Sponsorship Media Van

Agency: City of Lowell
State: Massachusetts
Type of Government: State & Local
Posted Date: Jun 29, 2020
Due Date: Jul 13, 2020
Solicitation No: 21-02
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 21-02
Bid Title: Sponsorship Media Van
Category: Purchasing
Status: Open

Publication Date/Time:
6/29/2020 9:00 AM
Closing Date/Time:
7/13/2020 11:00 AM
Related Documents:

Attachment Preview

City of Lowell
Purchasing Department
City Hall
375 Merrimack Street, Room 60
Lowell, Massachusetts 01852
Project Name: Sponsorship Logo on Lowell High School Mobile Production Vehicle
RFP No.: 21-02
Date:
June 29, 2020
Buyer:
P. Michael Vaughn
Tel. No.:
978-970-4110
Fax No.:
978-970-4114
Email:
pmvaughn@lowellma.gov
The City of Lowell, Massachusetts hereby requests proposals for a promotional logo to
be displayed on the Lowell High School Media and Communication Career Pathway
Remote Production Vehicle. The City is interested in proposals from firms who would
pay for the right to place their logo on the Remote Production Vehicle for the purpose of
generating an additional source of revenue to support the Media and Communications
Career Pathway Program at Lowell High School. To assist the City in this effort, the City
is issuing this Request for Proposals (RFP) to solicit responses from qualified Bidders who
can meet the project requirements stated herein.
About the Colleen Creegan Media Studio
The CCMS is a completely unique space at Lowell High School offering a creative
environment for the students enrolled in our Career Pathway Education program. It’s also
home to Lowell Educational Television, a non-profit branch of the public access television
system. This partnership has enabled the program to structure student involvement and
course offerings to resemble the hands-on experience of a professional production studio.
Students learn the trade of video and media production and then apply those skills to
creating educational and community related content to be aired on channel 22. Perhaps
the most rigorous production for students is The Raider Report, a morning news show that
is broadcast live every morning at 9:45. The Live Production Team is an extension to the
advanced classroom learning and teaches students skills in live broadcast production.
With the addition of our live production truck, programming is mobile and ready to cover
events from anywhere in the city of Lowell.
DUE DATE
Sealed proposals will not be publicly opened on: July 13, 2020 at City Hall in the Purchasing
Department, Room 60, 375 Merrimack Street, Lowell, MA 01852, at 11:00 AM, EST/EDST,
for the work described herein. BIDDERS ARE REQUIRED TO SUBMIT A BID INCLUDING
ALL BID FORMS CONTAINED IN THIS PACKAGE. DO NOT REMOVE PAGES.
DURATION
Three years (August 1, 2020 to July 31, 2023)
RFP Sponsorship Logo on LHS
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Mobile Production Vehicle
CLARIFICATIONS OF SPECIFICATIONS
Any request for clarification to, or relief from, the specifications, must be submitted in
writing to the attention of the assigned Buyer at the Purchasing Department’s office no later
than seven (7) business days prior to the Due Date.
Should the City make changes to any specification, stipulation, requirement, or procedure,
notification will be made to all Bidders in the form of written Addenda. No officer, agent, or
employee of the City is authorized to amend any provision contained in this IFB, including
the specifications, unless such amendment is issued as an Addendum and sent to all
Bidders in accordance with this Section (Clarification of Specifications). Bidder is required
to acknowledge all addenda.
APPROPRIATION CONTINGENCY
If the City fails to appropriate operating funds, or if funds are not otherwise made available
for the continued performance for any fiscal period of this Contract succeeding the first fiscal
period, this Contract shall be cancelled automatically as of the beginning of the fiscal year
for which funds were not appropriated. The City’s fiscal year begins July 1st.
RFP Sponsorship Logo on LHS
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Mobile Production Vehicle
Description
A. The Lowell High School Media and Communication Career Pathway Program believes
that it could generate income for program by sponsoring a logo on its remote production
vehicle. This pathway serves to broaden the technological skills of our students, prepare them
for the career field of media and communications, and support student production of
educational and community based content for the city of Lowell.
B. The City is interested in contracting with a firm that will pay for the right to a logo display on
the passenger side of the remote production vehicle for the purpose of generating an
