Special Diets and Global Flavors

Agency:	Montgomery County Public Schools
State:	Maryland
Type of Government:	State & Local
NAICS Category:	541990 - All Other Professional, Scientific, and Technical Services
Posted Date:	Nov 24, 2025
Due Date:	Dec 15, 2025
Solicitation No:	9224.1
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Open Solicitation

Bid/RFP Number: 9224.1
Solicitation Title	Special Diets and Global Flavors
Due Date & Time	12/15/2025 02:00 PM
Contract Type	Bid
Buyer E-mail	Tammy_M_Jarman@mcpsmd.org
Description	The specifications contained herein are intended to cover the furnishing and delivery of commercial and commodity products for special dietary needs and with global flavors to Montgomery County Public Schools (MCPS) Department of Food and Nutrition Services (DFNS) Warehouse, located in Gaithersburg, Maryland. 9224.1 Bid Cover.pdf 11/24/2025 9224.1 Gen Conditions Special Diets Global Flavors.pdf 11/24/2025 9224.1, Items Specifications.pdf 11/24/2025
eMaryland Marketplace link	BPM054278

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THE BOARD OF EDUCATION OF MONTGOMERY COUNTY

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

November 24, 2025

INVITATION FOR BID #9224.1

Special Diets and Global Flavors

Bid Opening Time: 2:00 PM

Bid Opening Date: December 15, 2025

NOTE: In the event of an emergency closing of Board of Education offices, this

bid will open at the same time on the next regular working day.

BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL

NOT BE ACCEPTED.

COMPANY NAME:

1. Term of Contract: January 23, 2026 through January 22, 2027

2. Terms of Delivery: As Specified

3. Delivery Destination: As Specified

4. Bid Security Required: None

Bid Security must be made payable to Montgomery County Board of Education

5. Performance Bond Required: None

6a. Samples Required:

No X Yes

6b. Sample Delivery Requirements:

Deliver to the Division of Procurement

Deliver to Supply and Property Management

Deliver to the Food Service Warehouse

X Other

6c. Sample Delivery Time:

Prior to bid opening

At time of bid opening

X Subsequent to bid opening

NOTICE TO BIDDERS

The appropriate items below must be completed as part of the bid. Failure to comply may

disqualify your bid. Type or print legibly in ink.

I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.

 1. Legal name (as shown on your income tax return)

 2. Business Name (if different from above)

 3. Tax Identification Number

A copy of your W-9 must be submitted with this bid response.

II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact

information.

1. Company Name

2. Address

3. Bid Representative’s Name

4. Phone Number(s)/Extension(s)

5. Fax Number

6. Email Address

7. Website

III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact

Information.

1. Purchase Order Address

2. Representative’s Name

3. Phone Number (s)/Extension(s)

4. Fax Number

5. Email Address

IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of

the award process; however, the Board reserves the right to make awards according to the best

interests of MCPS.

considered.

Prompt payment discounts of less than twenty (20) days will not be

V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a

purchasing card and Single Use Accounts (SUA) payment program through JP Morgan

MasterCard. Please check the appropriate box below.

 Yes, we accept MasterCard

 No, we do not accept MasterCard

Note: Beginning April 1, 2018, MCPS will no longer process check payments. To avoid payment

delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to

receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard,

the ACH payment method is also available. Please e-mail SUA@mcpsmd.org to register for SUA,

or e-mail accountspayable@mcpsmd.org to request ACH registration forms.

VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the

process of issuing orders via Facsimile or US Mail. MCPS prefers facsimile. Please check your

preference below.

 Facsimile

 US Mail

 Email

 EDI

VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the

appropriate box below.

 African American

 Asian American

 Female

 Disabled

 Hispanic

 None

 NativeAmerican

VIII. NON-DEBARMENT ACKNOWLEDGEMENT

I acknowledge that my firm has NO pending litigation and/or debarment from doing business

with the State of Maryland or any of its subordinate government units and/or federal government

within the past five (5) years.

I acknowledge that my firm has pending litigation or has been debarred from doing business

with the State of Maryland or any of its subordinate government units and/or federal government,

within the past five (5) years. (Attachment)

As the duly authorized representative of the applicant, I hereby certify that the above information is

correct and that I will advise Montgomery County Public Schools should there be a change in status.

By (Signature)

Name and Title

Witness Name and Title

IX. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the

awarded vendors contract with MCPS. By signing below, the undersigned acknowledges that s/he

is entering into a contract with MCPS.

A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance

with specifications and stipulations contained herein, and at the prices quoted. This certifies that

this bid is made without any previous understanding, agreement or connection with any person,

firm, or corporation making a bid for the same supplies, materials, or equipment, and is in all

respects fair and without collusion or fraud.

