Sole Source Notice - Nonviolent Crisis Intervention Training

Agency:	Mississippi Department of Child Protection Services (MDCPS)
State:	Mississippi
Type of Government:	State & Local
NAICS Category:	611430 - Professional and Management Development Training
Posted Date:	Mar 19, 2024
Due Date:	Apr 16, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Notice of Intent to Certify Sole Source

Service Overview:

RFX #: 3150005561

The Mississippi Department of Child Protection Services (MDCPS) is currently seeking to enter

into a sole-source contract for Nonviolent Crisis Intervention Training services as described below.

Anyone objecting to this purchase as a sole source shall follow the procedures outlined below

before Tuesday April 16, 2024, at 3:00 pm CST.

Purpose:

MDCPS seeks to provide foster parents and agency staff with effective measures to mitigate

potentially escalating and/or violent situations by offering non-violent verbal crisis intervention

training. The purpose of this contract is to provide Nonviolent Crisis Intervention Training to CPS

Social Workers and contracted facilities that provide services to children and youth in the care of

MDCPS. The vendor shall provide evidence-supported crisis prevention program(s) that have

demonstrated measurable impacts within similar environments.

Outcomes of Contracted Services:

• Teach staff how to recognize and verbally de-escalate potential crisis and to safely use

physical interventions through blended training using:

✓ NCI™ 2nd Edition with Advanced Physical Skills training

✓ NCI™ 2nd Edition with Trauma training, NCI™ 2nd Edition training, and

✓ Verbal Intervention training

• Implemented training program to maintain the safety and security of Agency staff and the

population they serve.

• Instructor Certification Training for Train the Trainer training CPI content.

Scope of Services:

The Crisis Prevention Institute training is designed for Agency staff who directly interact with

individuals impacted by trauma and Agency staff who encounter dangerous behaviors from those

individuals. The program will last for thirty-three months to complete trainings and recertifications.

• The vendor would provide onsite Instructor Certification Programs in Nonviolent Crisis

Intervention and trauma training to run concurrently.

• The Instructor Certification Programs would be offered in three locations within the state to

offer geographic access for attendees.

• The vendor would provide MDCPS access to an established online learning platform.

• The vendor would provide designated certification after all learning activities of the

Instructors (MDCPS staff and providers).

• The vendor will provide MDCPS with a complete training report of all newly certified

instructors.

• The vendor would provide MDCPS with a 90-day notice of recertification for all certified

Instructors.

• The vendor will provide MDCPS with ongoing access to training materials needed to

deliver training.

• MDCPS would receive notification of updates to curriculums.

MDCPS has identified three key learning objectives related to non-violent verbal crisis

intervention training:

1. Enhancing Safety: Teach participants how to recognize and prevent escalating behavior that could

lead to a crisis, ensuring the safety of both themselves and those in their care.

2. Developing De-escalation Skills: Provide techniques to effectively de-escalate situations, reducing

the need for physical intervention and maintaining a respectful environment.

3. Promoting Positive Relationships: Emphasize the importance of building positive relationships

and communication strategies to prevent and manage challenging behaviors, fostering a more

supportive and inclusive environment.

Part II – Work Requirements

A. Technical Requirements

1.) Conduct Instructor Certification Programs in Nonviolent Crisis Intervention®, 3rd Edition:

Trauma training for Client, to run concurrently at agreed upon time. This is a blended training with

both Online and classroom learning. All Certified Instructors and Instructor Candidates are required

to review the principles, concepts and models of Nonviolent Crisis Intervention® by completing

online modules of the Nonviolent Crisis Intervention® Blended Learning program. After

completion, candidates must attend required classroom training to apply and review content,

successfully complete an examination, and to learn and demonstrate competency with Nonviolent

Crisis Intervention restrictive interventions.

2.) Provide a CPI Global Professional Instructor to conduct each training.

3.) Provide all necessary and applicable teaching materials for each training.

Location/Delivery Setting:

The Crisis Prevention Institute shall perform the services required at any place or location selected by

MDCPS that is consistent with the Services to be provided. MDCPS shall select a location with sufficient

space that will accommodate breakout sessions.

Education, Certifications and Training:

Crisis Prevention Institute (CPI) is the world’s leading provider of evidence-based de-escalation

training. CPI programs equip staff with crisis intervention and de-escalation skills that reduce

challenging behavior and help prevent future incidents. Over 17 million individuals are trained in

CPI's de-escalation techniques and are making measurable impacts on the safety of their

workplaces.

Explanation of why the source is the only person or entity that can provide the required

services.

In order to comply with the Olivia Y. lawsuit and to meet with the 2023 Mississippi Improving

Care Plan, MDCPS began pursuing the CPI Non-violent verbal crisis intervention training for

MDCPS staff and foster parents. This training will provide foster parents and staff with effective

measures to mitigate potentially escalating and/or violent situations. CPI meets the specific

training, education and business requirements outlined in the agency's plan for compliance. CPI

has no other providers or distributors in their network, and their program offerings such as

materials and methodology are copyright and trademark protected. The CPI Legal Team advised

their claim for sole source has never been rejected. They currently do business in 13 other states

with the most recent sole source certification being in Rockford, Illinois.