additional source of revenue.
C. In consideration of the rights and privileges granted, the Applicant agrees to and will pay
to the City, an annual commitment for three years payable on July 1st of each year.
D. All proposals shall specify an annual payment for the term of the agreement. The
annual payment for the first year shall be paid in a one-time lump sum amount to the
City on the execution date of this agreement.
E. Commencement of Rights: The term will commence upon the execution date. An
agreement will be drawn up within 30 days of award if all pertinent Federal, State,
County and local permits and approvals have been provided to the City. The Successful
Proposer(s) shall not be permitted to begin construction or installation of equipment
before executing an agreement.
F. Duration: The agreement shall be three (3) years.
Rule for Award: Per Massachusetts General Laws, Chapter 30B, a contract for the
procurement of advertising is exempt from the public bid laws of the Commonwealth of
Massachusetts. As such, the City of Lowell, at its own discretion, will select the firm that it
believes, in its own opinion, offers the best all-around proposal, that the City of Lowell is
seeking to obtain. The City of Lowell is free to negotiate with whatever firms they so choose,
in whatever manner they believe is best suited to the City of Lowell’s needs. If the City of
Lowell so chooses, the City of Lowell may continue to solicit additional proposals beyond
the stated proposal date listed herein.
Additional Contract Terms & Conditions:
A. The agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts. The proposal must comply with all Federal, State,
and municipal laws, ordinances, rules and/or regulations.
B. The City makes no guarantee that any agreement will take place resulting from this
RFP. The City of Lowell reserves the right to reject any or all proposals. Final
acceptance of any proposal is the responsibility of the City Manager.
C. The successful Proposer will not be permitted to assign or underlet the agreement, nor
assign either legal or equitably, any monies hereunder, or its claim thereto, without the
previous written consent of the City.
D. All words, signatures and figures submitted on the proposal shall be in ink. Proposals
which are conditional, obscure or which contain additions not called for, erasures,
alterations or irregularities, or any prices which contain abnormally high or low amounts
for any item, may be rejected as informal. More than one proposal from the same
Proposer will not be considered.
RFP Sponsorship Logo on LHS
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Mobile Production Vehicle
E. The selected Proposer will be required to sign an agreement with the City in which
he/she accepts responsibility for the terms and conditions as stated in the RFP.
F. Proposers must respond thoroughly to the requirements of this Request for Proposals
(RFP). The proposal shall be a part of any Agreement resulting from this RFP.
Proposers are cautioned not to make claims or statements to which they are not
prepared to commit contractually.
G. Proposals must remain in effect for at least ninety (90) days from the submission deadline
and thereafter until either the Proposer withdraws its proposal in writing, an agreement
is executed, or the solicitation is canceled, whichever occurs first.
H. The City reserves the sole right to terminate the agreement upon 180 days’ notice in
the event that it determines in City’s sole discretion that the municipal use of the
premises is to be changed in a manner which makes the agreement incompatible with
the new use. If at any time the successful Proposer(s) fail to fulfill or comply with any
of the requirements of this proposal, the City, at its option, can terminate this
agreement upon thirty (30) days written notice to the firm.
I. Proposers must bear all costs associated with their proposals including preparation,
copying, postage, and delivery costs. The City will not be responsible for any costs or
expenses incurred by Proposers responding to this RFP.
J. The City retains the right to cancel this RFP at any time prior to the execution and
approval of an agreement. If this Solicitation is canceled, all proposals received in
response to this RFP will be rejected.
K. The City will disqualify any Proposals it determines to be unresponsive, including, but
not limited to: Proposals determined to be non-responsive to any requirement of this
RFP; Proposals that fail to meet the Quality Requirements listed in this RFP; Proposals
that are received after the submission deadline; or Proposals in which the Proposer
misrepresents or provides demonstrably false information.
L. The City shall be under no obligation to return any proposals or materials submitted by
