Specification Register for the Bid Holders List

CITY OF TACOMA
EMAIL SUBMITTALS TO: REQUEST FOR BID BID NO.: PT26-0122F
sendbid@cityoftacoma.org BUYER: Aaron Bratton
PHONE: 253-502-8139
FAX:
DATE: 6/1/2026
SURPLUS PROPERTY SALE
BIDS will be received until 11am,
Monday, June 15, 2026
FOR: Purchase of items listed below. Weights and quantities are estimated. Items will be sold as-is and where-is, and in accordance with
instructions attached hereto. Freight costs and arrangements are the responsibility of the bidder. Bids must be submitted on this form.
LOCATION OF SURPLUS PROPERTY: see below VIEWING CONTACT: Sean Velley-(253) 502-8713
, the undersigned hereby agrees to purchase items as indicated below, at prices shown for each:
QUANTITY DESCRIPTION UNIT PRICE TOTAL
ALL PRICES QUOTED SHALL BE F.O.B. ORIGIN
1 1969 25 MVA, 115KV to 13.09KV step down Toshiba power transformer
weighing approximately 81,000 LBS.
$ Ea $________ ___
___
Vendor confirms that all transformers will be removed Sub-Total: $________
within 60 days of notice that all documentation is complete
and equipment is available for pick-up:
Yes No

___
Sales Tax: $_______
___
Grand Total: $_______
* SOLD AS IS - WHERE IS *
This Sale May be Subject to Council or Utility Board Approval
Spec PT26-0122N

Bidder certifies that this purchase is for resale in the regular course of business, or is to be used as an ingredient or component part of a new
article of tangible personal property to be produced for sale, or is a chemical to be used in processing an article to be produced for sale.
Resale No.: Signed:
(Authorized Signature as required)
If not applicable, Washington State sales tax will apply and will be added to the bid amount.
The Undersigned hereby agrees to purchase any or all items described above in accordance with conditions and instructions contained in this
bid call:
Bidder: Phone:
Address: City/State/Zip:
Printed
Name/Title Fax:
Signed: Date:
Spec PT26-0122N

CITY OF TACOMA
GENERAL INSTRUCTIONS FOR BIDDING ON SURPLUS PROPERTY
Submittal Information
Sealed bids must be delivered to the office designated on the attached form, on or before the time mentioned thereon. Any bid
received after the established opening time will not be considered, and will be returned to the bidder unopened. Your submittal
must be sent as an attachment, links to your electronic submittal will not be accepted.
When specified by the City, bids must be accompanied by a Certified or Cashier's check as a bid and performance guarantee
(good faith deposit) in an amount not less than five percent (5%) of the amount of the bid, made payable to "Treasurer, City of
Tacoma." Cash will not be accepted. Deposit checks will be returned to unsuccessful bidders after award of the bid to the
successful bidder. The deposit of successful bidder shall be applied to the purchase price. If the successful bidder fails to
consummate the purchase, such deposit shall be forfeited as liquidated damages to the City of Tacoma.
Bids must be valid for a minimum of 30 days after the opening date.
Bidders may inspect the items offered for sale at the location indicated on the attached form.
The City reserves the right to reject any or all bids received, to award any or all of the various items to separate bidders, to
waive any informalities in the bids, and to award as best serves the interest of the City.
Disclaimer of Warranty
All items are sold AS-IS and WHERE-IS, with all faults. The Seller makes no warranty, express or implied with respect to the
condition of the goods. SELLER SPECIFICALLY DISCLAIMS ANY AND ALL UCC WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE.
Quantities/Payment
Unless otherwise indicated, quantities and/or weights are estimates only. Buyer shall not be entitled to any price adjustment in
the event of variance in the estimated quantity. The total sale amount will be based on the unit prices quoted and the total
quantity or weight as determined by scale weight at the time material is picked up.
Within one week from date of notification of award, the successful bidder must make payment in full for all items awarded.
Payment for metals or other items that must be weighed shall be based on the estimated quantities as shown in the bid call, with
final payment adjustment to be made based on actual weights picked up as ascertained by the scale tickets. All payments are
to be by Certified or Cashier's check, made payable to "Treasurer, City of Tacoma."
Any material, equipment or other items bid upon must be removed by the successful bidder within one week from date of
notification of award, unless stated otherwise under special instructions. Material bid on may be added to by like material
through normal course of operation of the City of Tacoma between the time of the bid opening and the time the salvage is
picked up. However, all material in any designated bin or location must be removed during the normal course of pick-up by the
successful bidder.
The successful bidder will be required to pay Washington State sales tax, unless he/she is a qualified dealer, in which case
he/she must furnish his/her resale number, as indicated on the bid form.
Hazardous/Toxic Substances
The Buyer shall abide by all local, state and federal laws and regulations pertaining to the use, transport, handling, reclamation,
and disposal of hazardous or toxic substances, including but not limited to the following: The Toxic Substance Control Act; the
Resource Conservation and Recovery Act; the Comprehensive Environmental Response, Compensation and Liability Act; the
Hazardous Materials Transportation Act; the Hazardous Waste Management Act; the Occupational Safety and Health Act; and
the Washington Industrial Safety and Health Act.
Indemnification - Hold Harmless
Purchaser acknowledges that pursuant to the terms of this agreement, Purchaser is totally responsible for the safety of all
persons and property in the performance of this contract. Purchaser assumes the risk of all damages, loss, cost, penalties and
expense and agrees to indemnify, defend and hold harmless the City of Tacoma, from and against any and all liability which
may accrue to or be sustained by the City of Tacoma on account of any claim, suit or legal action made or brought against the
City of Tacoma for the death of or injury to persons (including Purchaser's or subcontractor's employees) or damage to property
involving Purchaser, or subcontractor(s) and their employees or agents, or for any other cause arising out of and in connection
with or incident to the performance of the contract except for injuries or damages caused by the sole negligence of the City. In
this regard, Purchaser recognizes that Purchaser is waiving immunity under Industrial Insurance Law, Title 51 RCW. This
indemnification extends to the officials, officers and employees of the City and also includes attorney's fees and the cost of
establishing the right to indemnification hereunder in favor of the City of Tacoma.
Spec PT26-0122N

