South Cary Water Reclamation Facility UV Disinfection Facility Improvement, CEI Services

REQUEST FOR QUALIFICATIONS
RFQ #354-UT27-03
Project Title: (SW1396) SCWRF UV Disinfection Facility Improvement,
Construction Administration
Issue Date: July 8th, 2026
Due Date: August 19, 2026 at 2:00 PM ET
Issuing Department: Utilities
Direct all inquiries concerning this RFQ to:
Jamie Bissonnette, PE
Senior Project Manager
Email: jamie.bissonnette@carync.gov
v.04.15.24

Table of Contents
1 INTRODUCTION ............................................................................................................................. 1
1.1 Purpose ...................................................................................................................................................... 1
1.2 Background ............................................................................................................................................... 1
1.3 RFQ Timeline ........................................................................................................................................... 2
1.4 Questions ................................................................................................................................................... 2
1.5 Submittal Requirements and Contact Information ................................................................ 3
1.6 Rights to Submitted Material ............................................................................................................ 3
1.7 Communications .................................................................................................................................... 4
1.8 Lobbying ..................................................................................................................................................... 4
1.9 Gifts and Favors ..................................................................................................................................... 4
1.10 Proposer Expenses .............................................................................................................................. 4
1.11 Proposer Acceptance .......................................................................................................................... 4
2 QUALIFICATIONS PACKAGE .................................................................................................. 5
2.1 Request for Qualifications Required Document Format .................................................... 5
2.2 Hourly Rates ............................................................................................................................................ 6
2.3 Qualifications Package Documents.............................................................................................. 6
3 PROPOSAL EVALUATION ........................................................................................................ 7
3.1 Evaluation Criteria ................................................................................................................................. 7
3.2 Final Selection ......................................................................................................................................... 7
3.3 Notice to Proposers .............................................................................................................................. 7
4 SCOPE OF SERVICES ................................................................................................................ 8
5 EXECUTION OF PROPOSAL .................................................................................................. 11
APPENDIX I ............................................................................................................................................. 12
APPENDIX II ............................................................................................................................................ 14
v.04.15.24

1 INTRODUCTION
1.1 Purpose
The Town of Cary is seeking one of more qualified firm(s) with which to contract for the
following services:
* Construction Phase Services
* Post-Construction Phase Services
The project consists of the installation of a new ultraviolet (UV) disinfection dual channel
structure and associated electrical, mechanical, structural, and site improvements
necessary to support the upgraded system.
A detailed scope of services is provided in Section 4 of this solicitation.
Information related to this solicitation, including any addenda, will be posted on the
North Carolina electronic Vendor Portal (eVP) at: https://evp.nc.gov/solicitations/
1.2 Background
The South Cary Water Reclamation Facility (SCWRF), located at 4900 West Lake Road,
Apex, is a 12-million-gallon-per-day (MGD) wastewater treatment facility designed to
remove Biochemical Oxygen Demand (BOD), Total Suspended Solids (TSS), nitrogen
and phosphorus compounds, turbidity, and other undesirable constituents from plant
influent, producing highly treated effluent suitable for safe discharge to the environment.
Figure 1 - SCWRF Overview

