Spanish Fork River Park Pipe Fence

UTAH COUNTY
PUBLIC WORKS DEPARTMENT
2855 South State Street
Provo, Utah 84606
(801)851-8600
INVITATION TO BID
For
Utah County
Spanish Fork River Park
Pipe Fence
ITB # 2026-8
CLOSING DATE
FOR RECEIPT OF BIDS: Tuesday, May 19, 2026 at 3:00 pm
TIME: 3:00 p.m. (Mountain Time)
PLACE: Proposals are to be submitted through the State U3P
website, using the Bonfire (EUNA) eProcurement
platform.
NOTE: The Contractor is responsible for reading the contents of this bid, including but not limited to, the Scope of
Work, General Requirements, Specifications, the Drawings, and Agreement. The Contractor is also responsible to
visit the work sites before presenting a bid.
Privacy Notice: Pursuant to Section 63A-19-402 of Utah Code, personal data collected in
documents that would be classified as a public record may be made available to the public as
provided by Section 63G-2-201.

TABLE OF CONTENTS
INVITATION TO BID
Intent ............................................................................................................................4
Procedure .......................................................................................................................4
Rules of Procurement .....................................................................................................4
Bid Organization ............................................................................................................4
Proprietary Information .................................................................................................5
Questions and Clarifications ..........................................................................................5
Acceptance of Bid ..........................................................................................................5
Disqualification of Bid ...................................................................................................6
Disposition of Bids ........................................................................................................6
Interpretation of ITB ......................................................................................................6
Required Experience ......................................................................................................6
Evaluation Criteria .........................................................................................................7
General ..........................................................................................................................7
Bonds ............................................................................................................................7
GENERAL REQUIREMENTS
Alterations of Plans or Character of Work .....................................................................9
Brand Name ...................................................................................................................9
Change Order .................................................................................................................9
Completion Date ..........................................................................................................10
Liquidated Damages .................................................................................................... 11
Cooperation .................................................................................................................. 11
Data Privacy ................................................................................................................. 11
Delivery/Shipping ........................................................................................................12
Inspection .....................................................................................................................12
Insurance ......................................................................................................................13
Keys .........................................................................................................................13
Legal .........................................................................................................................13
License .........................................................................................................................13
Payment........................................................................................................................13
Safety Requirements ....................................................................................................14
Sales Tax ......................................................................................................................14
Supervision of Work ....................................................................................................15
Surveying .....................................................................................................................15
Utilities .........................................................................................................................15
Statement of Applicable Standards and Specifications ......................................................16
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Specifications Measurement and Payment
General .........................................................................................................................17
General Conditions ......................................................................................................17
Mobilization and Demobilization ................................................................................18
Fence removal ..............................................................................................................18
2-3/8" Drill Pipe Fence......................................................................... 18
16' Gate. .......................................................................................................................18
Park Entrance Gate. .....................................................................................................18
Park Entrance Bow. ......................................................................................................18
PLANS "Spanish Fork River Park Pipe Fence" (the Drawings) ................... Attachment A
CONTRACTOR'S BID SCHEDULE ............................................................ Attachment B
CONTRACTOR INFORMATION FORM ............................................................ Exhibit A
CERTIFICATE OF NON-COLLUSION ............................................................... Exhibit B
SAMPLE AGREEMENT WITH STANDARD TERMS & CONDITIONS ......... Exhibit C
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1. INVITATION TO BID
1.1 INTENT
Through this Invitation to Bid (ITB), Utah County intends to select a qualified contractor
to provide for the construction and completion of improvements to Spanish Fork River
Park located up Spanish Fork Canyon that meet in every detail, the specifications and
Spanish Fork River Park Pipe Fence plans, herein referred to as (the Drawings), included
in or referenced in this ITB.
The Contractor shall furnish all labor, materials, transportation, tools, equipment,
supplies, disposal fees, and other costs required to complete the work in accordance with
the terms hereof.
Pursuant to this ITB, an agreement will be executed, a sample copy of which is attached
as Exhibit C. The County will not entertain changes to its Standard Terms and
Conditions.
1.2 PROCEDURE
The procedure for response to this ITB, evaluation of bids, and selection of a Contractor
is as follows:
A. Interested entities will prepare and submit their bids prior to the specified Closing
Date for Receipt of Bids.
B. Utah County and/or its representatives will evaluate all submitted bids to
determine acceptance or rejection of the bids.
C. The selected bidder(s) will be required to sign an agreement, a sample of which is
included as Exhibit C.
1.3 RULES OF PROCUREMENT
A. This procurement shall conform to and is governed by The Utah County Division of
Purchasing, Procurement Rules and Regulations.
B. For this procurement, all bids must be submitted in the bid format outlined herein.
C. All prospective bidders must meet the required criteria as of the date of submission.
D. Respondents must provide all information requested in the Contractor Information
Form.
E. Utah County has established certain requirements with respect to bids to be submitted
by respondents. The use of "shall", "must", or "will", in this ITB indicates a
requirement or condition from which a material deviation will not be approved by
Utah County.
