Solar Control Film Installation

Request for Proposals (RFP)
Leon County Schools
Purchasing Department
3397 West Tharpe Street
Tallahassee, Florida 32303
purchasing@leonschools.net
Solar Control Film Installation
District Wide
RFP 115-2026
RFP Released: 04/17/2026
Deadline for Questions*: 04/27/2026
Proposals Due*: 2:00 p.m. on 05/14/2026
Tony Green
Procurement Officer
*Timeline subject to change. Changes will be communicated through an addendum to this RFP (see Section 1.8)

RFP Timeline
RFP Process Steps Date and Time Location (if applicable)
District Website
https://www.leonschools.net/Page/4411
Release of RFP 04/17/2026
DemandStar
https://www.demandstar.com
Submit to:
Tony Green, Procurement Officer
Written 04/27/2026
Subject: RFP 115-2026 Solar Control Film Installation District
Questions Due 12:00PM Est
Wide
Email: purchasing@leonschools.net
District Website
Anticipated Posting
https://www.leonschools.net/Page/4411
of Answers to 04/30/2026
DemandStar
Submitted Questions
https://www.demandstar.com 17
Submit to:
Leon County Schools
Purchasing Department
Attn: Tony Green, Procurement Officer
Sealed Proposals 05/14/2026
Due and Opened RFP 115-2026 Solar
2:00PM Est
Control Film
Installation District
Wide 3397 W. Tharpe
Street Tallahassee, FL
32303*
*Also the location for the Proposal Opening
Leon County Schools
Evaluation Purchasing Department
05/19/2026
Team Meeting
3397 W. Tharpe Street
Tallahassee, FL 32303
Anticipated Date the District Website
District will Advertise
https://www.leonschools.net/Page/4411
its Notice of 06/02/2026
DemandStar
Recommendation to
the Board https://www.demandstar.com
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Table of Contents
RFP Timeline .................................................................................................................................................. 2
SECTION 1: Key Information ............................................................................................................................ 6
1.1 Quick Facts.................................................................................................................................................. 6
1.2 Proposer Qualifications .............................................................................................................................. 6
1.3 How to Contact Us (Procurement Rules and Information) ......................................................................... 6
1.4 Developing Your Proposal ........................................................................................................................... 7
1.5 Submitting Your Proposal ........................................................................................................................... 8
1.6 Proposal Opening ....................................................................................................................................... 9
1.7 Disposition of Proposals ........................................................................................................................... 10
1.8 Changes to the RFP ................................................................................................................................... 10
1.9 Protest Procedures ................................................................................................................................... 10
SECTION 2: Scope of Work ............................................................................................................................ 11
2.1 Background ............................................................................................................................................... 11
2.2 Procurement Overview ............................................................................................................................. 11
2.3 Contract Term ........................................................................................................................................... 11
2.4 Scope of Work .......................................................................................................................................... 12
2.5 Reassignment of Work .............................................................................................................................. 14
2.6 Invoice and Payment ................................................................................................................................ 14
SECTION 3: Procurement Rules and Information ............................................................................................ 15
3.1 Contents and Format of Proposal Submittals ........................................................................................... 15
3.2 Cost Proposal Submittals .......................................................................................................................... 17
3.3 Proposal Evaluation and Criterion ............................................................................................................ 17
3.4 Advertising Notice of Board Decision ....................................................................................................... 20
3.5 No Prior Involvement and Conflicts of Interest ........................................................................................ 20
3.6 Confidentiality, Proprietary, or Trade Secret Material .............................................................................. 20
3.7 Small Business Participation ..................................................................................................................... 21
3.8 Local Business Preference ......................................................................................................................... 21
SECTION 4: Contract Terms and Conditions .................................................................................................... 22
4.1 Contract Modifications ............................................................................................................................. 22
4.2 Use by Other Public Agencies ................................................................................................................... 22
4.3 Travel Expenses ........................................................................................................................................ 22
4.4 E-Verify ..................................................................................................................................................... 22
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4.5 Subcontracts ............................................................................................................................................. 23
4.6 Background Screening Requirements/Jessica Lunsford Act ...................................................................... 23
4.7 Insurance Requirements ........................................................................................................................... 23
4.8 Copyrights, Right to Data, Patents, and Royalties ..................................................................................... 26
4.9 Independent Contractor Status ................................................................................................................ 26
4.10 Contact with Students .............................................................................................................................. 26
4.11 Assignment ............................................................................................................................................... 27
4.12 Force Majeure .......................................................................................................................................... 27
4.13 Severability ............................................................................................................................................... 27
4.14 Reservation of Rights ................................................................................................................................ 27
4.15 Americans with Disabilities Act ................................................................................................................. 27