B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the

material under Section XXVII, signature to Bids, and to comply with its stipulations.) I/We

certify that none of this company's officers, directors, partners, or its employees have been

convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or

federal government; and that no member of the Board of Education of the Montgomery County

Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of

Education has any interest in the bidding company except as follows:

By (Signature)

Name and Title

Witness Name and Title

Division of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations And Instructions To Bidders

I. Invitation For Bid

The Board of Education of Montgomery County Maryland, herein after

referred to as The Board of Education, will receive sealed proposals until the

date and time indicated on the cover of the Invitation For Bid. Bids must be

delivered to the Division of Procurement at the above address where it will be

opened and publicly read at the stated time. Bids must be delivered in sealed

opaque envelopes. Envelopes shall be clearly marked on the outside lower left

corner with the bid number and bid opening date and time.

II. Intent

These specifications are intended to cover the furnishing and delivery of said

materials, supplies, or services as hereinafter shown to any or to each of the

various public schools, offices, or to any designated warehouse or warehouses

in Montgomery County, Maryland, whichever is specified, in quantities to be

determined subsequent to the bid opening.

III. Right To Cancel Or Reject Bids

A. The Board of Education reserves the right to cancel any contract if, in its

opinion, there is a failure at any time to perform adequately the

stipulations of this Invitation For Bid, or if the general conditions and

specifications which are attached and made part of this bid are not

fulfilled, or if in any case there is any attempt to willfully impose upon

the Board of Education materials or products or workmanship which are

in the opinion of the Board of Education of an unacceptable quality. Any

action taken in pursuance of this latter stipulation shall not affect or

impair any rights or claims of the Board of Education to damages for the

breach of any covenants of the contract by the contractor. The Board of

Education also reserves the right to reject the bid of any bidder who has

previously failed to perform adequately after having once been awarded

a prior bid for furnishing materials or services similar in nature to those

mentioned in this bid.

B. The Board of Education reserves the right to reject any or all bids in

whole or in part; to make partial awards; to waive any irregularity in

any quotation; to increase or decrease quantities if quantities are listed

in the bid; to reject any bid that shows any omissions, alterations of form,

and additions, conditions, or alternate proposals not called for; and to

make any such award as is deemed to be in the best interests of the Board

of Education

C. All items furnished must be completely new and free from defects. No

others will be accepted under the terms and intent of this bid.

VI. Employer Information Report EEO-1

The Board of Education requires that each successful bidder be liable

for compliance with the provisions of Title VII of the Civil Rights Act

of 1964. In order to fully comply with Title VII, a company must file

Employer Information Report EEO-1 with the Joint Report

Committee, 1800 G Street, NW, Washington, D.C. 20036. Only

companies that fall within the following categories are required to file

the Employer Information Report EEO-1:

The entire company has at least 100 employees on the payroll. The

company is affiliated through centralized ownership and/or

centralized management, and the group legally constitutes a single

enterprise employing a total of 100 or more employees. If your

company has already filed an EEO-1 by virtue of supplying materials

or services under Federal Government Contracts, it is necessary to

submit only a copy of your most recent EEO-1 report to the Division

of Procurement. If you are filing a report for the first time, send a copy

of EEO-1 to the Division of Procurement. Please note that purchase

orders will not be issued to companies that fall into the above

categories until proof of EEO-1 reporting has been received.

VII. Preparation Of Bid

Bids must be submitted on the copy provided. Bidders may wish to

reproduce and retain one copy for its files. Bids must be signed by an

authorized representative of the company submitting a bid. It is the

intent of this solicitation that should a given bid be accepted, it will

automatically become the contract. Notification of the bid award will

be made by letter. Bidders shall submit its bids and specifications on

the appropriate specification sheets that show the schedule of items to

be purchased. Bidders may attach a letter of explanation to its bid if it

so desire.

Prices quoted shall not exceed the prices established under any

governmental price control regulations. Bidders will be required if

requested by The Board of Education, to furnish satisfactory evidence

that they are qualified as manufacturers or dealers in the items listed

and have a regularly established place of business. An inspection of

any bidder’s place of business may be made to determine the bidder’s

ability to perform.

VIII. Discounts

The Board of Education reserves the right to consider

discounts in computing the bid.

IV. Right To Purchase In The Open Market

Should the contractor fail to comply with the conditions of this contract or fail

to complete the required work within the time stipulated in the contract, The

Board of Education reserves the right to purchase in the open market, or to

complete the required work, at the expense of the contractor or by recourse to

provisions of the faithful performance bond if such bond is required under the

conditions of the bid.

V. Failure To Furnish Item(s)

Should the contractor fail to furnish any item or items, or to complete the

required work included in this contract, The Board of Education reserves the

right to withdraw such items or required work from the operation of this

contract without incurring further liabilities on the part of the Board of

Education.

A. Trade Discounts

All prices offered must be the lowest net price after trade

discounts have been considered. Bids offering a percentage off

list prices will not be accepted unless (1) specifically requested

in that manner; and (2) two copies of the referenced price list

accompany the bid.

B. Payment Discounts

Prompt payment discounts are solicited and will be treated as

follows:

(1) Unless specifically stated otherwise, discounts offered

which allow a minimum of twenty (20) days to qualify will be

deducted from prices offered in the bid for the purpose of

determining the lowest price offered.

(2) Discounts offering less than twenty (20) calendar days will

not be deducted from price offered for the purpose of

determining the lowest price, but will be taken if payment is

made within the discount period.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Special Diets and Global Flavors

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