Supplier Verification
To be considered, all bidders must provide the information in full below.
1. History
a. Provide a short history and description of your firm including name, address, number of employees and
organizational structure.
2. Examples of Projects
a. Describe three projects your firm has undertaken in the last five years that are similar in scope and complexity to
this project's scope of work.
3. Client References
a. Provide three client references able to verify the firm's overall expertise for this type of work. The references must
have worked with the firm within the last five years.
b. Provide complete information such as name of company, contact person, address, phone number, and email
address.
4. Qualifications / Experience of Key Personnel
a. List key personnel that will handle the project. The personnel listed must be committed to this project for the
expected term of the agreement. Include a brief bio or resume outlining the experience of the key personnel that will
be involved.
b. Has your business been in business for at least 5 years.
5. Sustainability
a. Provide information on your company's commitment to the environment. Include your sustainability statement and
current practices.
6. Insurance
a. Provide proof of $1 million dollars in pollution liability insurance.
b. Provide a copy of their Experience Modification Rating (EMR) from their insurer.
7. Dismantling
a. Provide an EPA identification number and address of the facility that the equipment will be taken to for
decommissioning/dismantling.
b. Provide the location where the equipment decommissioning/dismantling will take place = Provide a summary of
permit violations, fines, and non-compliance for the past 5 years.
c. Provide the US DOT Number of the transporter that will be used.
Spec PT26-0122N

CITY OF TACOMA
SURPLUS PROPERTY DISPOSAL/SPECIFICATION NO.
FROM (Dept):
TO (Purchaser/Recipient):
Indemnification--Hold Harmless
Purchaser/Recipient acknowledges that pursuant to the terms of this agreement, Purchaser/Recipient is
totally responsible for the safety of all persons and property in the performance of this contract.
Purchaser/Recipient assumes the risk of all damages, loss, cost, penalties and expense and agrees to
indemnify, defend and hold harmless the City of Tacoma, from and against any and all liability which may
accrue to or be sustained by the City of Tacoma on account of any claim, suit or legal action made or
brought against the City of Tacoma for the death of or injury to persons (including Purchaser/Recipient's
or subcontractor's employees) or damage to property involving Purchaser/Recipient, or subcontractor(s)
and their employees or agents, or for any other cause arising out of and in connection with or incident to
the performance of the contract except for injuries or damages caused by the sole negligence of the City.
In this regard, Purchaser/Recipient recognizes that Purchaser/Recipient is waiving immunity under
Industrial Insurance Law, Title 51 RCW. This indemnification extends to the officials, officers and
employees of the City and also includes attorney's fees and the cost of establishing the right to
indemnification thereunder in favor of the City of Tacoma.
ITEM: $
PURCHASER/RECIPIENT:
ADDRESS:
CITY & STATE: ZIP CODE
PHONE:
NAME: DATE:
SIGNATURE:
All items are sold/donated/salvaged AS-IS and WHERE-IS, with all faults. Freight costs and
arrangements are the responsibility of the bidder. The City of Tacoma makes no warranty,
express or implied, with respect to the condition of the goods. The City of Tacoma specifically
DISCLAIMS ANY AND ALL UCC WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
A PARTICULAR PURPOSE.
Spec PT26-0122N

