Sound Reinforcement Services

Agency:	City of Albany
State:	Oregon
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Jan 11, 2024
Due Date:	Feb 7, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF ALBANY, OREGON

REQUEST FOR PROPOSALS (RFP)

Proposals Due by 2:00 p.m. (Pacific Time), Wednesday, February 7, 2024

Notice is hereby given that the City of Albany (“City”) is requesting proposals for Sound

Reinforcement Services for the City’s River Rhythms Concert Series consisting of five concerts, and

one main stage concert for the Northwest Art & Air Festival, annually. The requested services are

for a proposed contract term of three years, beginning March 2024, with the option to renew for

two additional, one-year terms.

The scope of services for Sound Reinforcement include:

• Provide a complete and “state of the art” operating system for amplification, distribution

and reproduction of voice, instrumental ensembles, and other audio program material

with even distribution of reinforced sound throughout the main audience area.

• Ability to accurately measure the sound performance level (SPL) at mix position with an

industry standard ANSI calibrated measurement system such as a 10 Easy System, or B+K

2238 SPL meter. The system must log SPL (Leq A) over one-hour periods.

• Supervise all sound services and coordinate with artists, artists’ representatives, production

services, and City staff, before, during and after performances.

• Review and facilitate all sound requirements within a specified timeline with specific

attention to sound needs as specified in artists’ rider per artists’ technical advance, and

equipment requirements.

• Provide delay systems, stage monitor, and intercom between house console and monitor

console.

Solicitation documents may be downloaded from the City of Albany website at

https://albanyoregon.gov/bids, or examined at Albany City Hall, Finance Department, 333

Broadalbin Street SW, Albany, OR 97321, Monday through Friday, 8:00 a.m. to 5:00 p.m. There is a

$35 charge to receive a printed copy of the documents.

It is imperative that those who download the solicitation documents check the website regularly

for addenda, clarifications, and other notifications that may be pertinent. Proposers are solely

responsible for checking the website to determine if addenda or clarifications have been issued.

For questions regarding the solicitation, contact Diane Murzynski, CPPO, Contracts and

Procurement Officer, at diane.murzynski@albanyoregon.gov, and Rick Barnett, Parks & Facilities

Maintenance Manager, at rick.barnett@albanyoregon.gov.

Proposal responses must be submitted electronically to Diane Murzynski, in the Finance

Department, at procurement@albanyoregon.gov, and received not later than 2:00 p.m., (Pacific

Time), Wednesday, February 7, 2024, or any extension of the time made by addendum. Submittals

will be considered time-stamped and received by the City when received in the procurement email

inbox. The email subject line should include the project name “Sound Reinforcement Services”.

Proposals received after the closing date and time will not be opened or reviewed. Proposals shall

be valid for 120 days after opening unless otherwise specified.

The City may reject any proposal not in compliance with all prescribed solicitation procedures

and requirements and other applicable law and may reject any or all proposals in whole or in part

when the cancellation or rejection is in the best interest of the City, and at no cost to the City.

DATED THIS 8TH DAY OF JANUARY 2024.

Diane M. Murzynski, NIGP-CPP, CPPO, CPPB

Contracts and Procurement Officer

PUBLISH: Albany Democrat-Herald, on Tuesday, January 9, 2024

Daily Journal of Commerce, on Monday, January 8, 2024

Sound Reinforcement Services

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