Software, Applications and Subscriptions

Agency:	Plano Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541511 - Custom Computer Programming Services 541519 - Other Computer Related Services
Posted Date:	Sep 12, 2025
Due Date:	Oct 21, 2025
Solicitation No:	2025-12-32 Addendum 1
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Information

Type

Request for Proposal

Status

Issued

Number

2025-12-32 Addendum 1 (Software, Applications and Subscriptions)

Issue Date & Time

9/12/2025 09:40:04 AM (CT)

Close Date & Time

10/21/2025 02:00:00 PM (CT)

Question Cut Off Date

10/14/2025 04:00:00 PM (CT)

Notes

SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for the purchase of software, applications and subscriptions that are requested for use by teachers and/or campus/department administrators and intended for use by students or staff on district issued devices. The District reserves the right to determine if any of these products are acceptable for use on our network. If the product is deemed unacceptable, no award will be made to the respondent.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant

Plano ISD urges all vendors that provide software programs and applications to respond to this Proposal, even if you are a SOLE SOURCE provider of the product. This could include but not be limited to educational, database subscriptions, online certification exams, online curriculum assessment, subscriptions for online delivery (Web-Based) services or products, online tutorials, online reporting, publishing, simulations, graphics, facility management, etc.

The District may elect to issue supplemental bids and approve additional vendors for the same or similaritems/services during the agreement period, if it is determined to be in the best interest of the District. Supplemental bids will have the same RFP number followed by an alpha character and a number i.e. (RFP 2025-12-32-S1).

Vendors that have responded successfully to the original or a supplemental bid will not have to respond to other supplemental bids.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.

Non-Exclusive Contract

Any contract resulting from this solicitation is non-exclusive and shall be awarded with the understanding and agreement that it is for the sole convenience of Plano ISD.

Plano ISD anticipates awarding this contract to multiple vendors in order to best serve the needs of the District.

Plano ISD is requesting all proposals be awarded as Non-Exclusive contracts, by which multiple vendors may be designated as supplier for the product covered under the terms of the contract for the duration of said contract.

Plano ISD is free to have multiple contracts for the awarded goods and services and may initiate other procurement solicitations or purchasing activity with other vendors at any time, at Plano ISD's sole discretion.

All Plano Independent School District departments and schools will be given the option to purchase software from a list of qualified vendors as a result of this RFP.

TERM: The term of this proposal shall be for one (1) year with five (5) successive one (1) year auto-renewals, based on the long-range needs of the District and mutual consent of both parties not to exceed six (6) years total.

ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $3.5 million annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.

Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Plano ISD has the option to issue subsequent RFPs as needed.

Initial Contract Period: January 2026 - January 2027

Contract YR2 (Option): January 2027 - January 2028

Contract YR3 (Option): January 2028 - January 2029

Contract YR4 (Option): January 2029 - January 2030

Contract YR5 (Option): January 2031 - January 2032

Contract YR6 (Option): January 2032 - January 2033

Contact Information

Bid Documents

Document name

Format

Bid Invitation

Acrobat / PDF

BINVAVL

8746320

Public Question & Answer

Acrobat / PDF

BINVAVL

8746320

Bid Attachments

File Name

Description

File Size

Form_W-9_fillable_(Rev._March_2024).pdf

An updated W-9 is requested if Plano ISD does not have a recently signed form from your company on the most recent revision of the IRS Form W-9 (Rev. March 2024).

137 KB

328104

6000274

Terms_and_Conditions 2025.pdf

Plano ISD Standard Terms and Conditions (Rev. 2025)

552 KB

328104

6833691

CIQ_Revised_1.1.21.pdf

Blank CIQ form with basic description page

48 KB

328104

5495493

Form 1295 Sample - Texas-Ethics-Commission-Conflict-of-Interest.pdf

This is a sample of the TEC Form 1295 with basic instructions. Do not print a blank form. The form must be filed online, then printed. After printing, complete Section 6 and sign (either by hand or electronic signature( before uploading to the Response Attachments tab.

662 KB

328104

6824745

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