Somerset County Judicial Center

State of Maine
Bureau of General Services
Division of Planning, Design & Construction
Request for Qualifications
Information for Owner's Representatives
The Department of Administrative and Financial Services, Bureau of General Services
(BGS) and the Maine Judicial Branch (MJB) wish to procure Owner's Representative (OR)
services for the Somerset County Judicial Center (SCJC) at 47-55 Court Street in Skowhegan,
Maine.
Project Description
This project consists of site development at 55 Court Street and expansion of the existing
District Court at 47 Court Street. Such site improvements for the combined 2.04-acre project
site include, but are not limited to, the following:
* Secure and public parking areas
* Controlled vehicle access dates
* Generator installation
* New utility connections; power, water, natural, gas, and sewer
* Construction of concrete, asphalt and paver walkways
* Landscaping and planting enhancements
* Masonry separation walls
The project involves renovating the existing 12,742 sqft building and construction of a 38,592
sqft addition resulting in a total building area of 48,334 sqft.
First Floor area is approximately 28,642 SF. Program on this floor includes, but is not limited
to, secure judicial parking; a sally port; main public entrance with security screening; three
courtrooms; two deliberation rooms; clerk's office with service windows; four judge's chambers;
secure and public circulation corridors; information center; public meeting rooms; restrooms;
security office; Marshal stations; District Attorney's office; secure waiting areas; two secure
elevators, one staff elevator, and one public elevator; one secure stair, one staff stair, and one
public stair; IT rooms; electrical closets; and public, private, and holding cell restrooms.
Second Floor area is approximately 13,838 SF. Program on this floor includes, but is not limited
to, one courtroom; one private conference room; clerk service windows; two judge's chambers;
deposition room, high-density storage; facilities office, IT office, secure and public circulation
corridors; public meeting rooms; Public Defender's office; security office; one secure elevator,
one staff elevator, and one public elevator; one staff stair and one public stair; IT rooms;
mechanical room; electrical room; electrical closets; and public, private, and holding cell
restrooms.
RFQ Information Sheet - 3802 Somerset Judicial Center.docx 1 of 5

State of Maine
Bureau of General Services
Division of Planning, Design & Construction
Third Floor area is approximately 5,854SF. Program on this floor includes, but is not limited
to, holding cells; two secure elevators and one staff elevator; one secure stair and two staff stairs;
storage areas; electrical and mechanical rooms; IT/server room; high-density storage; marshal
locker rooms with associated restrooms and showers; facilities office and storage; as well as
general restrooms and janitorial spaces.
The building construction includes concrete foundations and floor slabs, structural steel
framing, brick masonry veneer & granite details, membrane & pitched roofing, interior finishes,
elevators, plumbing, HVAC, & electrical systems.
The estimated budget for construction is approximately $34,200,000. The construction
phase is expected to be approximately 18-months duration.
The scope of services for this project includes, but may not be limited to,
* Advise the Owner on design and construction issues
* Facilitate open communications among all parties; help avoid adversarial
interactions and promote a sense of trust and teamwork
* Ensure that the project is completed at the lowest possible cost and highest degree
of quality and workmanship that is consistent with the plans and specifications for
the project
* Assist the Owner in maintaining the project budget
* Attend all construction phase meetings
* Submit periodic construction phase reports as directed
* Advise Owner of any observed safety, security, procedural, or compliance
concerns as soon as possible
* Facilitate timely answers among the project team members and the Owner
* Participate in the review of architectural and engineering documents related to
construction
* Review project documents for feasibility of bidding and implementation
* Participate in general project planning
* Monitor the project to help ensure that procedures, materials, and equipment
comply with approved project plans, specifications and samples, Owner's
standards, and quality
* Monitor contractor workmanship
* Oversee Owner testing requirements
* Document and track field modifications and deviations
* Maintain a current field set of drawings and specifications
RFQ Information Sheet - 3802 Somerset Judicial Center.docx 2 of 5

