2026 Spray Patch Emulsion

840 S. Telegraph Road * Monroe, Michigan 48161 * Phone: (734) 240-5102 * Fax: (734) 240-5101
PROPOSAL
FOR
2026 SPRAY PATCH EMULSION
BID OPENING:
Thursday, March 26, 2026 at 10:00 a.m.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE
James S. Jacobs, Chairman
Dan Minton, Vice Chairman
Jack Thayer, PE, Member
William Kipf, Member
David Kubiske, Member

MONROE COUNTY ROAD COMMISSION
INVITATION TO BID
Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until
10:00 a.m. local time on Thursday, March 26, 2026 at their office located at 840 South Telegraph Road,
Monroe, Michigan, 48161 for the following:
* 2026 Overband Crack Fill
* 2026 Spray Patch Emulsions
* 2026 HMA Mixtures
Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be
downloaded from the Road Commission's website at https://www.mcrc-mi.org/Bids.aspx.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION
PROPOSAL
2026 SPRAY PATCH EMULSION
TO: The Board of County Road Commissioners of the County of Monroe, Michigan
FOR: 2026 Spray Patch Emulsion
Ladies and Gentlemen:
The undersigned bidder hereby affirms that:
1. The proposal is in all respects fair and without any collusion or fraud.
2. The undersigned agrees to furnish materials at the unit prices stated on the attached bid forms.
Company:
Address:
City, State, ZIP:
Telephone:
By:
Title:
Date:
Page 1 of 5

INSTRUCTIONS TO BIDDERS
and
GENERAL CONDITIONS
The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated
as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions
to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the
Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the
Board of County Road Commissioners of the County of Monroe, hereinafter referred to as "Board," unless
otherwise specified.
OWNER
The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the
"Board."
BIDDER
The Bidder is one who submits a signed bid with the required documentation directly to the Board at the
time and place specified.
BID FORMS
Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be
submitted in its entirety (pages 1 through 5) with no modifications or changes except as authorized by an
addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be
legibly signed, giving the complete name and address of the Bidder.
All bids must be in a sealed envelope and clearly marked "Bid for 2026 Spray Patch Emulsion."
OPENING OF BIDS
Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.
local time on Thursday, March 26, 2026 at which time they will be publicly opened and read aloud.
ACCEPTANCE OF BIDS
The Board reserves the right to accept, reject and modify any or all bids, waive irregularities therein, and to
make the award in any manner deemed to be in the best interest of the Monroe County Road Commission.
TITLE VI ASSURANCE
The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, hereby notifies all bidders that it assures that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, color, national
origin, gender, age, or disability in consideration for an award.
PROHIBITION OF DISCRIMINATION
In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not
to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with
Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and
subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,
terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or
position. A breach of the above covenants shall be regarded as a material breach of this contract.
Page 2 of 5

TAXES
The Contractor shall include, and will be deemed to have included, in its base bid and contract price all
applicable sales and use taxes enacted into law as of the date the bid is submitted.
CONTRACT TERM
The term of the Contract shall be from March 31 2026 to March 31 2027.
EXTENSION OF CONTRACT
Upon mutual agreement of both parties, the Board may extend the length of the Contract for up to three
additional one-year terms. The pricing, terms, and conditions of the original contract will remain the same
for any subsequent one-year extensions. Requests for a contract extension must be made in writing to the
Purchasing Agent by February 1.
INDEMNIFICATION
The successful bidder(s) must hold harmless, indemnify, defend and represent the Board and its officers,
agents, and employees against any and all claims for bodily injury or property damage, or any other claim
arising out of performance of the work on this contract. The Contractor will not be responsible for claims
that result from the sole negligence or willful acts of said indemnitee.
SPECIFICATIONS
The materials shall conform to the Michigan Department of Transportation 2020 Standard Specifications
for Construction.
The successful bidder(s) shall supply the Monroe County Road Commission with Safety Data Sheets,
material test reports, and material certifications.
The delivered unit prices shall include the cost of delivery to any location in Monroe County and shall
remain firm until March 31, 2027. Minimum load sizes, free unloading times, and demurrage rates shall
be noted under Additional Remarks.
COMMUNICATIONS
Any questions regardin g this bid shall be directed to the person listed below:
Name: Chloe Fults
Phone: 734-240-5109
Email: CFults@mcrc-mi.org
Page 3 of 5

MONROE COUNTY ROAD COMMISSION
UNIT PRICE CONTRACT
2026 SPRAY PATCH EMULSION
TO: Board of County Road Commissioners of Monroe County, Michigan
The undersigned, having full knowledge of the proposal and specifications for 2026 Spray Patch
Emulsion including Bidders' Addenda and the conditions of these Contract Documents,
hereby agrees to furnish materials at the unit prices named below:
Company:
Plant Address:
Plant Phone #:
Spray Patch Emulsion (Delivered in Totes)
The spray patch emulsion shall be AMS Seal SP, APME, or approved equal. The delivered unit
price includes the spray patch emulsion, packaging in cardboard totes and/or bulk
delivery to Monroe County Road Commission facilities. Please indicate the spray patch emulsion
product(s) in the space provided.
Approximate Unit of Delivered
Material Description
2025 Usage Measure Unit Price
Spray Patch Emulsion, 4 or More Totes per order
11,900 Gal $
Bulk - Minimum 1,000 gallons per order
Spray Patch Emulsion Product(s):
Are there any objections or deviations? Yes No
If yes, please describe below:
Are the unit prices firm through March 31 2027? Yes No
If no, please provide the date the unit prices are firm through:
Page 4 of 5

Communications concerning this Bid shall be addressed to the Bidder's representative.
Name of Representative:
Address:
City, State, ZIP:
Telephone Number:
Fax Number:
E-Mail Address:
The terms used in this Bid, which are defined in subsection 101.03 of the Michigan Department of
Transportation 2020 Standard Specifications of the Construction, have the meanings assigned to them in
the Standard Specifications for Construction.
SUBMITTED on: , 2026
Page 5 of 5