SOMERSET COUNTY PARK COMMISSION
MELISSA A. KOSENSKY, RPPO, QPA
Interim Purchasing Agent
PO BOX 3000 – 20 GROVE STREET
SOMERSET COUNTY ADMINISTRATION BUILDING
SOMERVILLE, NJ 08876 - 1262
PHONE: (908) 231-7053
Fax: (908) 575-3917
NOTICE TO BIDDERS
Sealed bids will be received by the Purchasing Agent for the Somerset County Park Commission on
July 21, 2020 at 2:30pm prevailing time in the Purchasing Division, Somerset County Administration
Building, 20 Grove St., Somerville, NJ 08876 at which time and place bids will be opened and read in
Furnish and Delivery of Two (2) Freestanding Pergola Construction Kits
Contract #: PCC-9044-20R
In accordance with the Governor’s directives, the County of Somerset offices are closed to the public,
but still operational.
The Purchasing Division is maintaining Social Distancing; therefore, it is encouraged to Mail in your bid
responses in a timely manner via USPS, UPS and FedEx, etc. If they must be hand-delivered, potential
bidders may drop them off at the Main Entrance of the County’s Administration Building, 20 Grove
Street, Somerville, New Jersey 08876 and a Sheriff’s Officer will contact the Purchasing Division to
receive the responses.
We value the integrity of the procurement process, and due to the circumstances, the bid opening will
be conducted via Live-Stream from the Freeholder’s Meeting room. You can access the Live-Stream
from the County’s homepage at the prevailing date and time stated in this Notice to Bidders. During
the bid opening process, the bidders will be announced as well bid amounts. A bid review providing unit
prices will not take place at the openings. Instead, this information will be posted, as always to the
Purchasing webpage once available.
Bid responses must be made on the standard proposal forms, be enclosed in a sealed package bearing
the name and address of the bidder and the “BID TITLE NAME & CONTRACT #” on the outside and
addressed to Karen L. McGee, Purchasing Agent, at the address above.
Any Bid Addenda will be issued on the County and Somerset County Park Commission websites, and
processed in accordance with N.J.S.A. 40A:11-23(c)(1). All interested bidders should check the
website from now through bid opening. It is the sole responsibility of the respondent to be
knowledgeable of all addenda related to this procurement.
Specifications and instruction to bidders may be obtained at the County Purchasing Office or the
Somerset County Park Commission website at www.somersetcountyparks.org and on the Somerset
County website www.co.somerset.nj.us.
Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.
Melissa A. Kosensky, RPPO, QPA
Interim Purchasing Agent
SOMERSET COUNTY PARK COMMISSION
SUBMISSION OF BIDS
A. Sealed bids shall be received in accordance with public advertisement as required by law, a
copy of said notice being attached hereto and made a part of these specifications.
B. Each bid shall be submitted on the proposal form attached, in a sealed envelope
(1) Addressed to the Purchasing Agent
(2) Bearing the name and address of the bidder on the outside
(3) Clearly marked “BID” with the contract name and number being bid. Provide One (1)
Original & One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.
C. It is the bidder’s responsibility to ensure that bids are presented to the Purchasing Agent on
the hour and at the place designated. Bids may be hand delivered or mailed; however, the
Somerset County Park Commission disclaims any responsibility for bids forwarded by regular
or express mail. If the bid is sent by express mail, the designation in B. above must
also appear on the outside of the express company envelope. Bids received after the
designated time and date will be returned unopened.
D. The Somerset County Park Commission reserves the right to postpone the date for
presentation and opening of bids and will give written notice of any such postponement to
each prospective bidder as required by law.
E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn
upon written application of the bidder who shall be required to produce evidence showing
that the individual is or represents the principal or principals involved in the bid. Once bids
have been opened, they shall remain firm for a period of sixty (60) calendar days.
F. Each bid proposal form must give the full business address, business phone, fax, e-mail, the
contact person of the bidder, and be signed by an authorized representative as follow:
• Bids by partnerships must be signed in the partnership name by one of the members of
the partnership or by an authorized representative followed by the signature and
designation of the person signing.
