Solar Installations

Agency:	City of Dublin
State:	Ohio
Type of Government:	State & Local
NAICS Category:	221114 - Solar Electric Power Generation 237130 - Power and Communication Line and Related Structures Construction 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Mar 7, 2024
Due Date:	Mar 28, 2024
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Contact information:	Please Login to View Page
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SOLAR INSTALLATIONS

AT THE SERVICE CENTER

REQUEST FOR PROPOSALS

Issue Date: March 7, 2024

Deadline: March 28, 2024 4:00 P.M. (EST)

Introduction

The City of Dublin invites qualified firms to submit a response (the "Proposal") to this Request for

Proposals ("RFP") to provide “turnkey” solar installations on the roof of the Service Center at 6555

Shier Rings Rd. and some portion of a canopy that is planned for electric vehicle charging in the

rear parking lot. This will include the procurement of equipment, design, and ongoing

maintenance. Renewable solar power at the Service Center will help achieve the City’s vision of

being the most sustainable, connected and resilient global city of choice. It will set in motion the

ability to achieve carbon neutrality. The successful firm will acceptably provide a solution to the

scope of work described herein.

Background

Dublin is a city of more than 47,000 residents located just northwest of Columbus, Ohio. It

offers residents and corporate citizens responsive services, attractive housing, superior public

education, direct regional highway access, abundant park space and recreational opportunities,

thoughtful and strategic planning, innovative ideas and technology and a dynamic community

life. Dublin is consistently ranked one of the safest cities in the nation and in 2015 was named

one of America’s Top 20 Creative Class Cities. It is home to more than 20 corporate

headquarters, an entrepreneurial center, 4,300+ businesses, world-class events and the urban,

walkable Bridge Street District.

The City of Dublin is working to adopt a sustainability plan to inform the next 10+ years of

goals and actions related to becoming a zero-waste and carbon neutral city. City Council

budgeted funds in 2024 to design and install a solar array on the roof of the Service Center.

For more information and details regarding the City of Dublin, please refer to the City’s website:

www.dublinohiousa.gov

Purpose

The City of Dublin is seeking proposals for the design, procurement of materials, installation,

interconnection, potential financing, and management models for the completion of a Solar PV

System to be located at 6555 Shier Rings Rd. There is currently $650,000 budgeted to execute

this project.

Description of Requested Services

Interested firms should view the following scope of work carefully to ensure they

understand the full extent of the City of Dublin’s expectations.

Scope of Work

• Project Management – Provide supervision and coordination of architects, engineers,

designers, and all other personnel necessary for the preparation of drawings and design

specifications required to complete this project.

• Management Plan – Describe a customized solution to maximize the City’s investment.

This includes financial analysis of the management options outlined below. The financial

analysis should include, but is not limited to, the upfront investment; the monthly and

annual cost; the monthly and annual savings; and the number of years until the City sees a

return on its investment.

o Power Purchase Agreement – the monthly fee may fluctuate but will be lower than

the utility rate. The Contractor is responsible for the operations and maintenance of

the solar system. Explain how funds will flow between the contractor, Dublin and

electric utility, if applicable. Describe any option for the City of Dublin to purchase

the system.

o City-owned – the City of Dublin is responsible for the operations and maintenance

of the solar system.

o Lease – the City of Dublin pays a fixed rate to lease solar panels. The Contractor

provides the power to Dublin at no additional cost to the fixed rate. The Contractor

is responsible for the operations and maintenance of the solar system. Describe any

option for the City of Dublin to purchase the system.

• Financial Analysis – Provide an analysis on the number of solar panels recommended to

maximize the City’s investment.

• Permitting – Secure building permits and all necessary documentation to begin the

installation of the panels.

• Equipment Procurement – Procure and supply all materials and supplies necessary to

complete the solar installation.

• Installation – Install a fully functional and interconnected solar system at the Service

Center.

• Maintenance Plan – Describe how the solar panels and associated equipment will be

maintained and repaired, if necessary, once the system is brought online.

