Special Procurement - Fire Dept Electronic Reporting and Inventory

Agency:	City of Albany
State:	Oregon
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541614 - Process, Physical Distribution, and Logistics Consulting Services
Posted Date:	Jan 29, 2026
Due Date:	Feb 5, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Special Procurement - Fire Dept Electronic Reporting and Inventory ACTIVE
Due: 5:00 p.m., February 5, 2026

Documents

It is imperative to follow the procedures as outlined in the documents posted here or your submission may be non-responsive.

Special Procurement Electronic Fire and EMS Reporting Inventory and iOS Software , 160KB pdf

For questions, contact:

procurement@albanyoregon.gov

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FINANCE

333 Broadalbin Street SW, PO Box 490, Albany, Oregon 97321-0144 | PHONE 541-917-7500

PUBLIC NOTICE

SPECIAL PROCUREMENT

Notice is hereby given that the City of Albany Fire Department (AFD) intends to enter into a contract with

ESO Solutions, Inc., a provider of software solutions for fire and EMS agencies, under an exemption from

competitive bidding and special procurement procedures. A written request for approval and award of the

proposed special procurement was presented to the local Contract Review Board at the Wednesday, January 28,

2026, 6:00 p.m., City Council meeting. The procurement was approved by Resolution No. 7482.

Written findings indicate that ESO has been providing records management software to AFD since 2012,

including electronic patient care records, fire incident response reporting, and a third-party staffing integration

that allows the Department’s staffing program to interface with the records management system. The proposed

contract maintains the existing scope of work and adds an inventory module to track controlled substances in

compliance with FDA requirements, as well as medical supply inventory. The contract also adds an iOS module

that enables use of the records management system on iOS devices through an application-based platform with

offline functionality. This exemption is necessary to secure software solutions required to maintain continuity of

services, meet current operational needs, comply with regulatory requirements, and modernize contract terms.

By adopting this special procurement, the City will maintain continuity of software services and operational

efficiency. This procurement will not encourage favoritism nor substantially diminish competition. ESO is the

current provider of compatible software services, and no other local vendor can provide the same integrated

solution. The procurement is reasonably expected to result in substantial cost savings and represents the most

effective way to meet the City’s needs while safeguarding service quality and public funds.

The purpose of this notice is to inform the public and provide an opportunity for interested persons to submit

written comments within seven calendar days of the date of this notice. Written protests shall provide a detailed

statement of the legal and factual grounds for the protest, a description of the harm to the Affected Person, and

the relief requested.

Protests must be submitted to Diane Murzynski, Contracts & Procurement Officer, in the Finance Department

of the City of Albany, no later than 5:00 p.m. on February 5, 2026. Late protests will not be considered.

Protests may be submitted by email to procurement@albanyoregon.gov.

This notice is given in accordance with Albany Municipal Code, Section 2.66.060(11), Oregon Revised Statutes

(ORS), 279B.085, and Oregon Administrative Rules (OAR), 137-047-0285.

DATED THIS 29TH DAY OF JANUARY 2026.

Diane M. Murzynski, NIGP-CPP, CPPO, CPPB

Contracts & Procurement Officer

PUBLISH: City Website, Thursday, January 29, 2026

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Special Procurement - Fire Dept Electronic Reporting and Inventory

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