State of Maine
Bureau of General Services
Division of Planning, Design & Construction
* Maintain daily construction logs including activities-on-site, weather, deliveries,
issues, and resolutions, provide periodic reports to the Owner
* Manage contract change orders including monitoring and endorsing any time and
material work
* Monitor and report construction progress against schedule and budget
* Assist with the review of monthly Contractor applications for payment
* Participate in inspections
* Facilitate project closeout, employee equipment training and warranty service
procedures and responses
* Coordinate this work or additional work with other consultants or vendors
contracted by the Owner as directed.
Project Budget
The construction budget is approximately $34.2 million, with an overall project budget
not to exceed $45 million.
Anticipated Schedule
RFQ responses due ......................................................................................................... 10/27/2026
Short-listed firms notified .......................................................................................... by 10/30/2026
OR firm interviews ...................................................................................... 11/2/2026 to 11/6/2026
OR firm selection ............................................................................................................ 11/13/2026
Agreement approved .................................................................................................... by 12/4/2026
Construction completed ............................................................................................... by 3/31/2028
Project duration ........................................................................................... 12/31/2026 - 3/31/2028
RFQ Information Sheet - 3802 Somerset Judicial Center.docx 3 of 5

State of Maine
Bureau of General Services
Division of Planning, Design & Construction
Submission Requirements
Interested firms should submit one paper copy and one electronic copy of a Letter of
Interest with a Statement of Qualifications which includes their response to criteria A through G
in the Selection Criteria table below.
The paper copy of the Letter of Interest and Statement of Qualifications should be sent to
Connor Smith, PO Box 4820, Portland, ME 04112 so as to be received not later than 1:00 PM
on October 27, 2026.
The electronic copy of the Letter of Interest and Statement of Qualifications should be
sent as an attachment to an email addressed to connor.smith@courts.maine.gov so as to meet the
deadline noted above. Alternate methods of providing electronic copies, such as website links to
file sharing sites, or flash drives, or encrypted e-mails are unacceptable and may invalidate the
entire submission.
Selection Criteria
A. Qualifications to Professional experience in general. Quality of services.
undertake this project Relevant disciplines. Size of firm or firms. Understanding of
this project. Responsiveness to project by virtue of proximity.
Discuss each of the above especially as it relates to the work of
this project.
B. Cost control Ability to manage project budgets, to create accurate
experience construction cost estimates, and to utilize project cost controls
in design and construction.
C. Project experience List of projects that demonstrate relevant capabilities, with
services provided for each project. Provide project details, date
of completion, and client contact information for each. Note
the involvement of the particular personnel who are proposed
for this project.
D. Similar project List of recently completed projects similar in type, size, and
experience other elements. Provide project details, date of completion, and
client contact information for each. Note the involvement of
the particular personnel who are proposed for this project.
E. Project team Organization of project team, with profiles of key personnel
who would be involved in the project. Provide education,
RFQ Information Sheet - 3802 Somerset Judicial Center.docx 4 of 5

State of Maine
Bureau of General Services
Division of Planning, Design & Construction
special training, experience, and responsibilities of personnel,
especially as it relates to the work of this project. Experience
working together as a unit.
F. Workload projection General illustration or statement of the ability of the project
team to respond to this project schedule.
G. Business references List of business references other than those listed above,
including contact information.
This project will utilize the standard BGS contract forms, available on the BGS website
(https://www.maine.gov/dafs/bgs/forms).
Firms responding will be screened and interviewed on the basis of qualifications only.
Project fees for this project shall not be discussed at the interview. Specific program information
will not be available before the screening of qualification packages. The selection committee
will rank all firms and negotiate fees with the highest ranked firm.
Owner's Representative Procurement Process
The standard procurement process for Owner's Representative services for public improvements
is a Qualification Based Selection (QBS) process per statute (1743 subsection 8, and Title 5,
1742 subsection 6), described briefly here:
1. The advertisement of this Request for Qualifications is the initial step in the process.
2. Interested companies respond to the Request for Qualifications (RFQ) as described
below, submitting the Letter of Interest and Statement of Qualifications to the Selection
Committee.
3. The Selection Committee screens all submissions and invites the most qualified
companies to interview for the project.
4. The Selection Committee interviews the companies. Second interviews may be
scheduled. References are checked.
5. The Selection Committee ranks all of the interviewed companies. BGS negotiates an
agreement with the highest ranked company based on the scope of professional services
identified in the RFQ and interview.
6. An Owner's Representative Agreement is drafted and approved by BGS.
RFQ Information Sheet - 3802 Somerset Judicial Center.docx 5 of 5