4.16 Employment of District Personnel ............................................................................................................ 27
4.17 Legal Requirements .................................................................................................................................. 27
4.18 Conflict of Law and Controlling Provisions ................................................................................................ 27
4.19 Default ...................................................................................................................................................... 27
4.20 Termination .............................................................................................................................................. 27
4.21 Public Records .......................................................................................................................................... 29
4.22 Indemnification ......................................................................................................................................... 29
4.23 No Waiver of Sovereign Immunity ............................................................................................................ 30
4.24 Disputes .................................................................................................................................................... 30
4.25 Federal Terms and Conditions .................................................................................................................. 30
4.26 Anti-Discrimination ................................................................................................................................... 32
4.27 Discriminatory Vendor List ........................................................................................................................ 32
4.28 Public Entity Crime & Convicted Vendor List ............................................................................................ 32
4.29 Contracting with Entities of Foreign Countries ......................................................................................... 32
4.30 Scrutinized Companies Certification ......................................................................................................... 32
4.31 Vendor Interests ....................................................................................................................................... 33
SECTION 5: Definitions .................................................................................................................................. 34
Attachment I ................................................................................................................................................ 35
Attachment II ............................................................................................................................................... 36
Attachment III .............................................................................................................................................. 38
Attachment IV .............................................................................................................................................. 39
Attachment V ............................................................................................................................................... 40
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Attachment VI .............................................................................................................................................. 44
Attachment VII ............................................................................................................................................. 45
Attachment VIII ............................................................................................................................................ 46
Attachment IX .............................................................................................................................................. 47
Attachment X ............................................................................................................................................... 49
Attachment XI .............................................................................................................................................. 52
Exhibit A ...................................................................................................................................................... 53
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SECTION 1: Key Information
1.1 Quick Facts
The School Board of Leon County, Florida (hereinafter referred to as the "District") is requesting sealed proposals
from interested, available, and qualified firms to provide firm pricing for qualified solar film installation
contractors. The District does not guarantee to any Successful Proposer (hereinafter referred to as
"Contractor") a specific volume of work as a result of the award.
a. The use of capitalization (such as Proposer) denotes words and phrases with special meaning as defined
in Section 5, Definitions.
b. All dates and times reflect Eastern Time (Tallahassee, Florida) unless otherwise indicated.
c. The District reserves the right to perform, or cause to be performed, the services herein described in any
manner it sees fit, including, but not limited to, award of other contracts, utilization of existing State or
governmental contracts, public purchasing cooperatives, or to perform the work with its own employees.
1.2 Proposer Qualifications
Proposers shall maintain a permanent place of business, have adequate equipment to perform the requested
services, be financially solvent, and maintain enough qualified personnel to perform the services of this
Contract. Proposers shall provide necessary warranties, as appropriate, for the items they propose to furnish.
a. The awarded Contractor(s) shall have a minimum of three (3) years experience within the last five (5)
years providing solar control film materials and installation services for other school districts or
governmental customers of the same nature as those sought by the District.
b. At the time of submitting their proposal, and throughout the term of this Agreement, the Contractor shall
hold and maintain an active certified license with the Department of Business and Professional Regulation
of the State of Florida as a solar control film contractor. The Proposer shall submit copies of the license.
c. At the time of submitting their proposal, and throughout the term of this Agreement, the Contractor
must hold a valid Certificate of Prequalification from the Leon County School Board. The Proposer shall
submit a copy of their LCS Prequalification Certificate with their Proposal. Certificates must be renewed
annually. Proposals from firms not prequalified at the time of submittal may be deemed
nonresponsive and may not be considered.
1.3 How to Contact Us (Procurement Rules and Information)
a. All questions related to this RFP must be made in writing via email to the Procurement Officer listed below.
Questions will only be accepted if submitted in writing on or before the date and time specified in the
Timeline.
b. On or about the date referenced in the Timeline, the District will advertise its answers to written
questions on the District's website at https://www.leonschools.net/Page/4411 and DemandStar at
https://www.demandstar.com/app/agencies/florida/leon-county-schools-purchasing-
department/procurement-opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/.
c. Between the release of the solicitation and the end of the 72-hour period following the advertisement of
the Notice of Board Decision (the 72-hour period excludes Saturdays, Sundays, and District holidays),
Proposers to this RFP or persons acting on their behalf may not contact any employee or officer of the
Leon County School Board or Superintendent concerning any aspect of this solicitation, except in writing
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to the Procurement Officer as provided in this solicitation or directed by the District. Violation of this
provision may be grounds for rejecting a Proposal.