• Bids by corporations must be signed in the legal name of the corporation, followed by the
name of the State in which incorporated and must contain the signature and designation
of the president, secretary or other person authorized to bind the corporation in the
• Bids by sole-proprietorship shall be signed by the proprietor.
• When requested, satisfactory evidence of the authority of the officer signing shall be
G. Multiple Bids Not Accepted
More than one bid from an individual, a firm or partnership, a corporation or association
under the same or different names shall not be considered.
H. Official Request for Bid packages are available from the County’s and Somerset County Park
Commission websites at www.co.somerset.nj.us and www.somersetcountyparks.org at no
cost to the prospective bidders. All addenda are posted on both site’s and issued in
accordance with N.J.S.A. 40A:11-23(c)(1). Potential bidders are cautioned that they are
bidding at their own risk if a third party supplied the specifications that may or may not be
complete. The Somerset County Park Commission is not responsible for third party supplied
I. Results of all bids are posted on the County and Somerset County Park Commission’s
The following provisions, if indicated by an (X), shall be applicable to this bid and be
made a part of the bidding documents:
A. BID GUARANTEE
Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount
of ten percent (10%) of the total price bid, but not in excess of $20,000, payable
unconditionally to the Somerset County Park Commission.
When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond
from a surety company authorized to do business in the State of New Jersey and acceptable
to the Somerset County Park Commission.
The check or bond of the unsuccessful bidder(s) shall be returned as prescribed by law. The
check or bond of the bidder to whom the contract is awarded shall be retained until a
contract is executed and the required performance bond or other security is submitted.
The check or bond of the successful bidder shall be forfeited if the bidder fails to enter into a
contract pursuant to statute. Failure to submit required guarantee shall be cause for
rejection of the bid.
B. CONSENT OF SURETY
Bidder shall submit with the bid a Certificate (Consent) of Surety with Power of Attorney for
full amount of bid price from a Surety Company authorized to do business in the State of
New Jersey, and acceptable to the Somerset County Park Commission stating that it will
provide said bidder with a Performance Bond in the full amount of the bid. This certificate
shall be obtained in order to confirm that the bidder to whom the contract is awarded will
furnish Performance and Payment bonds from an acceptable surety company on behalf of
said bidder, any or all subcontractors or by each respective subcontractor or by any
combination thereof which results in performance security equal to the total amount of the
contract, pursuant to N.J.S.A. 40A11-22.
Failure to submit this shall be cause for rejection of the bid.
C. PERFORMANCE BOND
Successful bidder shall simultaneously with the delivery of the executed contract, submit an
executed bond in the amount of one hundred percent (100%) of the acceptable bid as
security for the faithful performance of this contract.
The performance bond provided shall not be released until final acceptance of the whole
work and then only if any liens or claims have been satisfied. The surety on such bond or
bonds shall be a duly authorized surety company authorized to do business in the State of
New Jersey pursuant to N.J.S.A. 17:31-5. For multi-year contracts, the Performance Bond
may be resubmitted each year on the Contract Anniversary Date for the amount remaining
on the contract.
Failure to submit this with the executed contract shall be cause for declaring contract null
and void pursuant to N.J.S.A. 40A:11-22.
D. LABOR AND MATERIAL (PAYMENT) BOND
The successful bidder shall with the delivery for the performance bond submit an executed
payment bond to guarantee payment to laborers and suppliers for the labor and material
used in the work performed under the contract.
Failure to submit a labor and material bond with the performance bond shall be cause for
declaring the contract null and void.
E. MAINTENANCE BOND
Upon acceptance of the work by the Somerset County Park Commission, the contractor shall
submit a maintenance bond (N.J.S.A. 40A:1-16.3) in an amount not to exceed 100% of the
project costs guaranteeing against defective quality of 3work or materials for the period of:
PREPARATION OF BIDS (PRICING INFORMATION AND FORMS)
A. (1). The Somerset County Park Commission is exempt from any local, state or federal sales,
use or excise tax. Somerset County Park Commission shall not pay for New Jersey State
Sales and Use Tax that are included in any invoices. Somerset County Park Commission will
not pay service charges such as interest and late fees.
