Sporting Goods (Fall/Winter Sports)

Agency:	Morris County Cooperative Pricing Council
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	451110 - Sporting Goods Stores
Posted Date:	Feb 26, 2024
Due Date:	Apr 9, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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NOTICE TO BIDDERS

MORRIS COUNTY COOPERATIVE PRICING COUNCIL (6MOCCP)

NOTICE IS HEREBY GIVEN that separate sealed bids will be received by the Purchasing

Agent, Township of Randolph, on behalf of the Morris County Cooperative Pricing Council

(MCCPC), in the Municipal Courtroom, 502 Millbrook Avenue, Randolph, NJ, on Tuesday, April

09, 2024, at 10:00 a.m. (prevailing time) and at that time will be publicly opened and read for:

SPRING CONTRACTS:

#10:

Lumber, Insulation, Hardware, Paint and Paint Supplies

#13-A:

Fire Equipment Services

#13-B:

Fire Water Pumps on Motorized Fire Apparatus

#20-B:

Sporting Goods

#25:

Janitorial Supplies

#30:

Office Paper Supplies

#34

Tree Spraying

#35:

Light Bulbs

#40:

Personal Protection Items & Equipment for Emergency Personnel

#42:

Landscaping Materials & Supplies

#43

Propane Gas

#46:

Preventive Maintenance/Repair of Emergency Generators

#47:

Water Meters/Data Recorders & Radio Frequency Meter Interface Units

#50:

Fire Department Uniforms (Purchase)

#51

Deer Carcass Removal & Disposal

#52

Fire Alarms, Sprinklers, Standpipe Systems & Fire Pumps

Technical bid specifications ONLY are available for review on the MCCPC website

(www.mccpc.org). If after a review of the technical bid specifications bidders are

interested in the entire bid package, it may be picked up for no cost from the Township

Purchasing Office, Township of Randolph, 502 Millbrook Avenue, Randolph, NJ 07869

after leaving necessary contact information OR by sending an email to

luhl@randolphnj.org with all of the following REQUIRED information: (1) Contract #(s),

(2) Company Name, (3) Complete Company Address, (4) Company Phone #, (5) Company

Fax #, (6) Contact Person Name, (7) email address. Upon receipt of ALL required

information, the full bid package will be emailed. Only those bidders picking up

packages or contacting the MCCPC directly and providing the necessary information will

be provided with any addenda that are issued in accordance with N.J.S.A. 40A:11-23c.

Failure to acknowledge receipt of any addenda that may be issued may result in the

rejection of the bid.

Bids shall be submitted in a sealed envelope bearing the name and address of the bidder and

plainly marked to indicate the subject of the bid and addressed to the Purchasing Agent,

Purchasing Office, Township of Randolph, 502 Millbrook Avenue, Randolph, NJ 07869. Any

envelope that is received that is not properly marked causing it to be opened prior to the

bid will be invalidated. Bids may be received before the hour designated in this office if they

are mailed or hand-delivered in person. The Township will not be responsible for any bid that is

sent by mail or other form of carrier which is lost or which arrives after the bid deadline date and

time.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27 et seq.

Leila Uhl

MCCPC Coordinator

Township of Randolph

IDENTIFIER: 6MOCCP

INVITATION TO BID

Date: February 27, 2024

NOTICE is hereby given that separate sealed bids will be received by the Purchasing Agent, Township of

Randolph, on behalf of the Morris County Cooperative Pricing Council (MCCPC), in the Municipal Courtroom,

502 Millbrook Avenue, Randolph, New Jersey, on Tuesday, April 09, 2024, 10:00 a.m. (prevailing time) and

at that time will be publicly opened and read for:

Contract #20-B

Sporting Goods

Bids shall be submitted in a sealed envelope bearing the name and address of the bidder and plainly marked

to indicate the subject of the bid, and addressed to the Purchasing Agent, Township of Randolph, 502

Millbrook Avenue, Randolph, New Jersey 07869. Any envelope that is received that is not properly

marked causing it to be opened prior to the bid will be invalidated. Bids may be received before the hour

designated in this office if they are mailed or hand delivered in person. The Township of Randolph will not be

responsible for any bid that is sent by mail or other form of carrier which is lost or which arrives after the bid

date and time specified above.

All bids must be submitted on the Bid Proposal Form and must conform to the specifications, terms and

conditions for a fair and open contract, all of which are contained therein.

Bidders must review the bid specifications for any applicable bonding requirements. Where required, bids

must be accompanied by a certified check, bid bond or cashier’s check payable to the Township of Randolph

in the amount specified in the bid documents. Bids for contracts that require a Performance Bond must also

contain a Consent of Surety.

Bidders must have any and all required approvals, qualifications, certifications, and/or licenses necessary to

perform the services or provide the products as contained in the bid specifications.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

Other requirements as well as these described above are fully detailed in the bid documents.

By Order of the Township Council,

Leila Uhl

MCCPC Coordinator

Township of Randolph

MCCPC • 502 Millbrook Avenue, Randolph, NJ 07869-3799 • Tel: 973.989.7059 Fax: 973.989.7076 • http://www.mccpc.org

IDENTIFIER: 6MOCCP

CONTRACT #20-B: SPORTING GOODS

Contract Period: July 1, 2024 – June 30, 2025

BID SPECIFICATIONS

THE FOLLOWING ARE MINIMUM SPECIFICATIONS WHICH MUST BE MET OR EXCEEDED.

