106 Spring Street Roof Replacement

Agency:	City Of Seaford
State:	Delaware
Type of Government:	State & Local
NAICS Category:	238160 - Roofing Contractors
Posted Date:	Feb 12, 2024
Due Date:	Mar 27, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Bid Notice

Sealed bids will be received by the City Manager of the City of Seaford, 414 High

Street, Seaford, DE 19973, until 2:00 p.m., prevailing time on Wednesday, March 27,

2024, for “106 Spring Street Roof Replacement Project” All bids will be opened in

the Council Chambers and read aloud at this time. The City Manager and staff will

then evaluate them for compliance.

The bids may be presented to the Mayor and Council at their regular meeting on April

9, 2024, at 7:00 p.m., in the City Hall Council Chambers 414 High Street. They may

be awarded at this time. The Mayor and Council reserve the right to reject any and

all bids.

Bids must be submitted in a sealed envelope, addressed ATTN: Charles Anderson,

City Manager, City of Seaford, P.O. Box 1100, Seaford, DE 19973. The outside of the

envelope must be marked “106 Spring Street Roof Replacement Project” and the

bidder’s name shall be shown thereon. All proposals must be made on the bid form

provided in the specifications. All proposals must conform to the bid documents.

Any exceptions will be evaluated for suitability and acceptance is at the sole

discretion of the owner.

The successful bidder shall also secure and maintain, at its own expense, during the

contract term, the types and limits of insurance outlined in the contract documents.

Complete specifications and contract documents will be available at the City of

Seaford, 414 High Street, Seaford, Delaware 19973. Copies may be obtained by

calling Ashley Blalock, Municipal Clerk at (302) 629-9173

No bids may be withdrawn after the scheduled time from the receipt of bids for a

period of thirty days. The City of Seaford reserves the right to reject any and all bids

and to waive any or all informalities in any bid or bids.

City of Seaford

Charles Anderson

City Manager

INFORMATION FOR BIDDERS

BIDS will be received by the City of Seaford (herein called the “Owner”) at the office

of the City Manager, City Hall, 414 High Street, Seaford, Delaware until 2:00 p.m.,

prevailing time, on Wednesday, March 27, 2024, and then at said location publicly

opened and read aloud.

BIDDERS are advised that the bid is for all materials, equipment, manpower and

services, required to remove and replace the roofs on City owned buildings described

in this specification.

Each BID must be submitted in a sealed envelope, addressed to the City Manager,

City of Seaford, City Hall, 414 High Street, P.O. Box 1100, Seaford, DE 19973. Each

sealed envelope containing a bid must be plainly marked on the outside as Attn: City

Manager “106 Spring Street Roof Replacement Project” and the envelope should

bear on the outside the name of the BIDDER and their address. If forwarded by mail,

the sealed envelope containing the BID must be enclosed in another envelope

addressed to the OWNER. Any BID received after that time and date specified shall

not be considered.

All BIDS must be made on the required BID proposal form. All blank spaces for BID

prices must be filled in, in ink, or type written, and the BID form must be fully

completed and executed when submitted. One copy of the BID form is required.

BIDS and/or alternate bids submitted by FAX will not be accepted.

The OWNER may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of the

BIDS or authorized postponement thereof. No BIDDER may withdraw a BID within

thirty (30) days after the actual date of the opening thereof.

A pre-bid meeting will be held Wednesday March 13, 2024, at 106 Spring Street,

Seaford, DE. The pre-bid meeting will be held at 10:30 a.m. The intent of the

meeting will be to give potential bidders the opportunity to ask questions or gain

additional clarification regarding the bid documents and scope of intended work.

BIDDERS must satisfy themselves of the accuracy of the required work in the BID

documents by a review of the CONTRACT DOCUMENTS. After BIDS have been

submitted, the BIDDER shall not assert that there was a misunderstanding

concerning the location, use of property or conditions outlined in the CONTRACT

DOCUMENTS.

Information obtained from an officer, agent or employee of the OWNER or any other

person shall not affect the risks or obligations assumed by the CONTRACTOR or

relieve them from fulfilling any of the conditions of the contract.

The OWNER may make such investigation as they deem necessary to determine the

ability of the BIDDER to provide the necessary materials and/or labor and equipment

to carry out the work and the BIDDER shall furnish to the OWNER all such information

for this purpose as the OWNER may request. The OWNER reserves the right to reject

any BID if the evidence submitted by, or investigations of, such BIDDER fails to satisfy

the OWNER that such BIDDER is properly qualified to carry out the obligations of the

Agreement. A conditional or qualified BID will not be accepted.