1.4 BID ORGANIZATION
A. Each respondent must submit its proposal digitally through the U3P website using the
State of Utah's Bonfire (EUNA) account. The proposal must be submitted by
Tuesday, May 19, 2026, at 3:00pm.
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B. Please submit with the bid the documents listed below. Before a contract can be
awarded, the selected contractor must provide all the documents listed below.
1. Completed Contractor's Cost Proposal (Attachment B).
2. Completed Contractor Information Form (Exhibit A).
3. Completed Certificate of Non-Collusion (Exhibit B).
4. A copy of the bidder's current local business license.
5. A copy of the bidder's current Contractor License issued by the Utah Department
of Commerce, Division of Occupational and Professional Licensing.
6. Proof of required insurance.
7. Documentation from the County Treasurer of the bidder's county showing that
bidder is current on its personal property taxes.
8. Documentation of minimum of three years' experience.
9. List of three similar projects, including contracting agency and contact
information.
1.5 PROPRIETARY INFORMATION
The Contractor shall mark proprietary information contained in the bid which is not to be
disclosed to the public or used for purposes other than the evaluation of the bids. Pricing
and service elements of the successful bid will not be considered proprietary.
1.6 QUESTIONS AND CLARIFICATIONS
A. All questions regarding this ITB must be submitted through the Utah Procurement
Place (U3P) Bonfire (EUNA) website or to the Utah County Purchasing Manager,
Robert Baxter, at RobertB@utahcounty.gov. The deadline for submission of
questions is end of business day Friday, May 15, 2026.
B. Bidders are urged and expected to inspect the site where services are to be performed
and to satisfy themselves as to all general and local conditions that may affect the cost
of performance of the Agreement, to the extend such information is reasonably
obtainable. In no event will a failure to inspect the site constitute grounds for
withdrawal of a bid after opening, or for a claim after award of the agreement.
1.7 ACCEPTANCE OF BID
A. Utah County reserves the right to reject any or all bids or waive minor irregularities
when to do so would be in the best interests of Utah County. Minor irregularities are
those which will not have a significant adverse effect on overall competition or
performance levels.
B. The responding party agrees that Utah County may terminate this procurement
procedure at any time, and Utah County shall have no liability or responsibility to the
responding party for any costs or expenses incurred in connection with this ITB, or
such party's response.
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1.8 DISQUALIFICATION OF BID
The occurrence of any of the following may result in disqualification of a bid:
A. Failure to respond within the established timetable.
B. Failure to completely answer all questions presented in the ITB.
C. Use of any other type of form or format other than those indicated in the ITB.
D. Failure to provide requested documentation at the time of bid submission.
E. Illegible responses.
F. If the bidder adds any provisions reserving the right to accept or reject an award, or to
enter into an agreement pursuant to an award, or any other unauthorized conditions,
limitations or provisions.
G. If the bidder is unable to evidence a satisfactory record of integrity.
H. If the bidder is not qualified legally to contract.
I. If the bid at the opening does not contain a signed bid, and a signed certificate of non-
collusion.
J. Utah County reserves the right to reject any or all bids.
1.9 DISPOSITION OF BIDS
All bids (and the information contained therein) shall become the property of Utah
County. No bid shall be returned to the respondent regardless of the outcome of the
selection process.
1.10 INTERPRETATION OF ITB
The invalidity of any portion of this ITB shall not prevent the remainder from being
carried into effect. Whenever the context of any provision shall require it, the singular
number shall be held to include the plural number, and vice versa, and the use of any
gender shall include all genders. The paragraph and section headings in this ITB are for
convenience only and do not constitute a part of the provisions hereof.
1.11 REQUIRED EXPERIENCE
A. The Contractor must have a minimum of three (3) years' experience in the work
specified herein. Proof of experience must be submitted with each bid.
B. The Contractor shall provide a list of at least three (3) projects similar to Utah
County's as set forth herein, including contracting agency and contact information for
each.
C. The Contractor shall be the general contractor for the project and is required to have a
current local business license from the jurisdiction in which their business is located.
A copy of the bidder's current local business license must be submitted with the bid.
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1.12 EVALUATION CRITERIA
All bids will be evaluated by authorized representatives of Utah County for compliance
with the terms and conditions contained in this ITB, and the resulting agreement awarded
to the lowest responsive and responsible bidder. Utah County reserves the right to award
to more than one Contractor if it is in the best interest of the County.
1.13 GENERAL
A. Utah County will award a contract in reliance upon the information contained in bids
submitted in response to the ITB. Utah County will be legally bound only when and
if there is a signed agreement entered into between Utah County and the awarded
bidder(s).
B. It is vitally important that any person who signs a bid or agreement on behalf of a
respondent certifies that he or she has the authority to so act. The bidder who has its
bid accepted may be required to answer further questions and provide further
clarification of its bid and responses.
C. Receiving this ITB or responding to it does not entitle any entity to participate in
services or transactions resulting from or arising in connection with this ITB. Utah
County shall have no liability to any person or entity under or in connection with this
ITB, unless and until Utah County and such person have executed and entered into an
agreement pursuant to the terms of this ITB.
