SOFTWARE FOR MANAGEMENT OF CITY SUPPORTED EVENTS

Bid #: RFP 5983

Date Posted: Friday, Aug 29, 2025

Date Due: Tuesday, Sep 30, 2025

Time of bid opening: 4:00pm

The City of Mobile is seeking proposals for Software as a Service (SaaS) for City management of public events supported by City services. The desired software solution will address the unique and increasingly complex challenges associated with planning, reviewing, coordinating, and executing special events in urban environments. This solution supports a diverse range of events, from small community gatherings to large-scale festivals, parades, and multi-day productions that require extensive coordination across multiple city departments and external stakeholders. The software’s mission is to streamline workflows, improve interdepartmental coordination, increase transparency for applicants and staff, and ensure that city resources are utilized effectively and safely.

Questions regarding this Request for Proposals (RFP) are due by email to Purchasing@CityofMobile.org by 4:00pm, 11 September 2025.
Sealed written proposals with one paper copy and one electronic (flash drive/CD) are due by 4:00 pm, 23 30 September 2025.

Select the link below for the complete RFP, and Addenda, and submission instructions.

Please Click for File Attachment

Please Click for Addendum 1 Attachment

It is the responsibility of the BIDDER to check for, download and to include with their BID RESPONSE any and all ADDENDUMS that are issued for a specific BID issued by the City of Mobile. Failure to download and include ADDENDUM(s) in your BID RESPONSE may cause your bid to be rejected. This is a sealed bid. Any responses faxed or e-mailed will be rejected. This is a sealed bid. All responses must be submitted in a sealed envelope with the bid number on the outside of the envelope with the bid opening date. Any response that arrives improperly marked or with no bid number and opening date on the outside of the delivery or express package and opened in error will be rejected and not considered. It is the responsibility of the bidder to insure that their bid response is delivered to and received in the Purchasing Department before the date and time of the bid opening. Be sure to read the Terms and Conditions. All bids are F.O.B. Destination unless otherwise stated. Be sure to sign your bid! Package/Bid Delivery Address: Purchasing Department 205 Government St. Room S408 Mobile, AL 36644 (Request First Delivery)