(2). The Somerset County Park Commission or any of its offices and divisions will not
complete credit applications as a result of contract(s) resulting from award based on
The County of Somerset is rated by:
Standard & Poor’s Ratings Group: AAA
Moody’s Investors Services: Aaa
Dun and Bradstreet
B. Bid responses shall be signed in ink (Original Signature Required) by the bidder; all
quotations shall be made with a typewriter/computer or pen and ink. Any quotation showing
any erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be
inserted in spaces provided.
C. Failure to sign and give all information in the bid may result in the bid being rejected.
D. Estimated Quantities (Open-Ended Contracts, Purchase as Needed) The Somerset County
Park Commission has attempted to identify the item(s) and the estimated amounts of each
item bid to cover its requirements; however, past experience shows that the amount ordered
may be different than that submitted for bidding. The right is reserved to decrease or
increase the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and
11.10. NO MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.
E. Bidders shall insert prices for furnishing goods and services required by these specifications.
Prices shall be net including any charges for packing, crating, containers etc. All
transportation charges shall be fully prepaid by the contractor, F.O.B. destination and
placement at locations specified by the Somerset County Park Commission. As specified,
placement may require inside deliveries. No additional charges shall be allowed for any
transportation costs resulting from partial shipments made for the contractor’s convenience.
F. Any bidder may withdraw their bid at any time before the time set for receipt of bids.
G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO THE
BID DOCUMENT CHECK LIST PAGE.
H. Results of all bids are posted on the County website www.co.somerset.nj.us and Somerset
County Park Commission web site www.somersetcountyparks.org
FIRM FIXED CONTRACT
This is a firm fixed contract, prices firm, FOB Somerset County Park Commission locations. No
price escalation. The vendor shall void the contract and permit the Somerset County Park
Commission to solicit open market pricing should any price increase or surcharge be imposed.
INTERPRETATIONS AND ADDENDA
A. The bidder understands and agrees that its bid is submitted on the basis of the specifications
prepared by the Somerset County Park Commission. The bidder accepts the obligation to
become familiar with these specifications.
B. Bidders are expected to examine the specifications and related documents with care and
observe all their requirements. Ambiguities, errors or omissions noted by bidders should be
promptly reported in writing to the Purchasing Agent. In the event the bidder fails to notify
the Somerset County Park Commission of such ambiguities, errors or omissions, the bidder
shall be bound by the bid.
C. No oral interpretation of the meaning of the specifications will be made to any bidder. Every
request for an interpretation shall be in writing, addressed to the Purchasing Agent,
referencing the Contract Name and Contract Number in the subject line, at
PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for
interpretation and or clarification must be received at last three (3) business days prior to
the date fixed for the opening of the bids.
D. All interpretations, clarifications and any supplemental instructions will be in the form of
written addenda to the specifications, and will be distributed to all prospective bidders. All
addenda so issued shall become part of the specification and bid documents, and shall be
acknowledged by the bidder by completing the Acknowledgement of Receipt of Addenda
form. The Somerset County Park Commission’s interpretations or corrections thereof shall
Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide
required notice prior to official receipt of bids to any person who has submitted a bid or who
has received a bid package. They will be sent via electronic transmissions to those known
recipients of the bid specifications.
E. Discrepancies in Bids
1. If the amount shown in words and its equivalent figures do not agree, the written words
shall be binding. Ditto marks are not considered writing or printing and shall not be
2. In the event that there is a discrepancy between the unit prices and the extended totals,
the unit prices shall prevail. In the event there is an error of the summation of the
extended totals, the computation by the Somerset County Park Commission of the
extended totals shall govern.
BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE
A. Brand names and or descriptions used in this bid are to acquaint bidders with the type of
commodity desired and will be used as a standard by which alternate or competitive
materials offered will be judged. Competitive items must be equal to the standard described
and be of the same quality of work.
B. Variations between the goods and services described and the goods and services offered are
to be fully identified and explained by the bidder on a separate sheet and submitted with the