50-2526013 Specialized Medical Equipment and Supplies Add MFGs IFB IT Sourcing Event

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	423450 - Medical, Dental, and Hospital Equipment and Supplies Merchant Wholesalers
Posted Date:	Aug 14, 2026
Due Date:	Sep 14, 2026
Solicitation No:	Doc2355918082
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Solicitation Number:	Doc2355918082
Project Title:	50-2526013 Specialized Medical Equipment and Supplies Add MFGs IFB IT Sourcing Event
Description:	The purpose of this IFB is to award an Agency Specific Term Contract(s) for Vendor(s) to furnish and deliver, throughout the contract period, for new, unused and in current production Specialized Medical Equipment and Supplies on an as “needed basis” if and when ordered by the community colleges in the following categories:Category A: Portable X-Ray Machine Equipment & SuppliesCategory B: Cardiology Machine Equipment & SuppliesCategory C: Sonography Machine Equipment & SuppliesCategory D: Medication Management System Equipment & SuppliesCategory E: Fully Segmented Real Human 3D Convertible AnatomyCategory F: Autoclave Service & Preventive MaintenanceCategory G: Dental Equipment & SuppliesCategory H: Neurodiagnostic Equipment & SuppliesCategory I: Physical Therapy Equipment & SuppliesCategory J: Respiratory Equipment & SuppliesCategory K: X-Ray Equipment & Supplies
Opening Date:	9/14/2026 2:00 PM
Posted Date:	8/14/2026
Status:	Open
Department:	STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE


Solicitation Number * Doc2355918082	Department STATE OF NC - COMMUNITY COLLEGES SYSTEMS OFFICE	Status Reason Open
Opening Date 2026-09-14T14:00:00.0000000	Posted Date * 2026-08-14T12:49:50.0000000Z	Primary Commodity Code Patient exam and monitoring products
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * IFB
Owner Grant Braley
Description The purpose of this IFB is to award an Agency Specific Term Contract(s) for Vendor(s) to furnish and deliver, throughout the contract period, for new, unused and in current production Specialized Medical Equipment and Supplies on an as “needed basis” if and when ordered by the community colleges in the following categories:Category A: Portable X-Ray Machine Equipment & SuppliesCategory B: Cardiology Machine Equipment & SuppliesCategory C: Sonography Machine Equipment & SuppliesCategory D: Medication Management System Equipment & SuppliesCategory E: Fully Segmented Real Human 3D Convertible AnatomyCategory F: Autoclave Service & Preventive MaintenanceCategory G: Dental Equipment & SuppliesCategory H: Neurodiagnostic Equipment & SuppliesCategory I: Physical Therapy Equipment & SuppliesCategory J: Respiratory Equipment & SuppliesCategory K: X-Ray Equipment & Supplies

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STATE OF NORTH CAROLINA

NORTH CAROLINA COMMUNITY COLLEGE

SYSTEM (NCCCS)

Refer ALL inquiries regarding this IFB to:

Grant F. Braley

Director of Procurement & Auxiliary Services

Email: braleyg@nccommunitycolleges.edu

Phone: (919) 807-7199

See page 2 for mailing instructions.

INVITATION FOR BIDS NO. 50-2526013

Offers will be publicly opened: September 14, 2026

Issue Date: August 14, 2026

Commodity Number: 42200000

Description: Medical Diagnostic Imaging and

Nuclear Medicine Products

Using Agency: NCCCS

Requisition No.: N/A

OFFER AND ACCEPTANCE

The State seeks offers for the goods, software, and/or services described in this solicitation. The State’s

acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent

Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence

as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1)

Best and Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) North

Carolina Department of Information Technology Terms and Conditions of this IFB, and (5) the agreed portions

of the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds

has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and

agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within

the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without

collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE NUMBER: TOLL FREE TEL.

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 270 days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB are accepted, an authorized representative of NCCCS shall affix their signature hereto.

A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification,

by _____________________________________________ (Authorized representative of NCCCS).

