Space Study, Architectural & Engineering Services for New Court & Justice Center

Agency:	Genesee County
State:	Michigan
Type of Government:	State & Local
NAICS Category:	541310 - Architectural Services 541330 - Engineering Services
Posted Date:	Mar 11, 2025
Due Date:	Mar 25, 2025
Solicitation No:	25-437
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

BID NO	BID NAME	BID DUE DATE AND TIME	BID AWARDED TO
25-437	Space Study, Architectural & Engineering Services for New Court & Justice Center A pre-proposal meeting will be held on Thursday, March 6, 2025, at 10:00 a.m. (EST) at Genesee County Administration Building, 1101 Beach St., Rm 301, Flint, MI 48502. This meeting is not mandatory; however, attendance is highly recommended because it will afford contractors the opportunity to obtain information about this project and ask any questions directly related to this solicitation in person. Addendum 1 Addendum 2	REVISED Tuesday, March 25, 2025 @ 10:00 AM

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Chrystal Simpson,

Chief Financial Officer

GENESEE COUNTY PURCHASING

A Division of the Genesee County Office of Fiscal Services

COUNTY ADMINISTRATION BLDG

1101 BEACH STREET, ROOM 361,

FLINT, MICHIGAN 48502

Phone: (810) 257-3030 Fax (810)257-3380

www.geneseecountymi.gov

February 12, 2025

GENESEE COUNTY REQUEST FOR PROPOSAL (RFP) #25-437

Sealed proposals will be received until 2:00 p.m. (EST), Thursday, March 13, 2025, at

the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint, MI,

48502 for Space Study, Architectural & Engineering Services for New Court &

Justice Center.

This procurement is conducted in accordance with the Genesee County Purchasing

Regulations, a copy of which is on file and available for inspection at the Genesee County

Purchasing Department or at the website Current Bids (www.geneseecountymi.gov).

A pre-proposal meeting will be held on Thursday, March 6, 2025, at 10:00 a.m. (EST)

at Genesee County Administration Building, 1101 Beach St., Rm 301, Flint, MI 48502. This

meeting is not mandatory; however, attendance is highly recommended because it will

afford contractors the opportunity to obtain information about this project and ask any

questions directly related to this solicitation in person.

Each offeror is responsible for labeling the exterior of the sealed envelope containing the

proposer’s response with the proposal number, proposal name, proposal due date and

time, and your firm’s name. The proposal request number and due date for this RFP are:

DUE DATE:

DUE DATE FOR SUBMISSION OF QUESTIONS:

PRE-PROPOSAL MEETING:

POST MEETING SUBMISSION OF QUESTIONS:

PROPOSAL NUMBER

2:00 PM (EST), Thursday, March 13, 2025

5:00 PM (EST) Wednesday, February 26, 2025

Thursday, March 6, 2025 @ 10:00 AM (EST)

Friday, March 7, 2025, before 5:00 PM

#25-437

Rita Schubert_____________

Rita Schubert, Purchasing Manager

Bid2\2024\25-437

Attachments

GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

www.geneseecountymi.gov

RFP #25-437

TABLE OF CONTENTS

SECTION 1 – INSTRUCTIONS TO PROPOSERS ..................................... 3

SECTION 2 – STANDARD TERMS & CONDITIONS ................................. 5

SECTION 3 – ADDITIONAL TERMS & CONDITIONS ............................... 5

SECTION 4 – QUALIFICATIONS OF PROPOSERS ................................. 8

SECTION 5 – BACKGROUND INFORMATION ......................................... 8

SECTION 6 – SCOPE OF SERVICES........................................................ 9

SECTION 7 – INFORMATION REQUIRED FROM PROPOSERS ........... 11

SECTION 8 – EVALUATION PROCESS AND SELECTION.................... 12

SECTION 9 – INSURANCE REQUIRED FROM PROPOSERS ............... 12

COST PROPOSAL FORM ....................................................................... 14

SIGNATURE PAGE.................................................................................. 15

GENESEE COUNTY INSURANCE CHECKLIST ..................................... 17

REFERENCES.. ....................................................................................... 18

PROFESSIONAL SERVICES CONTRACT.............................................. 19

EXHIBIT A……......................................................................................... 26

RFP #25-437

RFP #25-437 Space Study, Architectural & Engineering Services for

New Court & Justice Center

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. Sealed proposals will be received until 2:00 p.m. (EST), Thursday, March 13, 2025,