d. Any person requiring special accommodations responding to this solicitation because of a disability should
contact the LCS Purchasing Department at (850) 488-1206 at least five (5) days before any pre-solicitation
conference, solicitation opening, or public meeting. Persons who are deaf, hard-of-hearing, deaf-blind,
or speech-disabled may contact the LCS Purchasing Office by using the Florida Relay Service at 1-800-955-
8771 (TTY/ASCII).
e. The District's Procurement Officer
Name: Tony Green, Procurement Officer
Purchasing Department
Leon County Schools
397 W. Tharpe Street
Tallahassee, FL 32303
Telephone: (850) 488-1206
Email: purchasing@leonschools.net
f. The Proposer shall not initiate or execute any decision or action arising from any verbal discussion with
any District employee related to this RFP. Only written communications from the District's Procurement
Officer and formal addendums are considered duly authorized expressions on behalf of the District.
Additionally, only written communications from a Proposer are recognized as duly authorized expressions
on behalf of the Proposer.
1.4 Developing Your Proposal
a. This RFP is being issued as part of an open, competitive process and sets out the steps and conditions that
apply.
b. Proposers should take the time to read and understand the RFP. In particular, they should:
1. Review Title XLVIII, K-20 Education Code, within the Florida Statutes.
2. Develop a strong understanding of the District's requirements detailed in Section 2.
3. Ensure their company is on file and in good standing with the Florida Department of State, or provide
certification of exemption from this requirement, as required for all entities defined under Chapters
607, 617, or 620, Florida Statutes (F.S.), seeking to do business with the District.
c. Proposers should prepare a clear and concise Proposal, avoiding complicated jargon and thoroughly
describing their ability to meet the expectations of the District.
d. Proposers must follow the format and instructions included in this RFP for their Proposal submittal.
e. Proposals that contain provisions that are contrary to the material requirements of this RFP are not
permitted. Including alternate provisions or conditions may result in the Proposal being deemed non-
responsive to the solicitation.
f. Proposers must use Attachment I (Cost Proposal Form) to submit pricing. Proposers shall not change or
substantially alter the form but fill it out completely, as instructed in Section 3.2 of this RFP.
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g. Proposers should thoroughly review their Proposal before submission to ensure the Proposal is
complete and accurate and it has provided all information requested in the format prescribed in Section
3, Procurement Rules and Information.
h. The District is not liable for any costs incurred by a Proposer while responding to this RFP, including the
costs associated with attending site visits, oral presentations, or negotiations, as applicable.
i. Proposers are expected to submit questions or concerns they have regarding the requirements or terms
and conditions of this solicitation during the question and answer phase, per Section 1.3, a.
j. The District may reject any and all Proposals that do not meet the following pass/fail criteria (also
referred to as Mandatory Responsiveness Criteria). Any Proposal rejected for failure to meet these
requirements will not be evaluated further:
1. The Proposal shall demonstrate that the Proposer is duly licensed in the State of Florida and has a
minimum of three (3) years within the last five (5) years providing solar control film installation and
maintenance services for other school districts or governmental customers of the same nature as
those sought by the District;
2. The Proposer shall submit a valid Certificate of Prequalification from the Leon County School Board;
3. The Proposer must confirm that all services to be provided under the Contract will be compliant with
all laws, rules, and other authority applicable to providing the services, including, but not limited to,
Florida's Open Government laws (Article I, Section 24, Florida Constitution, and Chapter 119, F.S.),
Section 218.39, Florida Statutes, (F.S.) as defined in Chapter 10.800, Rules of the Auditor General;
and
4. The Proposer shall complete and submit:
i. Attachment I, Cost Proposal Form
ii. Attachment II, Required Provisions Certifications
iii. Attachment III, Notice of Conflict of Interest
iv. Attachment IV, Vendor Contact Information
v. Attachment V, Proposer's Reference Form
vi. Attachment VI, Local Preference Affidavit (if applicable)
vii. Attachment VII, Subcontracting Form (if applicable)
viii. Attachment VIII, Drug-Free Workplace Certification (if applicable)
ix. Attachment IX, Certification Regarding Debarment
x. Attachment X, Certification Regarding Lobbying
xi. Exhibit A
1.5 Submitting Your Proposal
a. Proposers shall submit their Proposals in a sealed envelope or package with the RFP number and the date
and time of the Proposal opening clearly marked on the sealed envelope or packaging. Proposers may
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submit their Proposals by mail, courier, delivery services (such as FedEx or UPS), or hand-delivery to the
location below. The District will not accept any Proposals submitted via email or fax.