An award may be made to the lowest, responsible BIDDER. The Mayor and Council

reserve the right to reject any and all bids. The bids may be presented to the Mayor

and Council at their Regular Meeting on April 9, 2024, at 7:00 p.m., in City Hall

Council Chambers, 414 High Street, Seaford, DE.

All applicable laws, ordinances and the rules and regulations of all authorities having

jurisdiction over the WORK shall apply to the contract throughout.

Each BIDDER is responsible for reading and being thoroughly familiar with the

CONTRACT DOCUMENTS. The failure of the BIDDER to do any of the foregoing shall

in no way relieve any BIDDER from any obligation respective to their BID.

-END OF INFORMATION FOR BIDDERS DOCUMENT-

Detailed Specifications

Sealed bids are being accepted for the removal and replacement of the existing

asphaltic shingle roof (including all underlayment and flashing) on the City owned

buildings located at 106 Spring Street, Seaford, DE 19973.

The prices bid shall include furnishing all equipment, labor and materials necessary

to remove the existing asphaltic roofing shingles as described in this specification

and to provide a new functionally complete asphalt roofing system to include all

flashing, underlayment, ridge venting, and other appurtenances as detailed in the

specifications.

General Requirements – The Contractor shall provide all temporary utilites for the

project. The owner will provide the necessary City and County building permits to the

contractor at no charge. All costs associated with additional permits and licenses will

be the contractor’s responsibility.

General Scope of Work:

1. The Contractor shall remove existing shingles and properly dispose of all

removed debris at a DSWA approved facility. He shall also completely clean the job

sites to a “before construction” or better condition at the completion of these

installations.

2. The roof sheathing will be inspected for damage. If portions are in need of

replacement the contractor shall notify the City and receive approval for replacement

prior to removal. The contractor shall include in his base bid 100 square feet of

replacement sheathing. The sheathing shall be 5/8” OSB plywood (or approved

equal) fully edge and field nailed. If, as a result of the inspection additional

sheathing replacement is necessary and approved by the City the contractor shall be

paid for the area replaced in accordance with the per square foot price submitted by

the contractor on the bid sheet.

3. Install new 15# felt over roof sheathing as shingle underlayment.

4. Install new aluminum factory painted drip edging, step flashing, counter

flashing, pipe flashing, or other penetration flashing, (whether listed or not) to provide

a complete watertight roofing system in accordance with the manufacture’s

specifications. The color of any flashing to be chosen by the owner from the

manufacturer’s standard color section options within the prices bid.

5. Provide and install new 30-year asphalt architectural shingles (with vented

ridge cap) applied to all building roof surfaces. Shingle color to be chosen by the

owner from the manufacturer’s standard color section options within the prices bid.

Upon completion of the project and prior to final payment by the City the contractor

shall provide the City a copy of the manufacture’s 30-year warranty for the asphalt

roof system installed at the specific location.

The contractor will be required to schedule and execute his work to not disrupt the

building’s tenant (Brimming Horn Meadery). The building shall remain open and

operational during all contractors’ operations. The contractor will be required to

confine his storage of materials and workman’s vehicles to the rear of the property.

The successful bidder must also provide an insurance certificate prior to the

commencement of work. Comprehensive Liability, Bodily Injury and Property Damage,

and Workmen’s Compensation will be required in the amounts listed herein. The

contractor shall secure and maintain at his own expense, during the contract term a

commercial general liability insurance which insures against claims for bodily injury,

property damage, personal injury and advertising injury arising out of or in connection

with, any operations or work under this contract whether such operations are by the

contractor, its employees, or subcontractors or their employees. The policy shall

provide minimum limits of liability as follows:

$1,000,000.00 combined single limit – each occurrence

$1,000,000.00 combined single limit – general aggregate

$1,000,000.00 Combined single limit – products/completed operations

aggregate.

$1,000,000.00 Business auto liability – combined single limit.

$500,000.00 Workers compensation – each accident,

each employee

$2,000,000.00 Umbrella excess liability insurance.

All insurance shall name the owner; it’s appointed and elected officials, officers,

servants, agents and employees as insured. The commercial general liability policy

shall afford coverage for the explosion, collapse and underground hazards,

contractual liability and liability arising from independent contractors. Products and

completed operations insurance shall be maintained for two years after completion

of the project. The contractor shall submit proposed insurance instruments to the

City Manager prior to execution for approval.

106 Spring Street Roof Replacement

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