at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint,

MI, 48502. The Genesee County Purchasing Department hours of operation are 8:00

a.m. to 5:00 p.m., closed holidays check website for closed days. Label the sealed

envelope containing the proposal response as described on page 1. LATE

PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL WILL NOT BE

ACCEPTED.

2. A pre-proposal meeting will be held on Thursday, March 6, 2025, at 10:00 a.m.

(EST) at Genesee County Administration Building, 1101 Beach St., Rm 301, Flint, MI

48502. This meeting is not mandatory; however, attendance is highly recommended

because it will afford contractors the opportunity to obtain information about this

project and ask any questions directly related to this solicitation in person.

3. Please carefully review this document. It provides information necessary to aid

participating vendors in formulating a thorough response. A formal, comprehensive

review period will be conducted to ensure that Genesee County selects the best

possible vendor that will provide the best value and service.

4. Submit one original and one paper copy of your proposal. After the proposal

closes, you will be contacted to send the County an electronic copy of your

proposal via email. All proposals submitted become the property of Genesee

County. The original must include a signature on the Signature Page of a person

authorized to make a binding offer. Failure to provide the required number of duplicate

copies may result in rejection of your proposal. Proposals may not be submitted on

the MITN site for this offering.

5. All submissions will be time stamped by an individual within the Office of Fiscal

Services. The only acceptable evidence of the time of receipt of the submissions is

that of the time clock that resides within said office. It is each Proposers responsibility

to ensure that its proposal is time stamped by the Office of Fiscal Services by the

deadline. This responsibility rests entirely with the Proposer, regardless of delays

resulting from postal handling or for any other reasons. Proposals will be accepted at

any time during the normal course of business only, said hours being 8:00 a.m. to 5:00

p.m. Local Time, Monday through Friday, legal holidays as exception.

6. Michigan Inter-governmental Trade Network– an alternate review of this proposal

under Proposal # 25-437 Space Study, Architectural & Engineering Services for

New Court & Justice Center can be done at https://www.bidnetdirect.com/mitn.

i. Genesee County has partnered with BidNet as part of the Michigan

Inter-governmental Trade Network (MITN) and will post their bid

opportunities to this site. As a vendor, you can register with

Michigan Inter-governmental Trade Network (use hyperlink or

https://www.mitn.info/Registration.asp?ID=2340) and be sure that

RFP #25-437

you see all available bids and opportunities. By selecting automatic

bid notification, your company will receive emails once Genesee

County has a bid opportunity that matches your company's

business. In addition, the site handles bid opportunities, RFPs, and

RFQs for other member governmental agencies. If you need help

registering, please call Michigan Inter-governmental Trade Network

support department toll free 1-800-835-4603.

7. All communications, any modifications, clarifications, amendments, questions,

responses, or any other matters related to this RFP, shall be made by and through the

purchasing contact reference in this solicitation. No contact regarding this solicitation

made with other County employees is permitted. Any violation of this condition may

result in immediate rejection of proposal.

8. All prospective proposers shall be responsible for routinely checking the Genesee

County Purchasing Department website at Current Bids (geneseecountymi.gov) for

issued addenda and other relevant information. Genesee County shall not be

responsible for the failure of a prospective proposer to obtain addenda and other

information issued at any time related to this RFP.

9. A sample of a contract is attached to this RFP. After the award is made to the

successful proposer, the County and the successful proposer will negotiate a final

contract that substantially conforms to said contract. Any exceptions to the terms and

conditions of the contract and this RFP must be clearly set forth in your proposal and

referenced on company letterhead. The County will not entertain negotiations to

change any terms and conditions of the contract or RFP unless those changes are

requested in your proposal.