The original ultraviolet (UV) disinfection
system at SCWRF was installed in July 1989,
making it the first system of its kind to operate
in the state of North Carolina. The system was
upgraded in 1999 to accommodate a peak
flow capacity of 32 MGD.
The installation of a new dual-channel UV
disinfection system is necessary to replace
the existing aging infrastructure (Figure 2).
The upgraded system will increase treatment
capacity to meet current and projected flows
while improving overall operational reliability.
The dual-channel configuration provides
redundancy, allowing one channel to remain
in service while the other is offline for
maintenance or repair. This operational
flexibility enhances system resiliency,
reduces the risk of regulatory non-
compliance, and ensures continuous
disinfection during peak flow events or
equipment outages.
Figure 2- One Channel UV System in use
Overall, these improvements will modernize the facility's UV disinfection process, improve
operational flexibility, and support the Town's long-term wastewater treatment and
regulatory compliance objectives.
1.3 RFQ Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The Town of Cary reserves the right to modify and/or adjust this schedule to meet the
needs of the project. All times shown are Eastern Time (ET):
RFQ Process Date and time
RFQ Advertisement Date Wednesday, July 8, 2026
Deadline for written questions Wednesday, August 5, 2026
Town Response to Questions (anticipated) Wednesday, August 12, 2026
Submittal Due Date and Time Wednesday, August 19, 2026 @ 2PM
1.4 Questions
Requests for clarification and questions to this RFQ must be received by the Town not
later than the date shown above in Section 1.3, entitled "RFQ Timeline", for the submittal
of written inquires. The Town will not entertain any further questions after the due date.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual:
2

Contact Name Email Address
Jamie Bissonnette, Senior Project Manager jamie.bissonnette@carync.gov
Indicate "RFQ #354-UT27-03 - Questions" in the subject of the email. Questions
submitted via telephone will not be answered.
The Town shall issue addenda reflecting questions and answers to this RFQ, if any, which
shall be posted to the NC eVP website. No information, instruction or advice provided
orally or informally by any Town personnel, whether made in response to a question or
otherwise in connection with this RFQ, shall be considered authoritative or binding.
Respondents shall be entitled to rely only on written material contained in an Addendum
to this RFQ.
It is important that all Respondents submitting to this RFQ periodically check the
NC eVP website for any Addenda. It is the Respondent's responsibility to ensure
that all addenda have been reviewed and, if required, signed and returned.
1.5 Submittal Requirements and Contact Information
Electronic responses ONLY will be accepted through the NC eVP website. Interested
parties must be logged in to submit proposals electronically. Registration information is
available at NC Electronic Vendor Portal (eVP). Proposals must be clearly marked with
name of the submitting company, the RFQ number and RFQ title (Your Company Name
354-UT27-03 SCWRF UV Disinfection Facility Improvement, Construction
Administration).
Proposers must submit one (1) electronic version, submitted as a viewable and printable
Adobe Portable Document File (PDF), on or before the submittal due date and time
provided in Section 1.3. Submissions that do not comply with the stated submission
method will be deemed non-responsive.
Cary reserves the right to reject any or all proposals for any reason and to waive any
informality it deems in its best interest. Any requirements in the RFQ that cannot be met
must be indicated in the proposal. Proposers must respond to the entire Request for
Qualifications (RFQ). An incomplete proposal may be eliminated from consideration
at the discretion of Cary.
It is the responsibility of the Firm to ensure that their response arrives at the designated
location specified in this Section by the due date and time specified in Section 1.3 RFQ
Timeline.
1.6 Rights to Submitted Material
All proposals and supporting materials, as well as correspondence relating to this RFQ,
shall become the property of the Town. The content of all submittals will be held
confidential until the selection of the firm is made. Proposals will be reviewed by the
Evaluation Team, as well as other Town staff and members of the general public who
submit public record requests. Any proprietary data must be clearly marked. In submitting
a Proposal, each Prospective Proposer agrees that the Town may reveal any trade secret
materials contained in such response to all Town staff and Town officials involved in the
selection process and to any outside consultant or other third party who serves on the
Evaluation Team or who is hired by the Town to assist in the selection process. Proposals
3