Page 1 of 46

Version 5.15.24

IFB Number: 50-2526013

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 4

2.0 GENERAL INFORMATION .................................................................................................................... 5

2.1. MANDATORY SITE VISIT OR MANDATORY PRE-OFFER CONFERENCE - RESERVED ................... 5

2.2. VENDOR QUESTIONS .......................................................................................................................... 5

2.3. ADDENDA .............................................................................................................................................. 5

2.4. OFFER SUBMITTAL............................................................................................................................... 5

2.5. BASIS FOR REJECTION........................................................................................................................ 6

2.6. LATE OFFERS ....................................................................................................................................... 6

2.7. NON-RESPONSIVE OFFERS ................................................................................................................ 6

2.8. NOTICE TO VENDORS.......................................................................................................................... 6

2.9. E-PROCUREMENT SOLICITATION....................................................................................................... 6

2.10. DISTRIBUTORS AND RESELLERS ..................................................................................................... 7

2.11. POSSESSION AND REVIEW ............................................................................................................... 7

2.12. BEST AND FINAL OFFERS (BAFO) .................................................................................................... 7

2.13. AWARD ................................................................................................................................................ 7

2.14. POINTS OF CONTACT ........................................................................................................................ 8

3.0 SPECIFICATIONS ................................................................................................................................. 8

3.1. VENDOR STANDARD AGREEMENT(S) ................................................................................................ 8

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ........................................................................ 8

3.3. E-VERIFY ............................................................................................................................................... 8

3.4. PRODUCT MAKE AND MODEL ............................................................................................................. 9

3.5. DESCRIPTIVE LITERATURE ................................................................................................................. 9

3.6 SECURITY SPECIFICATIONS ................................................................................................................ 9

3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS – RESERVED ..................................................... 10

3.8. PRODUCT RECALL ............................................................................................................................. 11

3.9. WARRANTY ......................................................................................................................................... 11

3.10. SERVICE ............................................................................................................................................ 12

3.11. CONTRACT TERM............................................................................................................................. 12

3.12. DELIVERY .......................................................................................................................................... 12

3.13 SPECIFICATIONS ............................................................................................................................... 13

3.14 AUTHORIZED RESELLER .................................................................................................................. 14

3.15 ADDITIONAL DISCOUNT OFFERS/REBATES ................................................................................... 14

3.16 POST AWARD PRODUCT SUBSTITUTIONS, ADDITIONS & REMOVALS ........................................ 15

3.17 TRAINING ........................................................................................................................................... 15

3.18 MAINTENANCE MANUAL ................................................................................................................... 15

3.19 INSTRUCTION MANUALS .................................................................................................................. 15

3.20 CERTIFICATION AND SAFETY LABELS ............................................................................................ 15

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Version 5.15.24

IFB Number: 50-2526013

3.21 RETURN/RESTOCKING POLICY ....................................................................................................... 15

3.22 PRODUCT RECALL ............................................................................................................................ 16

3.23 OUT-OF-STOCK & BACK-ORDERS ................................................................................................... 16

4.0 FURNISH AND DELIVER .................................................................................................................... 17

5.0 ADDITIONAL INFORMATION.............................................................................................................. 20

5.1. RECYCLED CONTENT ........................................................................................................................ 20

5.2. ENERGY STAR PRODUCTS ............................................................................................................... 20

6.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS ................. 21

7.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ........................ 23

Page 3 of 46

Version 5.15.24

IFB Number: 50-2526013

1.0 INTENT, USE, DURATION AND SCOPE

The North Carolina Community College System (NCCCS) through the coordination with the North Carolina

Community College System Office (NCCCSO) aids and guides in creating contracts to ensure more competitive

pricing by procuring essential products and services for the fifty-eight (58) Community Colleges within the State of

North Carolina. Depending on the participating community college and the type of equipment, software, etc. being

procured, data may be stored either on-prem, on cloud (SaaS), or both.

The purpose of this IFB is to award an Agency Specific Term Contract(s) for Vendor(s) to furnish and deliver,

throughout the contract period, for new, unused and in current production Specialized Medical Equipment and

Supplies on an as “needed basis” if and when ordered by the community colleges in the following categories:

• Category A: Portable X-Ray Machine Equipment &

Supplies

• Category B: Cardiology Machine Equipment &

Supplies

• Category C: Sonography Machine Equipment &

Supplies

• Category D: Medication Management System

Equipment & Supplies

• Category F: Autoclave Service & Preventive Maintenance

• Category G: Dental Equipment & Supplies

• Category H: Neurodiagnostic Equipment & Supplies

• Category I: Physical Therapy Equipment & Supplies

• Category J: Respiratory Equipment & Supplies

• Category K: X-Ray Equipment & Supplies

• Category E: Fully Segmented Real Human 3D

Convertible Anatomy

The contract resulting from this IFB is a convenience except under the conditions specified in G.S. §115D-58.14(a).