There are no other service providers for non-violent crisis prevention training with de-escalation

methodology for the social worker industry found. Market research revealed Crisis Prevention

Training for the Education and Healthcare industry, but those offerings did not meet the specific

training needs or requirements of the agency, nor did it pertain specifically to the social worker

industry. A key consideration for this procurement is the timing to be able to comply with an

agency lawsuit and the current timeline for funding availability.

In summary, CPI and trauma training can assist child welfare staff post the COVID-19

pandemic by providing them with the skills and knowledge needed to effectively manage crisis

situations, support families impacted by trauma, and navigate the unique challenges presented

by the current crisis.

Estimated Cost:

The agency negotiated for discounts through effective planning of the following: a multi-year

agreement, bulk pricing for materials, forecasted trainings, and pre-determined venues. The

estimated annual amount to be expended for Nonviolent Crisis Intervention Training is

$ 1,500,000. This amount is within the expected price range for these services considering no

other comparable services are being offered by industry or non-industry service providers, we

feel the cost to be reasonable. Additionally, the service provider has further reduced the cost by

discounting their online MSRP List Price by approximately 20%.

Objection to Sole Source Procedure:

Any person or entity that objects and proposes that the services listed is not sole source and can

be provided by another person or entity shall submit a written notice to:

Jerrika Brantley Jackson

Director of Procurement & Contracts

contracts@mdcps.ms.gov

The subject line must read “Sole Source Objection - Nonviolent Crisis

Intervention Training.

The notice shall contain a detailed explanation of why the service is not a sole source

procurement. Appropriate documentation shall also be submitted if applicable.

If after a review of the submitted notice and documents, MDCPS determines that the service in

the proposed sole source request can be provided by another person or entity, then MDCPS will

withdraw the sole source request publication from the procurement portal website and submit the

procurement of the service to an advertised competitive bid or selection process.

If MDCPS determines after review that there is only one (1) source for the required service, then

MDCPS will appeal to the Public Procurement Review Board. MDCPS will have the burden of

proving that the service is only provided by one (1) source.

MDCPS WILL NOT BE RESPONSIBLE FOR DELAYS IN THE DELIVERY OR RESPONSES.

It is solely the responsibility of the interested Parties that responses reach MDCPS on time.

Interested Parties may contact Jerrika Brantley Jackson to verify the receipt of their responses.

Responses received after the deadline will be rejected.

Dates of Publication – Tuesday, March 19, 2024

STATE OF MISSISSIPPI

MISSISSIPPI DEPARTMENT OF CHILD PROTECTION SERVICES

CONTRACT FOR [INSERT TYPE OF SERVICES]

1. Parties. The parties to this contract are the Mississippi Department of Child Protection

Services (hereinafter “MDCPS”) and [Insert Vendor Name] (hereinafter “Independent

Contractor”).

2. Purpose. The purpose of this contract is for MDCPS to engage Independent Contractor for

[insert type of services]. Independent Contractor hereby agrees to render certain professional

services described in Paragraph 3, “Scope of Services.”

3. Scope of Services. Independent Contractor will perform and complete in a timely and

satisfactory manner the services described in the Scope of Services, attached hereto as

Exhibit A, and the “2nd Modified Mississippi Settlement Agreement and Reform Plan”,

attached hereto as Exhibit B, and incorporated herein by reference.

4. Consideration. As consideration for the performance of this Contract, Independent

Contractor shall be paid a fee not to exceed Contract Amount ($__________) in accordance

with the budget attached hereto as Exhibit C.

5. Period of Performance. This contract will become effective for the period beginning [Start

Date] and ending on [End Date] upon the approval and signature of both parties hereto.

6. Method of Payment. Independent Contractor agrees to accept payments referenced in

Paragraph 4, “Consideration”, to be paid as billed by Independent Contractor, upon review

and approval by MDCPS. Independent Contractor agrees to submit invoices to MDCPS that

contain a detailed account of each billing. The final invoice is to be submitted no later than

fifteen (15) days after the contract end date. Independent Contractor is classified as an

independent contractor and not a contractual employee of MDCPS. As such, any

compensation due and payable to Independent Contractor will be paid as gross amounts.

Independent Contractor invoices shall be submitted to the Agency as set forth in Paragraph

27. Independent Contractor invoices shall be submitted to MDCPS at

contract.invoices@mdcps.ms.gov by the 10th day of each month following completion.

7. Applicable Law. The contract shall be governed by and construed in accordance with the

laws of the State of Mississippi, excluding its conflicts of laws provisions, and any litigation

with respect thereto shall be brought in the federal courts in the State or in a court of

competent jurisdiction in Hinds County, Mississippi. Independent Contractor shall comply

with applicable federal, state, and local laws and regulations.

8. Availability of Funds. It is expressly understood and agreed that the obligation of the MDCPS

to proceed under this agreement is conditioned upon the appropriation of funds by the

Mississippi State Legislature and the receipt of state and/or federal funds. If the funds

anticipated for the continuing fulfillment of the agreement are, at any time, not forthcoming

or insufficient, either through the failure of the federal government to provide funds or of the

State of Mississippi to appropriate funds or the discontinuance or material alteration of the

Sole Source Notice - Nonviolent Crisis Intervention Training

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