Sports Insurance

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	INVITATION TO BID
            

Bid Number: 262701
Bid Title: Sports Insurance 
Bids will be accepted until July 23, 2026, at 12:00 P.M.  CST  
Bids Will Be Publicly Opened: July 23, 2026, at 2:00 P.M. CST
Bid Release Date: July 8, 2026

INSTRUCTION TO BIDDERS 
It is the bidders responsibility to read entire bid including contractors license requirements. 

INSTRUCTION TO BIDDERS

Bids will be accepted until July 23, at 12:00 p.m.  To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in an envelope or package clearly marked with Baton Rouge Community College, Bid title, Bid opening date and the Bid number and submitted in person to the following drop off location: The Mail Bag, 7515 Jefferson Highway #326, Baton Rouge, LA 70806. FAXED OR EMAILED BIDS WILL NOT BE ACCEPTED.

Baton Rouge Community College (BRCC) will open all timely submitted sealed bids at its office located at Magnolia Library Building, Dumas Room, 201 Community College Drive, Baton Rouge, LA 70806, on July 23, 2026, at 2:00 p.m., in response to this Invitation to Bid.  At 2:00 p.m., all Bids will be publicly opened and read aloud. 

All bid prices and information shall be typed or written in ink.  Any corrections, erasures, or other forms of alteration to prices should be initialed by the Bidder.

Payment will be made within thirty (30) days after receipt of invoice, delivery, and authorized inspection and acceptance, whichever occurs last.  Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. 

Bids submitted are subject to provisions of the laws of the State of Louisiana including, but not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the terms conditions, and specifications listed in this solicitation.

Bids shall be signed by a person authorized to bind the vendor in accordance with L.R.S. 39:1594. 
	       
By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to Bidders, terms, conditions, and specifications and further certifies that this Bid is made without collusion or fraud.

By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirements in Audit Requirements in Subpart F of the Office of Management and Budgets Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Formerly OMB Circular A-133).  A list of parties who have been suspended or debarred can be viewed at  HYPERLINK "http://www.sam.gov" www.sam.gov  HYPERLINK "http://WWW.EPLS.GOV"  .





Signature of Authorized Bidder:
(Shall be signed and dated) 


Company: 
(Typed or printed)


Name 
(Typed Or Printed)


Address: 



City, State, Zip Payment Terms: 
Telephone No.Email Address: 
Fax No.




























STANDARD TERMS AND CONDITIONS

Bid form.
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid package and properly signed.  Bids submitted in the following manner will not be accepted:

	A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
	B. Bid filled out in pencil;
	C. Bid not submitted on BRCCs standard Bid Package and Bid Form.
	D. Telegraphic or facsimile bids.

Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order to be considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to the physical location specified. BRCC is not responsible for any delays caused by the bidders chosen means of bid delivery.  BRCC is not responsible for late deliveries that make use of BRCCs interoffice mail service.  

Bid Opening.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate contract award will be given at the Bid opening or during the evaluation process.  Bids may be examined within 72 hours after Bid opening.  Information pertaining to completed files may be secured by visiting the BRCC Purchasing Department during normal working hours.  Unsuccessful bidders submitting a response to the solicitation will be provided with a copy of the tabulated results by providing a self-addressed stamped envelope with the original bid package.

Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding Saturdays, Sundays and legal holidays, for good cause as for patently obvious, unintentional, and substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material or services made directly in the compilation of the bide.

Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations and the specifications contained in the solicitation.  Objections to the specifications or bid conditions shall be filed in writing and received by the BRCC Purchasing Department at least five (5) days prior to the date of the bid opening.  

Contract Period
The contract is for a period of twelve (12) months beginning August 15, 2026, and ending August 14, 2027. Upon agreement of BRCC and the contractor, a term contract may be extended for two (2) additional twelve-month periods at the same prices, terms and conditions.  In such cases, the total contract cannot exceed thirty-six (36) months.

Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45 days.  Prices are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon, etc., as specified in the Invitation. If accepted, prices shall be firm for the contractual period.  

Bids other than Platform Delivery F.O.B. destination may be rejected.  Platform Delivery FOB Destination means the successful bidder shall deliver and unload purchased items to the dock of the designated point of receipt.  All cartage, drayage, packaging, handling, palletizing, etc. shall be included in the Bid price.  Include a packaging list that includes the purchase order number with each shipment.

Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.  

Taxes.
Vendor is responsible for including all applicable taxes in the Bid Price.  BRCC is exempt from all state and local sales and use taxes.

Award.
A purchase order or contract will be awarded to the Bidder who has provided a responsive and responsible Bid at the most favorable Bid Price as determined by the signed Bid Form.

BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all Bids and waive any informalities.  The purchase order or contract, faxed, mailed, or delivered to the successful bidder is the official authorization to render services.

Invoices.  
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201 Community College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to HYPERLINK "mailto:accountspayable@mybrcc.edu"accountspayable@mybrcc.edu.  The invoice shall refer to the delivery ticket number, delivery date, purchase order number, quantity, unit price, and delivery point.  A separate invoice for each order delivered and accepted shall be submitted by the contractor in duplicate.  Invoices shall show the amount of any cash discount and shall be submitted on the contractors own invoice form. Payment will be made on the basis of the unit price as listed in the purchase order/contract.  Such price and payment will constitute full compensation for furnishing and delivering the contract commodities or services.