The Community College System consists of the following colleges:

1. Alamance Community College

2. Asheville-Buncombe Technical Community College

3. Beaufort County Community College

4. Bladen Community College

5. Blue Ridge Community College

6. Brunswick Community College

7. Caldwell Community College and Technical Institute

8. Cape Fear Community College

9. Carteret Community College

10. Catawba Valley Community College

11. Central Carolina Community College

12. Central Piedmont Community College

13. Cleveland Community College

14. Coastal Carolina Community College

15. College of The Albemarle

16. Craven Community College

17. Davidson-Davie Community College

18. Durham Technical Community College

19. Edgecombe Community College

20. Fayetteville Technical Community College

21. Forsyth Technical Community College

22. Gaston College

23. Guilford Technical Community College

24. Halifax Community College

25. Haywood Community College

26. Isothermal Community College

27. James Sprunt Community College

28. Johnston Community College

29. Lenoir Community College

30. Martin Community College

31. Mayland Community College

32. McDowell Technical Community College

33. Mitchell Community College

34. Montgomery Community College

35. Nash Community College

36. Pamlico Community College

37. Piedmont Community College

38. Pitt Community College

39. Randolph Community College

40. Richmond Community College

41. Roanoke-Chowan Community College

42. Robeson Community College

43. Rockingham Community College

44. Rowan-Cabarrus Community College

45. Sampson Community College

46. Sandhills Community College

47. South Piedmont Community College

48. Southeastern Community College

49. Southwestern Community College

50. Stanly Community College

51. Surry Community College

52. Tri-County Community College

53. Vance-Granville Community College

54. Wake Technical Community College

55. Wayne Community College

56. Western Piedmont Community College

57. Wilkes Community College

58. Wilson Community College

The Contract shall have an initial term from date of award through February 4, 2029 with the option to renew for

four (4) additional one-year periods. The State reserves the right to extend a contract term after the last active

term. Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued

hereto. Goods and Services will be provided in accordance with the terms and conditions of this IFB.

Page 4 of 46

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IFB Number: 50-2526013

2.0 GENERAL INFORMATION

2.1. MANDATORY SITE VISIT OR MANDATORY PRE-OFFER CONFERENCE - RESERVED

2.2. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact person

listed on Page One of this solicitation. Vendor contact regarding this Solicitation with anyone other than the

contact person listed on Page One of this Solicitation may be grounds for rejection of said Vendor’s offer.

Written questions concerning this Solicitation will be received until August 24, 2026 at 2:00 PM Eastern

Time. They must be submitted to the contact person listed on Page One of this Solicitation via

braleyg@nccommunitycolleges.edu. Please enter “Questions Solicitation 50-2526013” as the subject for

the message. Questions should be submitted in the following format:

Reference

Vendor Question

IFB Section, Page Number

2.3. ADDENDA

The State may issue addenda if Vendor questions are permitted as described above, or if additional terms,

specifications, or other changes are necessary for this procurement. It is important that all Vendors bidding

on this IFB periodically check the NC eVP for any and all Addenda that may be issued prior to the offer opening

date. All addenda shall become an Addendum to this IFB.

2.4. OFFER SUBMITTAL

Due Date:

September 14, 2026

Time:

2:00 PM Eastern Time

Vendors must submit their offers via the Ariba Sourcing Tool. Bids submitted via any other method will NOT

be accepted.

It is the Vendor’s sole responsibility to upload its offer to the Ariba Sourcing Tool by the specified time and

date of opening. The Vendor shall bear the risk for late electronic submission due to unintended or

unanticipated delay including, but not limited to, internet issues, network issues, or application issues. Failure

to submit an offer in strict accordance with instructions provided shall constitute sufficient cause to reject a

Vendor’s offer(s).

a. Submit one (1) signed offer via the Ariba Sourcing Tool.

b. File names should identify the Vendor name, solicitation number, and document in that order (e.g.,

Vendor Name - IFB 50-2526013 - Bid).

c. File content must not be password protected. The file formats must be in .PDF, .JPEG, .DOC or .XLS

format, and must be capable of being copied to other sources. Inability by the State to open the Vendor’s

files may result in rejection of the Offer.

d. The Vendor must indicate in Section 4 of the Sourcing Tool if its Offer contains any Confidential

Information (as defined in Section 8.0, Department of Information Technology Terms and Conditions,

Section 1, Paragraph 18). If so, the Vendor must attach a redacted copy of its Offer in Section 6 of the

Sourcing Tool.

For instructions on how to use the Sourcing Tool to view solicitations, submit questions, upload documents,

and submit offers, please see https://eprocurement.nc.gov/training/vendor-training

Questions or issues related to the Sourcing Tool can be directed to the North Carolina eProcurement Help

Desk at (888) 211-7440. Help Desk representatives are available Monday through Friday from 7:30 AM - 5:00

PM ET.

Page 5 of 46

Version 5.15.24

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50-2526013 Specialized Medical Equipment and Supplies Add MFGs IFB IT Sourcing Event

Description

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