marked entirely as "confidential", "proprietary", or "trade secret" will be considered non-
responsive and will be removed from the evaluation process.
1.7 Communications
All communications of any nature regarding this RFQ with any Town staff, elected Town
officials, evaluation committee members are strictly forbidden from the time the
solicitation is publicly posted until award. Questions must be submitted in writing to the
individual designated in Section 1.5 prior to the deadline provided in Section 1.3.
Violation of this provision may result in the Firm's proposal being removed from
consideration.
1.8 Lobbying
By responding to this solicitation, the Firm certifies that it has not and will not pay any
person or firm to influence or attempt to influence an officer or employee of the Town or
the State of North Carolina, or any elected official in connection with obtaining a contract
as a result of this RFQ.
1.9 Gifts and Favors
Contractors shall become aware of and comply with laws related to gifts and favors,
conflicts of interest and the like, including N.C.G.S. 14-234, N.C.G.S. 133-1, and
N.C.G.S. 133-32
1.10 Proposer Expenses
The Town of Cary will not be responsible for any expenses incurred by any Firm in the
development of a response to this Request for Qualifications or any other activities
associated with this procurement including but not limited to any onsite (or otherwise)
interviews and/or presentations, and/or supplemental information provided, submitted, or
given to Town of Cary and/or its representatives. Further, the Town of Cary shall reserve
the right to cancel the work described herein prior to issuance and acceptance of any
contractual agreement/purchase order by the recommended Firm even if the awarding
authority for each entity has formally accepted a recommendation.
1.11 Proposer Acceptance
Submission of any proposal indicates a Proposer's acceptance of the conditions
contained in this RFQ. The Town of Cary has the sole discretion and reserves the right
to cancel this RFQ, and to reject any and all proposals, to waive any and all informalities
and/or irregularities, if it is deemed to be in the Town's best interests to do so. The Town
of Cary reserves the right to accept or reject any or all of the items in the proposal, and
to award the contract in whole or in part and/or negotiate any or all items with individual
Firms if it is deemed in the Town of Cary's best interest. Moreover, the Town of Cary
reserves the right to make no selection if proposals are deemed not in the best interest
of the Town of Cary.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
4

2 QUALIFICATIONS PACKAGE
Responses must follow the format outlined below. The Town may reject as non-
responsive at its sole discretion any submittal that does not provide complete and/or
adequate responses or departs in any substantial way from the required format.
2.1 Request for Qualifications Required Document Format
All responses shall be no longer than 10 total .pdf sheets. The cover letter, Appendix I
and Appendix II, are not included in the total.
Section 1: Cover Letter
Provide an introduction letter summarizing the unique qualifications of your Firm to meet
the needs of this project. This letter should be presented on the Firm's official letterhead
and signed by an authorized representative who has the authority to enter into a contract
with the Town on behalf of the Firm. Include the name, title, address, telephone and email
address of the individual who serves as the point of contact for this solicitation.
Section 2: Corporate Background and Experience
Include background information on the Firm and provide detailed information regarding
the Firm's experience with similar projects. Provide a list of all similar contracts performed
in the past 10 years, accompanied by at least 3 references, including contact persons,
firm, telephone number and email address.
Include the total amount invoiced for each listed project, the length of the project, and list
of personnel involved in the project who are also proposed for the subject project named
in this solicitation. Failure to provide a list of all similar contracts in the specified period
may result in the rejection of the Firm's proposal. The evaluation team reserves the right
to contact any or all listed references, and to contact other public entities regarding past
performance on similar projects.
Section 3: Financial Information
Not Required.
Section 4: Project Understanding, Approach and Schedule
Provide a comprehensive narrative, outline, and/or graph demonstrating the Firm's
understanding and approach to accomplishing the tasks outlined in the Scope of Work
section of this RFQ. A description of each task and deliverable and the schedule for
accomplishing each shall be included.
Section 5: Team Firm, Experience and Certifications/Qualifications
This section must include the proposed staffing, deployment and firm of personnel to be
assigned to this project. The Proposer shall provide information as to the qualifications
and experience of all executive, managerial, legal, and professional personnel to be
assigned to this project, including resumes citing experience with similar projects and the
responsibilities to be assigned to each person. A project-specific firm chart which clearly
illustrates the roles, responsibilities, and the reporting relationships of each team member
should be included.