10. Insurance must be provided prior to the contract starting date and kept in full effect

and compliance during the entire contract period. Insurance requirements are

provided in Section 9 Insurance Required from Proposers. Failure to comply with

these provisions will cause termination of the agreement. The County of Genesee

requires a signed Genesee County Insurance Checklist form with each proposal

submitted.

The Contractor agrees to be responsible for any loss or damage to property or

persons due to the performance of services herein contracted and further agrees to

indemnify and defend the County of Genesee harmless from any loss or damage

resulting therefrom.

County Policy dictates that under no circumstances can the County agree to indemnify

proposers pursuant to Michigan Law.

11. Local Preference for Genesee County Businesses: Unless the funding source for

the contract prohibits such preferences, within 5 business days of bid opening, if the

lowest responsive responsible bidder is not a Genesee County Business a Genesee

County Business who has submitted a responsive bid that is no more than 5% higher

than the lowest responsive bid may submit an amended bid to the Purchasing

Administrator. In the event that there are multiple Preferred Businesses that would

qualify for an opportunity to submit an amended bid, only the Preferred Business

RFP #25-437

submitting the lowest qualifying bid may submit an amended bid. A Preferred

Business, who is the lowest responsive responsible bidder, may not amend their bid

pursuant to this section. Amended bids submitted by Preferred Businesses in this

manner shall be considered along with other responsive bids submitted by responsible

bidders.

12. Proposals must be submitted in the format outlined in SECTION 7 – Information

Required from Proposers to be deemed responsive.

SECTION 2 – STANDARD TERMS & CONDITIONS

See Genesee County website, Purchasing Department for Standard Terms and

Conditions by going to the following link: Std T C SECTION 2023.pdf

SECTION 3 – ADDITIONAL TERMS & CONDITIONS

1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting proposals

from qualified firms who can provide a Space Study, Architectural & Engineering

Services for a new Court & Justice Center.

2. Issuing Office: This RFP is issued by the Genesee County Purchasing Department

on behalf of the Genesee County Board of Commissioner’s Office. The contact

person is Rita Schubert, Purchasing Manager, Genesee County, 1101 Beach Street,

Room 361, Flint, Michigan 48502, phone: (810) 257-3851, and

rschubert@geneseecountymi.gov . Email is the preferred method of contact.

3. Questions & Inquiries: All questions regarding this RFP shall be submitted in

writing and received no later than Wednesday, February 26, 2025, before 5:00 PM

(EST) to the Genesee County Purchasing Department as listed above. E-mail is

the preferred method of contact for all inquiries concerning this RFP, and please

entitle the subject line of your e-mail as follows: Question(s) for RFP #25-437. No

verbal interpretation to any respondent as to the meaning of any requirement stated

in this RFP shall be binding on Genesee County. All responses to questions

regarding this RFP shall be issued in writing and distributed as an addendum by

Genesee County. All responses to questions regarding this RFP will be addressed

during the pre-proposal meeting. Consultants who have attended the pre-proposal

meeting will also be allowed to submit questions no later than Friday, March 7, 2025,

before 5:00 PM.

4. Addenda: Genesee County reserves the right to amend and provide clarification of

this RFP prior to the date for proposal submission. In such an event, an addendum

will be posted on the Purchasing Department website Current Bids

(geneseecountymi.gov). Further, all proposals shall acknowledge having seen any

and all addendums issued (1, 2, 3, etc.) on the Signature Page.

5. Proposal Considerations: All costs incurred in the preparation of a response to this

RFP or any costs prior to approval of the contract by Genesee County and formal

notification to the selected proposer will be the responsibility of the respondent and

will not be reimbursed by Genesee County. Proposals should be prepared simply and

RFP #25-437

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Space Study, Architectural & Engineering Services for New Court & Justice Center

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