TACOMA POWER
SUBSTATION SURPLUS EQUIPMENT
McNeil Substation Transformer
The transformer is available as is, where is. All equipment has been drained of insulating oil by Tacoma
Power; however, residual oil will be present and should be anticipated by the bidder. The currently
available equipment, all of which are located at Tacoma Power's McNeil Substation, are summarized
below.
Item 1: 1969 25 MVA, 115KV to 13.09KV step down Toshiba power transformer weighing approximately
81,000 LBS.
The below contains photos, and descriptions of equipment. All equipment may be examined prior to the
bid deadline on a limited, escorted basis. Contact Sean Veley at (253) 502-8713 or Sean Forslund at
(253) 502-8235 to arrange a visit or for any other questions regarding this offering.
On-site demolition will not be allowed, but it is anticipated that the equipment will need to be partially
dismantled to allow for safe shipment, such as, but not limited to, the removal of High Voltage Bushings.
Dismantling should only consist of that which is necessary to safely transport the equipment. Any
further disassembly and demolition, such as for salvage/recycling separation, will take place off-site at
bidder's location. Bidder is to provide and assume responsibilities and costs for ALL dismantling,
demolition and transportation requirements, such as, but not limited to tools, equipment, supplies,
vehicles, permits and/or fees.
All work must be completed within the allowed time frames. The bidder shall indicate in their bid, their
intent and method of equipment dismantle. Bidder must clearly identify the type of work to be
performed and include plans and safety measures to perform the work and prevent any loss of oil or
other contaminants to the substation soils. Any failure to supply the requested information may result
in bid disqualification.
The successful bidder shall abide by all local, state and federal laws and regulations pertaining to the
use, transport, handling, reclamation, and disposal of hazardous or toxic substances.
The surplus equipment is located at the following location:
McNeil Substation
42 Sentinel Dr.
Steilacoom, WA 98388
All equipment must be removed from the substation according to the schedule described below.

Schedule:
The contractor will be allowed no more than 2 working days to remove all listed equipment from the
substation. If the availability of the substation is delayed, 2 full days will still be available for removal.
The successful bidder must ensure they can complete the transformer removal early in July 2026. An
agreed upon start date will be scheduled later based on outage schedule. All work in the substations or
on Tacoma Power property will be attended by a qualified Tacoma Power electrician as required by
state electrical safety regulations. Tacoma Power will supply a qualified electrician between the hours
of 7 am to 12 pm and 12:30 pm to 4:30 pm for the duration of the 5-day period, at no charge to the
contractor. The contractor may arrange for additional hours at their own expense. The contractor must
provide at least 24-hour's notice of any schedule extension beyond the times listed above.
If the contractor fails to complete equipment removal from the station by the end of the allowed time,
they will not be allowed into the substation and all remaining electrical equipment will be forfeited in
the interest of preparing the site for necessary construction. There will be no refunds for failure to meet
this schedule.
Training:
Prior to entering the substations, all workers are required to receive mandatory substation safety
training provided by Tacoma Power. This includes transient workers such as truck drivers. The training
is provided at no cost during regular work hours and takes 1 hour.
Oil Spill Prevention:
Washington state environmental regulations require the reporting and cleanup of all oil spills, even very
small spills. The contractor will not be allowed to spill any oil during removal of the transformer. This
includes oil from the transformer and equipment used during the removal process, including hydraulic
systems. Oil contaminated materials will not be allowed to be placed on unprotected soils and the
contractor must be prepared for all weather conditions. Work practices that are considered unsafe or
likely to result in oil contamination will be stopped by the Tacoma Power supervisor until deficiencies
are corrected. No additional removal time will be allowed for work stopped due to improper practices.
All oil spilled will be remediated to state and Tacoma Power standards at the contractor's cost.
Work Plan:
The contractor must supply a brief work plan with their bid that includes general information about their
process for removing the equipment including bushing removal/delivery to the transformer shop,
general process for dismantling the equipment, expected schedule (including weekend and overtime
work) for Tacoma Power planning needs, and the general process for preventing oil spills.
The bidder with the highest acceptable bid will be notified and must supply a detailed work plan within
10 days. The specific requirements for the work plan will be detailed by Tacoma Power when the

notification is made. A detailed work plan may not be necessary depending on the plan submitted with
the bid. Failure to supply an acceptable work plan within 10 days may be grounds to reject the bid.
Safety:
The contractor must abide by all safety regulations while working on Tacoma Power property. Special
attention includes, but is not limited to, fall protection, confined space entry, and lead exposure for
work on the equipment. All high voltage power lines located near the equipment will be de-energized
and there should be enough clearance to place a crane to lift the equipment for loading/size reduction
purposes. The contractor must maintain proper clearance, as directed by the on-site safety watch,
from all energized lines.
Every Tacoma Power employee is acutely aware of safe operating practices and is authorized to stop any
work they consider to be unsafe. The contractor will abide by any direction to stop work for safety
reasons upon notice by any Tacoma Power employee. The contractor will immediately correct any
condition or practice determined to be unsafe. No time extension will be allowed for work stoppage
due to unsafe work practices.