2.2 Hourly Rates
This solicitation is being issued in accordance with NCGS 143-64.31, otherwise known
as the Mini-Brooks Act, and therefore price cannot and will not be a determining factor in
the selection of the successful contractor. One copy of the hourly rates for all proposed
project personnel should be uploaded as a separate file using the same naming format
described in Section 1.6.
2.3 Qualifications Package Documents
This RFQ is comprised of the base RFQ document, any attachments, and any addenda
released before Contract award. All attachments and addenda released for this RFQ in
advance of any Contract award are incorporated herein by reference.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY.
6

3 PROPOSAL EVALUATION
3.1 Evaluation Criteria
This is not a bid. There will not be a public opening. Proposals will be evaluated based
solely on the following criteria:
(a) x (b)
(a) (b)
Criteria Weighted
Weight Score (0-3)
Score
Corporate Background and Experience 20
Project Understanding 20
Project Approach 35
Team Firm, Experience, and Qualifications 25
Final Score
Score Points
0- Missing or Does Not Meet Expectation 2- Meets Expectation
1- Partially Meets Expectation 3- Exceeds Expectation
3.2 Final Selection
Proposals will be reviewed after opening and will be ranked in order of choice, at which
point contract negotiations will begin with the most qualified firm. If negotiations are
unsuccessful, the Town will then pursue negotiations with the next most qualified firm.
The Town shall not be bound or in any way obligated until both parties have executed a
contract. The Town also reserves the right to delay the award of a contract or to not award
a contract.
The general conditions and specifications of the RFQ, including the Contractor's fee
proposal, and/or written correspondence applicable to the RFQ, may become part of the
contract documents. Failure of the awarded Contractor to perform as represented may
result in contract cancellation.
3.3 Notice to Proposers
It shall be the Proposer's responsibility to read the Instructions, all relevant exhibits and
attachments, and any other components made a part of this RFQ, and to comply with all
requirements and specifications provided herein. Proposers are responsible for obtaining
and complying with all Addenda and other changes that may be issued in connection with
this RFQ.

4 SCOPE OF SERVICES
The awarded Contractor(s) shall provide services as set forth in this RFQ and more
particularly described in this Section 4.
The principal features of the main project include:
* Construction of a new UV disinfection dual channel structure
* Installation of an electrical duct bank from a nearby building to the new structure
* Installation of a new UV disinfection system
* Connection of existing facility piping to the new structure
* Demolition of the existing UV structure
The selected firm(s) will provide comprehensive Construction Engineering and
Inspection (CEI) services including, but not limited to, construction observation and
inspection, coordination of materials testing, schedule monitoring, review of contractor
pay applications, project documentation, and coordination between the contractor,
design engineer, and Town staff to ensure the project is constructed in accordance with
the approved plans, specifications, and contract documents.
The selected firm shall also assist the Town with coordination of plant operations during
construction, including review of shutdown plans, tie-ins, and commissioning activities
necessary for installation and startup of the new UV disinfection system.
Scope of Work
The Scope of Work includes, but is not necessarily limited to, the following tasks:
1. Construction Services
* Host a pre-construction meeting for the project and facilitate subsequent weekly
and monthly project meetings once construction begins.
* Provide construction inspection and oversight of the project on behalf of the
Town through final construction completion, including warranty and maintenance
acceptance by the Town Utilities Department.
* Perform submittal review and provide recommendations for approval in
accordance with the construction contract, plans, and specifications.
* Coordinate with the Town's Project Manager throughout all phases of
construction.
* Coordinate with the Town's Plant Staff regarding all shutdowns and construction
activities that may directly affect daily plant process operations.
* Supervise and schedule all required testing performed by outside engineering
firms contracted by the Town.
* Administer the Construction Contract to ensure the project is constructed in
accordance with the plans, specifications, special provisions, and associated
technical requirements.
* Maintain a complete set of "red-line" drawings on site during construction that
document all revisions and changes to the design drawings.
8