b. Proposers must mail or otherwise deliver their Proposals to the following address:
Leon County Schools
Purchasing Department
RFP 115-2026 Solar Control Film Installation District Wide
Attn: Tony Green, Procurement Officer
3397 W. Tharpe Street
Tallahassee, FL 32303
c. It is the Proposer's responsibility to ensure their Proposal is delivered to the District by the date and time
stipulated in the Timeline. The District's clock will stamp Proposals received and shall provide the official
time for the Proposal opening. Late Proposals will not be accepted.
d. Submit a Technical Proposal and a Cost Proposal in separately sealed and clearly labeled packages. The
Cost Proposal may be shipped along with the Technical Proposal as long as it is sealed separately (such
as in a sealed envelope) within the same shipping container and clearly marked.
e. Submit one (1) signed, original Technical Proposal, five (5) additional hardcopies, and five (5) electronic
copies of the Technical Proposal in searchable PDF format on individual electronic storage devices or
flash drives (not password protected). The original Technical Proposal will take precedence in the event
there is a discrepancy between the original and the hard copies or electronic copies.
f. Submit one (1) signed, original Cost Proposal (Attachment I), three (3) additional hard copies, and one
(1) electronic copy of the Cost Proposal in searchable PDF format on an electronic storage device or flash
drive (not password-protected). The original Cost Proposal will take precedence in the event there is a
discrepancy between the original and the hard copies or electronic copies.
g. The signed original Proposals shall be clearly marked as "Original," and the hardcopies shall be numbered
one (1) through five (5).
h. If the Proposer includes information in their Proposal that they believe is and have marked as confidential
or trade secret, the Proposer should submit one (1) redacted hard copy and one (1) redacted electronic
copy in searchable PDF format (in addition to the non-redacted version) as outlined in Section 3.6.
i. Proposers are encouraged to print Proposal documents double-sided and minimize the use of non-
recyclable materials.
1.6 Proposal Opening
a. Proposals are due and will be publicly opened at the time, date, and location specified in the Timeline.
b. District staff are not responsible for the inadvertent opening of a Proposal that is improperly sealed,
addressed, or not correctly identified with the RFP number.
c. After the Bid Opening, interested parties may submit a written request to the Procurement Officer for
the names of all Proposers.
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1.7 Disposition of Proposals
a. The District reserves the right to withdraw this RFP at any time, and by doing so, it assumes no liability
to any Proposer.
b. The District reserves the right to reject any Proposals received in response to this RFP.
c. The District reserves the right to waive Minor Irregularities when doing so would be in the best interest
of the District. At its exclusive option, the District may correct Minor Irregularities but is under no
obligation to do so.
d. All documentation produced as part of this Proposal shall become the exclusive property of the District,
may not be returned to or removed by the Proposer or its agents, and will become a matter of public
record, subject to the provisions of Chapter 119, F.S. Selection or rejection of the Proposal will not affect
this right. Should the District reject all Proposals and re-solicit, information submitted in response to this
RFP will become a matter of public record as indicated in Section 119.071, F.S. The District shall have the
right to use any ideas, adaptations of any ideas, or recommendations presented in any Proposal. The
award or rejection of a Proposal shall not affect this right.
1.8 Changes to the RFP
The District will post all addenda and materials relative to this procurement on the District's Purchasing
website at https://www.leonschools.net/Page/4411 and on DemandStar at
https://www.demandstar.com/app/agencies/florida/leon-county-schools-purchasing-
department/procurement-opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/.
Interested parties are responsible for monitoring this site for new or changing information relative to this
procurement. Proposers are responsible for ensuring that all addendums have been read and incorporated,
as applicable, in their Proposal.
1.9 Protest Procedures
Per Section 120.57(3), F.S., a Notice of Intent to Protest or a Formal Written Protest must be filed with the
District's Purchasing Department within the timeframes established in Florida Statutes. Filings may be made
physically at 3397 W. Tharpe Street, Tallahassee, Florida 32305, or via email to bidprotests@leonschools.net.
Protests must be made in compliance with Rules 28-110.003 and 28-110.004, Florida Administrative Code
(F.A.C.). Filings received on a weekend, District holiday, or after 5:00 p.m. will be filed the next business day.
Failure to file a protest within the time prescribed in Section 120.57(3), F.S., or failure to post the bond or
other security required by law within the time allowed for filing a bond shall constitute a waiver of
proceedings under Chapter 120, F.S.
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