a Proposer in response to this RFP. All materials submitted by Proposers become the
irrevocable and sole property of the City. The City reserves the right to use any or all
ideas, concepts, or configurations presented in a proposal whether or not the proposal
is selected.
M. All proposals and related documents submitted in response to this RFP are subject to
the Massachusetts Freedom of Information Law, M.G.L. Chapter 66, Section 10 and to
Chapter 4, Section 7, subsection 26, regarding public access to such documents.
Statements or endorsements made by the Proposer that are inconsistent with those
statutes will be disregarded. All proposals shall be deemed to be public records within
the meaning of M.G.L. X. 4, §7(26). If a Successful Proposer believes that the RFP
requires the disclosure of technical, proprietary or trade secret information that the
Successful Proposer is not willing to make public, it may submit such information in a
separate envelope clearly marked, which will be returned to the Successful proposer
following the designation of successful proposer. No part of a proposal involving the
amount of rental income the Successful Proposer is willing to pay may be designated
as confidential.
RFP Sponsorship Logo on LHS
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Mobile Production Vehicle
Indemnification:
The Applicant agrees to indemnify, defend and hold harmless the City against and from
any and all claim, damages and judgments brought or asserted by or on behalf of any
person, firm or corporation arising during (even though asserted after) the term of the
Contract, from the conduct or management of or from any work or thing done in
connection with the Applicant’s right to place and display advertising material in and
upon the Stadium. The Applicant will further indemnify, defend and hold harmless the
City from any and all claims, damages and judgments arising or asserted from any
breach or default on the part of the Applicant in the performance of any covenant or
agreement which the Applicant must perform under the terms of the Contract.
The Applicant will indemnify, defend and hold harmless the City from any claims,
damages or judgments arising or asserted from any act of neglect of the Applicant or any
of its agents, sub-agents, servants, employees or licensees, or anyone claiming by,
through or under the Applicant or from claims, damages or judgments arising or asserted
from any accident, injury, damage, claim or judgment whatsoever caused to any person,
firm or corporation occurring during (even though asserted after) the term of the Contract
in connection with the Applicant’s right to place and display advertising material in and
upon the Stadium facility
In addition, the Applicant’s obligation to indemnify, defend and hold harmless the City
shall include but not be limited to the following claims, damages or judgments:
Libelous or objectionable advertisements, notices or publications, and all actions or
decisions pertaining thereto, whether actual or alleged, arising out of or in any manner
connected with the exercise of the rights, powers and privileges granted to the
Applicant.
Injunctions as well as damages for infringement of any copyrights, trademarks, or patents
by the use of any advertisement, notice, publication, device, process or equipment in
connection with the exercise of the rights, powers and privileges granted to the Applicant.
Failure by the Applicant to comply with any requirement of any public authority or with any
provision of any state, federal or local statue, ordinance or regulation applicable to the
Applicant.
In addition, the Applicant will defend the City against any claim, damage or judgment
arising or asserted from his right to display advertising material, and will indemnify and
hold harmless the City from all reasonable costs, counsel fees, expenses and liabilities
incurred in connection with or in defending any such claim, damage or judgment in any
action or proceeding.
Any amendments to the agreement must be in writing and signed by individuals
authorized to contract on behalf of the City of Lowell.
The agreement will constitute the entire agreement and that there are no
agreements other than those incorporated therein.
SCOPE OF SERVICES:
• The sponsor will have the non- exclusive right to place its logo on Lowell High’s remote
production vehicle. The sponsor will get a 3 foot square full color vinyl decal of their logo on
the passenger side of the production vehicle, plus a 2 foot square logo on the driver’s side
(area may be bigger depending on logo size and ratio).
RFP Sponsorship Logo on LHS
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Mobile Production Vehicle

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