This is an Open-Ended contract, meaning all items are specified with an estimated quantity. THIS IS

NOT A REQUIREMENTS CONTRACT. There is no obligation to purchase that quantity during the

contract period, and the actual quantity purchased by members of the Morris County Cooperative

Pricing Council (MCCPC) may vary. Members of the MCCPC are not required to purchase exclusively

from the awarded vendor(s).

All quantities may be more or less than estimated. The successful vendor cannot establish a minimum

order requirement. However, the MCCPC may, in certain instances, establish minimum order requirements

which will be noted on the Bid Proposal Form.

The estimated quantities listed on the Bid Proposal Form are total quantities anticipated, not total quantities to

one location.

Prices are to remain firm for the term of the contract with no exceptions. Prices bid for clothing items will

include all sizes within the range specified. Additional charges for larger sizes will NOT be accepted. Unless

stated otherwise by the MCCPC, all prices bid for “adult” sizes will include men’s and women’s sizes.

Delivery Locations (if applicable): To participating members of the MCCPC at various locations specified at

the time of ordering, FOB Destination, Freight Prepaid.

Specific product information is indicated on the Bid Proposal Form. Bidders MUST indicate the brand name

they are bidding, otherwise bidders will be held to providing the brand/manufacturer specified.

Bidders are to bid ONE brand/manufacturer for each item. Items listing more than one brand/

manufacturer will result in rejection of the bid for that item.

If the MCCPC does not specify a brand or manufacturer and the bidder does not provide a brand or

manufacturer, the bid for that particular item will be rejected as non-responsive.

Note: The most recent catalogs MUST be provided with the bid submission for all items OTHER THAN

THE BRAND OR MANUFACTURER NAMES that are being requested. Bidder not supplying catalogs or

detailed literature referring to equivalent items being bid will automatically be disqualified for the

item(s) for which the catalog is not supplied. If printed material is not available, bidders must submit the

manufacturer’s most current catalog on SEARCHABLE electronic media (thumb drive only) which is in effect

as of the bid opening date and valid for the term of the contract for each manufacturer offered. The thumb

drive submitted with the bid will be used as the official catalog when awarded for the entire contract period.

The searchable thumb drive submitted must be formatted for Windows and be in PDF (highly preferred),

Word, or Excel format. Price changes and catalog changes during the contract period will NOT be allowed.

After award of contract, if requested by a member agency, bidder will be required to provide copies of the

SAME thumb drive containing the same catalog that was submitted with the bid to that member agency.

Example of Catalogs: Wilson, Rawlings, Voit, Sportcraft, Cooper, Riddell, MacGregor or any other brand name

manufacturers indicated in the proposal form.

The detailed specifications for each category are included on the Bid Proposal Form.

Bid Specifications Contract #20-B: Page 1 of 2

Categories in the bid are as follows:

Category I: Football Equipment

Category II: Soccer Equipment

Category III: Lacrosse Equipment

Category IV: Field Hockey Equipment

Category V: Various Sports Clothing

Category VI: Ice Hockey Equipment

Category VII: Sport Field Equipment

Category VIII: Screen Set-Up Charges: Artwork is to be provided by members. While not used in the

determination of the award, bidders who bid on items requiring screens and/or numbers must submit pricing in

this category. Failure to submit a price for screening as required will result in the rejection of those items in

Categories I – VII requiring screening.

For all categories, before award of contract the apparent successful bidder may be required to provide samples

of articles to be awarded. Upon request from the MCCPC, samples must be supplied within three (3)

business days, otherwise bid may be rejected. The samples provided must be the actual product that will

be supplied if awarded the contract. The MCCPC will evaluate samples for compliance with specifications.

Any items not meeting the specifications will be rejected and vendor will be required to provide a substitute for

the same price. Upon approval of all samples, they will be maintained by the MCCPC for the life of the

contract. Any issues that arise regarding products delivered will be compared with samples. Any deviations

will need to be corrected by the vendor for no charge to the member.

Bidders to specify delivery days after receipt of an order after each category on the Bid Proposal Form.

Bidders failing to stipulate a guaranteed delivery date will be held to delivery within five (5) business

days after receipt of order. Delivery time is not factored into the calculation to determine the successful

bidder.

Please note: In no event shall delivery days for non-custom items exceed 30 days and for custom

items exceed 45 days.

Bidders shall take the current and possible future supply chain cost impacts and inflation into account

when putting their bid pricing proposal together. The MCCPC will not entertain requests for price

increases during the awarded contract term.

Award of Contract:

The MCCPC will award one contract per line item in Categories I through VII to the lowest responsive,

responsible bidder based upon the lowest unit price. However, for all clothing items in Category V only,

wherever an item number has more than one sub-item (ex., Item 2a and 2b), the award will be made to the

responsive, responsible bidder who provides the lowest aggregate total price per item. For the purpose of

determining the low bidder for clothing items with multiple sub-items, each estimated quantity will be multiplied

by each unit price and added together to arrive at the aggregate total price (ex., aggregate total for Category

IV, Item 2, equals the estimated quantity times the unit cost for sub-items a and b).

Awards for Category VIII will be made to those bidders receiving awards for any items in Categories I – VII that

require screens and/or numbers provided their bid complies with all requirements.

NOTE: NO BONDING REQUIREMENTS FOR THIS CONTRACT.

Bid Specifications Contract #20-B: Page 2 of 2

Contract #20-B: Sporting Goods (Fall/Winter Sports)
Contract Period	July 1, 2024 to June 30, 2025
Bid Issue Date	February 27, 2024
Bid Due Date/Time	April 9, 2024 10:00 am
Status	Available

Sporting Goods (Fall/Winter Sports)

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