Somerset County Park Commission Entertainment Consulting Services For 2020 Summer Concerts at Duke Island Park

Agency: Somerset County
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Oct 18, 2019
Due Date: Nov 19, 2019
Solicitation No: PC-XS-0005-20
Bid Source: Please Login to View Page
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Somerset County Park Commission Entertainment Consulting Services For 2020 Summer Concerts at Duke Island Park
  • Category: RFPs
  • Contract Number: PC-XS-0005-20
  • Posting Date: 10/18/2019
  • Responses Due: 11/19/2019

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The following RFP opportunity has been posted:

Somerset County Park Commission

Entertainment Consulting Services

For 2020 Summer Concerts at Duke Island Park

Contract #: PC-XS-0005-20

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Attachment Preview

SOMERSET COUNTY PARK COMMISSION
PURCHASING DIVISION
KAREN L. MCGEE, RPPO, QPA
Purchasing Agent
PO BOX 3000 20 GROVE STREET
SOMERSET COUNTY ADMINISTRATION BUILDING
SOMERVILLE, NJ 08876 - 1262
PHONE: (908) 231-7053
Fax: (908) 575-3917
NOTICE OF RFP
Professional and Exempt Services
The Somerset County Park Commission is soliciting proposals through a fair and open process in
accordance with N.J.S.A. 19:44A-20.4 et seq.
Sealed responses will be received by the Purchasing Agent for the Somerset County Park
Commission on November 19, 2019 at 3:30 PM prevailing time in the Purchasing Division,
Somerset County Administration Building, 20 Grove St., Somerville, NJ 08876 at which time and
place responses will be opened and read in public for:
Somerset County Park Commission
Entertainment Consulting Services
For 2020 Summer Concerts at Duke Island Park
Contract #: PC-XS-0005-20
RFP responses must be made on the standard proposal forms, be enclosed in a sealed package
bearing the name and address of the bidder and the RFP TITLE NAME & CONTRACT #on the
outside, addressed to Karen L. McGee, Purchasing Agent, at the address above.
Specifications and instruction to bidders may be obtained at the County Purchasing Office or the
Somerset County Park Commission website at www.somersetcountyparks.org and on the
Somerset County website www.co.somerset.nj.us/notice.html.
Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A.
40A:11-23(c) (1). All interested respondents should check the website from now through RFP
opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related
to this procurement.
Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C
17:27 et seq.
Karen L. McGee, RPPO, QPA
Purchasing Agent Somerset County
Legal Publication Date: October 18, 2019
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1.
Introduction
This contract is to furnish and deliver artist talent for a series of up to eight free public concerts to be
held in the summer of 2020 at Duke Island Park at North Branch Park, Bridgewater, New Jersey, and at
the Independence Day Festival on July 4, 2020 at North Branch Park, Bridgewater, New Jersey through
a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq.
2. Administrative Conditions and Requirements
The following items express the conditions and requirements of this RFP. Together with the other RFP
sections, they apply to the RFP process, the subsequent contract, and project production. Any
proposed change, modification, or exception to these conditions and requirements may be the basis for
the owner to determine the proposal as non-responsive to the RFP and will be a factor in the
determination of an award of a contract. The contents of the proposal of the successful respondent, as
accepted by the owner, will become part of any contract awarded as a result of this RFP.
2.1 Schedule
The dates established for respondent proposals, proposal review, contractor selection and
project initiation are:
1. Release of RFP
October 18, 2019
2. Proposal Due Date
November 19, 2019 at 3:30 PM
3. Evaluation Completed
December 2, 2019
4. Governing Body Action
December 12, 2019
2.2 Proposal Submission Information
Submission Date and Time:
November 19, 2018 at 3:30 P.M.
One (1) Original signed in ink & three (3) copies and One (1) copy on CD or USB Flash
Drive .pdf format of the RFP response. The owner is storing all responses electronically;
therefore submit all pages of the RFP response on a CD or USB Flash Drive in addition to
the printed three (3) copies.
Three (3) ring binders or elaborate binding is unnecessary.
Submission Office:
Office of the Purchasing Agent
Administration Building 3rd Floor
20 Grove Street
Somerville, NJ 08876
Clearly mark the submittal package with the title of this RFP and the name of the responding
firm, addressed to the Purchasing Agent. The original proposal shall be signed in ink and
marked to distinguish it from the three (3) copies. Faxed or emailed proposals will NOT
be accepted.
Only those RFP responses received prior to or on the submission date and time will be