D. By responding to this ITB each responding party acknowledges that neither Utah
County nor any of its representatives is making or has made any representation or
warranty, either express or implied, as to the accuracy or completeness of any portion
of the information contained in this ITB. The responding party further agrees that
neither Utah County nor any of its representatives shall have any liability to the
responding party or any of its representatives as a result of this ITB process or the use
of the information contained in this ITB. Only the terms and conditions contained in
an agreement when, as, and if executed, and subject to such limitations and
restrictions as may be specified therein, may be relied upon by the respondent in any
manner as having any legal effect whatsoever.
1.14 BONDS
A. Before this contract is awarded by Utah County, the Contractor shall furnish to Utah
County the following bonds:
1. A performance bond satisfactory to the County in an amount equal to 100% of
the price specified in the contract, to assure the faithful performance of the
contract, for the protection of Utah County, to be held until final acceptance
by Utah County of all aspects of this project; and
2. A payment bond satisfactory to the County in an amount equal to 100% of the
price specified in the contract, for the protection of each person supplying
labor, service, equipment, or material for the performance of the work
provided for in the contract.
B. Each bond shall be:
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1. Binding upon the award of the contract.
2. Executed by a surety company or companies duly authorized to do business in
the State of Utah, or, in the form or cash or other certified funds.
3. Payable to Utah County, A Body Corporate and Politic.
4. Filed with the Utah County Public Works Department in a timely manner
following the Closing date for Receipt of Bids.
5. Increased if the contract price is increased by change order or otherwise
subsequent to entering into the contract.
C. Utah County will hold the Payment Bond for 90 days subsequent to the completion of
the project.
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GENERAL REQUIREMENTS
Alteration of Plans or Character of Work
The County Commission, after recommendation by the County Public Works Director,
reserves the right to make at any time during the progress of the work, such increases or
decreases in quantities and such alterations in the details of construction, and the elimination
of one or more items as may be found necessary or desirable. Such alterations shall not be
considered as a waiver of, nor release of, the surety. The Contractor agrees to accept the
work as altered the same as if it had been a part of the original Agreement. The Contractor
shall proceed with the work alterations when ordered in writing. Financial increases to this
Agreement must be approved in writing by the County Commission before additional
work is authorized and constructed.
Brand Name
The use of brand names in the Specifications is for the purpose of designating the standard
of quality, performance, and characteristics desired. Equivalent brand substitutions for
products must be approved by Utah County.
Change Orders
Utah County may at any time, without notice to any sureties, by written order designated or
indicated to be a change order, make changes to the work within the general scope of the
contract, and to the contract amount and/or contract deadlines.
The overhead, profit, and commission fees included in any change order bid shall not exceed
the maximum percentages of the net cost of the bid as shown in the following table:
Overhead &
Commission
Profit
To prime Contractor on work performed by
subcontractors 0% 10%
To prime Contractor or subcontractor for that
portion of work performed with their
respective forces 10% 0%
Only the Contractor or subcontractor who actually performs or furnishes the work may charge
for overhead or profit regardless of the number of tiers of subcontractors, that is, the markup
on work subcontracted by a subcontractor will be limited to one charge of 10% for overhead
and profit and one charge of 10% for the prime Contractor's commission.
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Overhead and profit includes but is not limited to:
A. Estimating.
B. Field supervision above foreman level superintendents, assistant superintendents, general
foremen, engineers, accountants, timekeepers, office manager, and other staff.
C. Office supplies.
D. Drinking water.
E. Temporary heat, light, and power.
F. Field toilets.
G. Small tools.
H. Other costs of materials and/or equipment associated with performance of the contract.
On bids covering both increases and decreases in the contract amount, the overhead and profit
shall be computed on the net change only.
Each change order shall be signed by the Contractor, the County Public Works Director, and
the County Commission, and payment and performance bonds shall be increased by the
Contractor to reflect any increase to the contract amount before the Contractor will be
authorized to proceed with the work specified therein.
Failure of Contractor and the County to agree on an adjustment of contract amount or contract
deadlines shall not excuse Contractor from proceeding with prosecution and performance of
work. Contractors, subcontractors, and suppliers shall handle all disputes in a manner which
will permit work to proceed on schedule while the matter in dispute is being resolved.
The County shall have the right, within its sole discretion, to require the Contractor to
commence performance of changes to work based on County requirements prior to the
submission of a cost bid by the Contractor to the County, or approval of the cost bid by the
County. In such case, Contractor shall proceed with the work so changed upon receipt of a
Construction Change Directive from the County and thereafter submit to the County as soon
as possible any cost bid required.
Completion Date
The completion date for the Spanish Fork River Park Pipe Fence is on or before October 15,
2026, regardless of weather conditions and other related problems. If the Contractor fails to
complete the work on or prior to the completion date, or by extension of time granted by
the County in writing, then the Contractor may forfeit his or her 5% payment retainer and
shall in addition be liable for all additional costs and damages incurred by Utah County as a
result of the failure of completion.
If abnormal weather conditions or other natural events totally beyond the control of the
Contractor require, in the judgment of the County, an extension of the completion date,
written authorization must be given by the County for such specific extension.
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