2024 SPRAY PATCHING

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Dec 4, 2023
Due Date:	Jan 18, 2024
Solicitation No:	Reference number: 91384-007.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

2024 SPRAY PATCHING

Closing date January 18, 2024, 03:00 PM

Reference number 91384-007.0
Status Open
Summary It is the intent of these plans and specifications to provide for a general contractor who shall provide all labor, materials, tools and equipment necessary to perform in a professional manner for the 2024 SPRAY PATCHING as described in the specifications and bid document.

91384-007.0 Bid document (PDF, 1MB)

91384-007.0 distribution list (PDF, 55KB)

91384-007.0 MMUTCD Applications (PDF, 319KB)

91384-007.0 Special Provision (PDF, 78KB)

SCOPE OF WORK

The scope of work for this project shall consist of spray patching deteriorated sections of the roadway along various streets within the City of Kalamazoo in accordance with the specifications and documents in this contract. The work shall consist of repairing transverse and longitudinal cracks greater than 1.25”, alligator cracks, spalled pavement or potholes that are not suitable to be repaired by crack sealing or at the direction of the Engineer. The areas to be patched should be properly prepared and cleaned prior to patch material being placed. After patch material is placed contractor shall notify the Engineer of completed street sections.

All necessary traffic control, labor, materials, tools, equipment, and other items incidental to the work being performed shall be included in the Contractor’s unit price for this contract. Such items will not be bid or paid for separately but shall be included in the overall unit price. MMUTCD Typical Application 17 and Typical Application 35 shall be the typical traffic control setups during spray patching operations. See appendices for TA-17 and TA-35.

The bidder shall furnish all labor, supervision, supplies, tools, equipment, and other means necessary or proper for performing and completing the work. The bidder shall be responsible for the cleaning up of the job site and shall repair or restore all structures and property that may be damaged or disturbed during performance of the work to the satisfaction of the Public Services Department for the City of Kalamazoo. Drainage structure covers shall be salvaged and reused if in usable condition; otherwise, they shall be replaced. Where needed, all traffic control used for such operations as defined by the MMUTCD will be the responsibility of the bidder.

The bidder shall have all work completed by September 1, 2024.

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

www.kalamazoocity.org

purchasing@kalamazoocity.org

INVITATION FOR BIDS (IFB)

The City of Kalamazoo, Michigan is soliciting sealed bids for:

Project Name: 2024 SPRAY PATCHING

Bid Reference #: 91384-007.0

IFB ISSUE DATE: 12.4.2023

BID DUE/OPENING DATE: 01.18.2024 @ 3:00PM

Facsimile Bids Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail To:

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Questions for this IFB should be directed to:

Department Contact: George Waring, Public

Works Senior Civil Engineer at

waringg@kalamazoocity.org or (269)337-8611

Include on the Envelope the Project Name and Bid Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for

submitting bids are contained herein. This Invitation for Bids with all pages, documents and attachments

contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly

executed bid shall constitute the contract between the City and the successful bidder when approved and

accepted on behalf of the City by an authorized official or agent of the City. Please review the bid document

as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.

All bidders shall complete and return the Bid and Award page(s) and submit all information requested

herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly

identified and sealed envelope to the Purchasing Division at the above address. BIDS MUST BE

RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED. The City

reserves the right to postpone the bid opening for its own convenience.

City of Kalamazoo – Invitation for Bids

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2024 SPRAY PATCHING

Bid Reference #: 91384-007.0

TABLE OF CONTENTS

Table of Contents

STATEMENT OF NO BID ...........................................................................................................................5

SECTION I INSTRUCTIONS FOR BIDDERS............................................................................................6

1. EXAMINATION OF BID DOCUMENT...........................................................................................6

2. PREPARATION OF BID ...................................................................................................................6

3. EXPLANATION TO BIDDERS ........................................................................................................6

4. CASH DISCOUNTS...........................................................................................................................6

5. WITHDRAWAL OF BIDS ................................................................................................................6

6. ALTERNATE BIDS ...........................................................................................................................6

7. LATE BIDS ........................................................................................................................................7

8. UNIT PRICES.....................................................................................................................................7

9. BID SUBMITTAL ..............................................................................................................................7

10. BID TABULATIONS .....................................................................................................................7

SECTION II BID AND AWARD .................................................................................................................9

CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST.........................................................11

CITY OF KALAMAZOO LOCAL PREFERENCE POLICY AND CERTIFICATION...........................12

SUB-CONTRACTING INFORMATION ...................................................................................................14

REFERENCE QUESTIONNAIRE..............................................................................................................15

SECTION III CITY OF KALAMAZOO INDEMNITY AND INSURANCE ...........................................17

SECTION IV SPECIAL REQUIREMENTS...............................................................................................19

1. BID BOND/GUARANTEE ..............................................................................................................19

2. WAIVERS OF LIEN ........................................................................................................................19

3. SUBCONTRACTORS......................................................................................................................20

4. PREVAILING WAGES ...................................................................................................................20

SECTION V SPECIAL CONDITIONS ......................................................................................................21

1. INTENT ............................................................................................................................................21

2. SCOPE OF WORK ...........................................................................................................................21

3. UNIT PRICING ................................................................................................................................21

4. TEMPORARY UTILITIES ..............................................................................................................21

5. PROGRESS SCHEDULE.................................................................................................................21

6. LIQUIDATED DAMAGES .............................................................................................................22

7. MAINTAINING TRAFFIC ..............................................................................................................22

8. COORDINATING ............................................................................................................................24

9. WORK HOURS ................................................................................................................................24

