereof. It is understood and agreed that by naming the City of Kalamazoo as
additional insured, coverage afforded is considered to be primary and any other insurance the City of Kalamazoo
may have in effect shall be considered secondary and/or excess.
To the fullest extent permitted by law the Contractor agrees to defend, pay on behalf of, indemnify, and hold
harmless the City of Kalamazoo, its elected and appointed officials, employees, agents and volunteers, and others
working on behalf of the City of Kalamazoo against any and all claims, demands, suits, or loss, including all costs
connected therewith, and for any damages which may be asserted, claimed, or recovered against or from the City of
Kalamazoo, by reason of personal injury, including bodily injury or death and/or property damage, including loss of
use thereof, which arises out of, or is in any way connected or associated with this contract.
Cancellation Notice: All policies, as described above, shall include an endorsement stating that it is understood and
agreed that thirty (30) days, or ten (10) days for non-payment of premium, Advance Written Notice of Cancellation,
Non-Renewal, Reduction, and/or Material Change shall be sent to: City of Kalamazoo, Purchasing Division, 241
W. South Street, Kalamazoo, MI 49007.
Proof of Insurance Coverage: The Contractor shall provide the City of Kalamazoo at the time that the contracts are
returned by him/her for execution, or within 10 days of Notice of Award, whichever is earlier, a Certificate of
Insurance as well as the required endorsements. In lieu of required endorsements, if applicable, a copy of the policy
sections where coverage is provided for additional insured and cancellation notice would be acceptable. Copies or
certified copies of all policies mentioned above shall be furnished, if so requested.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS Page 10
Spring Valley Park - Pickleball Fence Replacement Bid Reference No: 98815-012.0
INDEMNITY AND INSURANCE
Continued
If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates
and/or policies to City of Kalamazoo at least ten (10) days prior to the expiration date.
Scope of Coverage: The above requirements and conditions shall not be interpreted to limit the liability of the
Contractor under this Contract, but shall be interpreted to provide the greatest benefit to the City and its officers and
employees. The above listed coverages shall protect the Contractor, its employees, agents, representatives and
subcontractors against claims arising out of the work performed. It shall be the Contractor's responsibility to provide
similar insurance for each subcontractor or to provide evidence that each subcontractor carries such insurance in like
amount prior to the time such subcontractor proceeds to perform under the contract.