Deliverables

The submission should include a detailed outline describing the firm’s approach in accomplishing

the work. The approach should outline and briefly describe each task and sub-task, providing

milestones or deliverables to be completed, and a timeline. The submission should also include

relevant supporting documents that highlight the firm or individuals’ abilities to fulfill the scope of

work for this Proposal.

Submittal Requirements

Firms should adhere to the following order and content for proposal sections. Each section

should be labeled for ease of reference:

A. Cover Sheet and Contact Information

The cover sheet should have the primary contact information including name,

organization, phone number, email and address.

B. Executive Summary

Include a high-level description of the proposed PV system and management

recommendation, professional background of the company and project team, and

description of relevant experience with equivalent projects.

C. Organization

Indicate whether the firm operates as an individual, partnership or corporation; and if

incorporated, include the state in which the firm is incorporated. The statement

should include information on the corporate status of the firm to operate in the State

of Ohio. The submission should also clearly identify the individual team members who

will be specifically assigned to work on each task.

Resumes of all qualified personnel proposed to perform work, both in-house and/or

any potential sub-contractors, should clearly demonstrate each individual’s

qualifications and professional experiences in the area of sustainability, environmental

sciences or urban planning, or other functional specialties that may be required to

satisfy the project’s scope of work.

D. Qualifications

Include examples of work completed for similar municipalities. Include the name,

location, completion date, and project description of a minimum of three (3) similar

projects completed in the last 5 years. In each example, provide the name(s) of team

members involved who will be assigned to this project and client contact references

(including name, title, phone number, and email address). The City of Dublin reserves

the right to contact any of the organizations or individuals listed.

E. Approach and Methodology

Describe your firm’s approach to accomplishing the work.

F. Detailed Scope of Services

Using the scope provided in this RFP as a guide, describe the sequential work tasks

planned to carry out in accomplishing each of the components, including a detailed,

itemized description of each task and service to be completed, meetings with staff, as

well as associated deliverables.

G. Project Schedule

Provide a project schedule indicating anticipated milestones and meetings, with the

estimated length of time for completion of the Plan. Time estimates should be

expressed in number of days/weeks to complete each task without reference to a

specific starting date. The schedule should identify when draft and final work

products will be submitted to City staff.

H. Contract Exceptions

Indicate any concerns with the terms of the City’s “Professional Services Agreement”

attached as “Attachment A”. Please make comments as specific as possible.

I. Conflict of Interest Statement

Include a statement disclosing any involvement with plan/development projects in the

City of Dublin by the consultant (and sub-consultants) within the last two years. The

City of Dublin reserves the right to reject any proposals having the potential for

conflicts of interest.

J. Fee Proposal

Include a proposed estimated cost associated with each item in the scope of work.

Fee quotations should include the names, titles, hourly rates, the cost of equipment,

and all other applicable fees or expenses. This applies to the lead firm and all

subcontractors.

Firms may propose potential add-on services not described in this RFP under an “If

Approved” header.

K. Other Information

Include any other information you consider to be relevant to the proposal.

Selection Process

Proposals may be evaluated using the following criteria and ranked accordingly:

• Demonstrated ability to perform the work described (20 points)

• Experience, qualifications, and expertise of the individuals assigned to the project (15

points)

• Experience in leading and delivering this work for similar municipalities (15 points)

• Quality of work, as verified by references (10 points)

• Ability to complete the project on time and on budget (10 points)

• Cost effectiveness of the fee proposal (10 points)

• An understanding of the City of Dublin and its needs in a consultant (15 points)

• Any other factors the selection committee deems applicable, including but not limited to

their ability to provide prompt maintenance (15 points)

The City of Dublin reserves the right to reject any late or incomplete submissions, and all proposals

for any reason. The Proposal does not commit the City of Dublin to award a contract, pay any

costs incurred in preparation of the Proposal, or to procure or contract for services.

Solar Installations

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