SECTION VI GENERAL CONDITIONS...................................................................................................25

City of Kalamazoo – Invitation for Bids

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2024 SPRAY PATCHING

Bid Reference #: 91384-007.0

1. PROJECT MANAGER’S STATUS .................................................................................................25

2. CONSTRUCTION SCHEDULE AND COORDINATION.............................................................25

3. PROTECTION OF WORK ..............................................................................................................25

4. PROTECTION OF PROPERTY ......................................................................................................26

5. REMOVAL OF RUBBISH ..............................................................................................................26

6. BRICK SIDEWALK OR PAVEMENT REMOVAL ......................................................................26

7. REMOVAL OF PERMANENT TRAFFIC SIGNS AND POSTS...................................................26

8. PERMANENT TRAFFIC SIGN STAKING ....................................................................................26

9. LAWN SPRINKLER SYSTEMS .....................................................................................................26

10. SALVAGING DRAINAGE STRUCTURE COVERS.................................................................26

11. REMOVING AND REPLACING CURB AND GUTTER ..........................................................27

12. DRAINAGE INLET COVERS (K COVERS) .............................................................................27

13. FLY ASH USE IN CONCRETE ITEMS......................................................................................27

14. EXISTING WATER MAINS........................................................................................................27

15. GRADE INTERSECTIONS .........................................................................................................27

16. UNDERGROUND UTILITIES ....................................................................................................27

17. ADJUSTING MONUMNET BOXES ..........................................................................................27

18. PAVEMENT REMOVAL QUANTITIES....................................................................................27

19. COLD MILLING ..........................................................................................................................27

20. SITE SECURITY ..........................................................................................................................28

21. SITE ACCESS ..............................................................................................................................28

22. MATERIALS INSPECTION AND RESPONSIBILITY .............................................................28

23. GUARANTEE...............................................................................................................................28

24. SAFETY ........................................................................................................................................28

25. SPECIFICATIONS FOR CONSTRUCTION...............................................................................28

26. QUANTITIES ...............................................................................................................................28

27. PRICE............................................................................................................................................28

28. BASIS FOR PAYMENT...............................................................................................................29

29. PAY ESTIMATES ........................................................................................................................29

30. PAYMENT TO CONTRACTOR .................................................................................................29

31. INSPECTION OF WORK ............................................................................................................29

32. INSPECTION OF SITE ................................................................................................................29

33. LAYING OUT OF WORK ...........................................................................................................30

34. SUPERVISION .............................................................................................................................30

35. TARDINESS .................................................................................................................................30

36. ADDITIONS .................................................................................................................................30

37. INSPECTION AND TESTING ....................................................................................................30

City of Kalamazoo – Invitation for Bids

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2024 SPRAY PATCHING

Bid Reference #: 91384-007.0

38. QUESTIONS.................................................................................................................................30

SECTION VII TERMS AND CONDITIONS.............................................................................................31

1. AWARD OF CONTRACT ...............................................................................................................31

2. COMPLETE CONTRACT ...............................................................................................................31

3. SUBCONTRACTORS – NON-ASSIGNMENT..............................................................................31

4. TAXES..............................................................................................................................................31

5. INVOICING......................................................................................................................................32

6. PAYMENTS .....................................................................................................................................32

7. CHANGES AND/OR CONTRACT MODIFICATIONS ................................................................32

8. LAWS, ORDINANCES, AND REGULATIONS ............................................................................32

9. RIGHT TO AUDIT...........................................................................................................................33

10. HOLD HARMLESS......................................................................................................................33

11. DEFAULT.....................................................................................................................................33

12. TERMINATION OF CONTRACT...............................................................................................34

13. INDEPENDENT CONTRACTOR ...............................................................................................34

14. PROJECT SUPERVISOR.............................................................................................................34

15. MEETINGS...................................................................................................................................34

16. INSPECTION OF WORKSITE ....................................................................................................35

17. CONTRACT PERIOD, EXTENSIONS, CANCELLATION ......................................................35

APPENDIX A NON-DISCRIMINATION CLAUSE FOR ALL CITY OF KALAMAZOO CONTRACTS

...................................................................................................................................................................... 36

APPENDIX B PREVAILING WAGES ......................................................................................................38

APPENDIX C ADDITIONAL INFORMATION .......................................................................................41

APPENDIX D SPECIAL PROVISIONS ....................................................................................................42

City of Kalamazoo – Invitation for Bids

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2024 SPRAY PATCHING

Bid Reference #: 91384-007.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this

form immediately. Your response will assist us in evaluating all responses for this important project and

to improve our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its bidders list file up-to-date. If, for any

reason you cannot supply the commodity/service noted in this bid solicitation, this form must be completed

and returned to remain on the particular bid list for future projects of this type.

If you do not respond to this inquiry within the time set for the bid opening date and time noted, we

will assume that you can no longer supply this commodity/service, and your name will be removed

from this bid list.

_____

Specifications too "tight", i.e. geared toward one brand/ manufacturer only (explain below).

Specifications are unclear (explain below).

We are unable to meet specifications.

Insufficient time to respond to the Invitation for Bid.

Our schedule would not permit us to perform.

We are unable to meet bond requirements.

We are unable to meet insurance requirements.

We do not offer this product or service.

Remove us from your bidders list for this commodity or service.

Other (specify below).

REMARKS: _________________________________________________________________________

_____________________________________________________________________________________

SIGNED: _________________________________ NAME: __________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS: __________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _________________________________ FAX: ____________________________________

EMAIL: ____________________________________________________________________________

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2024 SPRAY PATCHING

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