considered. Responses delivered before the submission date and time specified above may
be withdrawn upon written application of the respondent who shall be required to produce
evidence showing that the individual is or represents the principal or principals involved in
the proposal. After the submission date and time specified above, responses must remain
firm for a period of sixty (60) days.
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2.3 Using Department Information
Somerset County Park Commission
Administration
355 Milltown Road
Bridgewater, NJ 08807
2.4 Park Commission Representative for this Solicitation
Please direct all questions in writing to:
Karen L. McGee, RPPO, QPA
Purchasing Agent
Voice: 908-231-7043
Fax:
908 575-3917
Email: PurchasingDiv@co.somerset.nj.us
Questions by prospective respondents concerning this RFP may be addressed to Karen L.
McGee, RPPO, QPA, Purchasing Agent for the Somerset County Park Commission in writing
via fax at 908-575-3917 or by email: PurchasingDiv@co.somerset.nj.us. Please note the
aforementioned contact is authorized only to direct the attention of prospective respondents
to various portions of the requirements so that they may read and interpret each portion for
themselves. NO employee of the Somerset County Park Commission is authorized to give
interpretations of any portion of this RFP or to give information as to the requirements for
the RFP in addition to that already contained in the RFP unless as a formal addenda.
Interpretations of the RFP or additional information as to its requirements, when necessary,
shall be communicated to prospective respondents only by written addendum issued by the
Purchasing Agent of the Somerset County Park Commission.
Please identify the contract name, number and note Request for Information as the subject
line when submitting a request by fax or email.
2.5 Interpretations and Addenda
Respondents are expected to examine the RFP with care and observe all its requirements.
All questions about the meaning or intent of this RFP, all interpretations and clarifications
considered necessary by the owner’s representative in response to such comments and
questions will be issued by Addenda mailed or delivered to all parties recorded as having
received the RFP package. Only comments and questions responded to by formal written
Addenda will be binding. Oral interpretations, statements or clarifications are without legal
effect.
2.6 Quantities of Estimate
Wherever the estimated quantities of work to be done are shown in any section of this RFP,
including the Proposal Cost Form, they are given for use in comparing proposals. The owner
especially reserves the right (except as herein otherwise specifically limited) to increase or
diminish the quantities as may be deemed reasonably necessary or desirable by the owner
to complete the work detailed by the contract. Such increase or diminution shall in no way
violate this contract, nor shall any such increase or diminution give cause for claims or
liability for damages.
3
2.7 Cost Liability and Additional Costs
The owner assumes no responsibility and liability for costs incurred by the Respondents prior
to the issuance of an agreement. The liability of the owner shall be limited to the terms and
conditions of the contract.
Respondents will assume responsibility for all costs not stated in their proposals. All unit
rates either stated in the proposal or used as a basis for its pricing are required to be all-
inclusive. Additional charges, unless incurred for additional work performed by request of
the owner as noted in 2.6, are not to be billed and will not be paid.
2.8 Statutory and Other Requirements
2.8.1 Compliance with Laws
Any contract entered into between the contractor and the owner must be in accordance with
and subject to compliance by both parties with the New Jersey Local Public Contracts Law.
The contractor must agree to comply with the non-discrimination provisions and all other
laws and regulations applicable to the performance of services there under. The respondent
shall sign and acknowledge such forms and certificates as may be required by this section.
2.8.2 MANDATORY EEO/AFFIRMATIVE ACTION EVIDENCE N.J.S.A. 10:5-31 et
seq. and N.J.A.C. 17-27 et seq.
No firm may be issued a contract unless it complies with the affirmative action provisions of
N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of
Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The
contract will include the language included as attachment A in this specification.
1. Goods, Professional Services and Service Contracts
Each contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
i. A Letter of Federal Approval indicating that the vendor is under an existing federally
approved or sanctioned affirmative action program. A copy of the letter must be
provided by the vendor to the Public Agency and Division. This approval letter is valid
for one year from the date of issuance.
ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in
accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the
Certificate to the Public Agency as evidence of its compliance with the regulations.
The Certificate represents the review and approval of the vendor’s Employee
Information Report, Form AA-302 by the Division
iii. The successful respondent shall complete an Initial Employee Report, Form AA-302
and submit it to the Division with a check or money order for $150.00 made payable
to “Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance
2.8.3 Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.
Discrimination on the basis of disability in contracting for the delivery of services is
prohibited. Respondents are required to read American with Disabilities language that is
part of the documents attached hereto and agree that the provisions of Title II of the Act are
made part of the contract. The contractor is obligated to comply with the Act and hold the
owner harmless.
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2.8.4 Statement of Corporate Ownership-Stockholder Disclosure - N.J.S.A. 52:25-
24.2 (P.L. 1977 c.33)
In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership,
limited liability corporation, limited liability partnership, Subchapter S corporation or sole
proprietorship, shall be awarded a contract, unless prior to the receipt of the RFP
response/bid or accompanying the RFP response/bid of the corporation, partnership, limited
partnership, limited liability corporation, limited liability partnership, subchapter S
corporation or sole proprietorship, there is submitted to the Somerset County Park
Commission a statement setting forth the names and addresses of all stockholders who own
10% or more of the stock, of any class or of all individual partners who own a 10% or
greater interest in the corporation, partnership, limited partnership, limited liability
corporation, limited liability partnership, Subchapter S corporation or sole proprietorship. If
one or more such stockholder or partner is itself a corporation or partnership, the
stockholders holding 10% or more of that corporation’s stock, or the individual partners
owning 10% or greater interest in that partnership, as the case may be, shall also be listed.
The disclosure shall be continued until names and addresses of every non-corporate
stockholder and individual partner, exceeding the 10% ownership criteria established in this
act has been listed. The form shall be signed and submitted with the RFP proposal/bid
whether or not a stockholder or partner owns less than 10% of the business submitting the
RFP proposal/bid. Failure to comply requires mandatory rejection of the RFP proposal/bid.
The Respondent shall complete and submit the form of statement that is included in this
RFP.
2.8.5 Non-Collusion Affidavit - N.J.S.A. 52:34-15
The Non-Collusion Affidavit, which is part of this RFP, shall be properly executed and
submitted with the RFP response.
2.8.6 Proof of N.J. Business Registration Certificate - N.J.S.A. 52:32-44
Pursuant to N.J.S.A. 52:32-44, Somerset County (“Contracting Agency”) is prohibited from
entering into a contract with an entity unless the bidder/proposer/contractor, and each
subcontractor that is required by law to be named in a bid/proposal/contract has a valid
Business Registration Certificate on file with the Division of Revenue and Enterprise Services
within the Department of the Treasury.
Prior to contract award or authorization, the contractor shall provide the Contracting Agency
with its proof of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or proposal shall provide proof of business registration to the
bidder, who in turn, shall provide it to the Contracting Agency prior to the time of contract,
purchase order, or other contracting document is awarded or authorized.
During the course of contract performance:
(1) The contractor shall not enter into a contract with a subcontractor unless the
subcontractor first provides the contractor with a valid proof of business registration.
(2) The contractor shall maintain and submit to the Contracting Agency a list of
subcontractors and their addresses that may be updated from time to time.
(3) The contractor and any subcontractor providing goods or performing services under
the contract, and each of their affiliates, shall collect and remit to the Director of the
Division of Taxation in the Department of Treasury, the use tax due pursuant to the
Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal
property delivered in the State. Any questions in this regard can be directed to the
Division of Taxation at (609) 292-6400. Form NJ-REG can be filed online at
www.state.nj.us/treasury/revenue/busregcert.shtml.
Before final payment is made under the contract, the contractor shall submit to the
Contracting Agency a complete and accurate list of all subcontractors used and their
addresses.
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