Softball Field Dugout Installation

TOWN OF HOLLISTON
703 Washington Street 508-962-7764
Holliston, MA 01746
INVITATION FOR BID
TOWN OF HOLLISTON SOFTBALL DUGOUT CONSTRUCTION AND CONCRETE WORK
The Town of Holliston is seeking sealed bids from qualified contractors for three softball field
upgrades located at two locations; One is located at 370 Hollis st and two are located at 880
Stoddard Park Road, In Holliston, MA 01746. Specifically, the town of Holliston is looking for
a contractor to assemble six pre-fabricated dugout's the town has pre-purchased. The contractor
is also required to pour new concrete pads that the dugouts will be anchored to.
Contractors are invited to submit sealed bids no later than August 28th @ 10AM in room 105 at
the Town Manager's Office, Town Hall at 703 Washington Street, Holliston, MA 01746. The bid
opening will begin promptly at 11:00AM in room 105 of the Holliston Town Hall.
Assembly instructions and concrete pad size plans and specifications are available at the Select
Board office in Holliston Town Hall, 703 Washington Street, Holliston, MA 01746 or via email
from robshawm@holliston.k12.ma.us. A site walk through is highly encouraged and is scheduled
for August 12 at 10AM first starting at the Holliston High School and then Stoddard Park. The
Town of Holliston reserves the right to accept or reject any or all bids and to award the bid in a
manner which is deemed to be in the interests of the Town of Holliston.
Date Issued:
July 29, 2026
Post to Town's Web Page:
Jul 29, 2026
Post Town Hall:
Jul 29, 2026
Post Local Newspaper:
Jul 29, 2026
Central Register Publication & COMMBUYS:
Jul 29, 2026
Sealed Bid Submission and Response Date:
August 28,2026
Overall View Course Improvements
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GENERAL REQUIREMENTS:
1. INTENT
The Town of Holliston is seeking sealed bids from qualified contractors for the assembly and
installation of dugout structures and associated concrete pads at the Holliston High School at 370
Hollis Street and Stoddard Park at 880 Stoddard Park Road in Holliston, MA 01746.
Specifically, the town is looking for assembly of six pre-fabricated dugouts that the town has
already purchased. There are two softball fields and one baseball field that require the
installation. In addition the town of Holliston is also requiring the installation of six new concrete
pads that the contractor will then anchor the dugouts to. Contractors are to supply the concrete
and labor for the project.
The contractor is to provide proof of general liability and workers compensation insurance at the
state required minimum level upon award of the project. The Town will award the contract to the
lowest responsive and responsible bidder. The Town reserves the right to reject any and all bids
as determined to be in the best interests of the Town. Unless sooner rejected or accepted, all bid
proposals must be firm and continue in effect for ninety (90) calendar days following the date of
bid opening.
2. CONTRACT TERMS AND CONDITIONS
The successful Bidder must enter into the Town's Standard Form Agreement, attached hereto.
3. QUESTIONS REGARDING BID
3.1 Any prospective contractor (bidder) requesting an interpretation of existing
specifications of terms and conditions must do so in writing by August 21st addressed to
Matthew Robshaw at the Holliston Facilities Department, 100 Linden st, Holliston, MA
01746 or via email to Matthew Robshaw at: robshawm@holliston.k12.ma.us
3.2 The Bidder should be familiar with all of the IFB requirements and Bid Documents
before submitting their bid in order to prevent misunderstanding. Bidders shall promptly
raise the issue of any ambiguity, inconsistency, or error which they may discover in the
bid documents, specifications, at the work site, or any other conditions which may apply.
No allowance will be made for any claim where the underlying bid was based on
incomplete information.
3.3 Questions that may be asked during a pre-bid conference, if any, should also be sent
in writing in order to receive an official response. Requests properly presented that, in the
sole opinion of the Town, require interpretation, correction, or change in the Bid
Documents may result in an issuance of an Addendum to the Bid Documents. Such
Addendum shall then become part of the contract. The Town will forward all their
responses to all persons who are on record as having received the bid package. Questions
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received after the deadline for such will be met with no response unless the Town, in its
sole discretion, determines it is necessary to respond.
4. ADDENDA
In the event changes/additions are made to this IFB, an addendum will be issued to all persons on
record as having received the bid package. BID MODIFICATIONS OR WITHDRAWALS
Bids may be corrected, modified, or withdrawn prior to the submission deadline. After the
submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.
6. PREMATURE OPENING OF A BID
The Town will not be responsible for the premature opening of any bid not properly identified.
The Town may reject bids which are incomplete, not properly endorsed or signed, or which are
otherwise contrary to these instructions.
7. UNEXPECTED CLOSURES OR DELAYS
If, at the time of the scheduled bid submission deadline, the designated location for delivery and
opening of the bids is closed due to uncontrollable events such as fire, snow, ice, wind, building
evacuation, COVID-19 or other, the deadline will be postponed to the next business day. In such
an event, bids will be accepted at the same location until said date and time.
8. LATE SUBMISSIONS
LATE BIDS WILL NOT BE CONSIDERED. The Town assumes no responsibility for late
submissions due to mail, courier, delivery or any other problems.
9. REJECTION OF BIDS
The bid must satisfy all requirements to be considered for award. Failure to complete the
required forms, answer any questions, or provide the required documentation will result in the
bid being deemed NON-RESPONSIVE and will result in rejection by the Town unless it is
determined, solely by the Town, that any such failure constitutes a minor informality that can be
corrected without prejudice to other bidders.
10. TAXES
Purchases made by the Town are exempt from the payment of all Federal and State taxes. If
requested, the Town will provide the successful bidder with a copy of the Certificate of
Exemption.
11. CONTRACT AWARD
The Town reserves the right to waive all minor informalities and reject any and all bids as
determined to be in the best interests of the Town.
The Town of Holliston will review all bids and will award a contract to the lowest responsive
and responsible bidder. The lowest responsive and responsible bidder shall be awarded a contract
for the specified items based upon the total bid price provided in their bid. At the sole discretion
of the Town, the purchase of the items may be awarded to one or more vendors for each item as
defined in the Specifications and Bid Form, whichever is determined to be in the best interests of
the Town. Upon bidder selection, the Town will mail or email the contract to be executed by the
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Bidder, who will return the required number of original copies with the required insurance
information. Unless otherwise noted by the Town, the terms and conditions of the contract are
not negotiable.
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12. PREVAILING WAGE
Pursuant to Massachusetts General Laws, chapter 149, sections 26 and 27, the Division of
Occupational Safety (formerly the Department of Labor and Industries) has determined
the Prevailing Wage Rates for this work. The enclosed rates apply only to this work. The
Prevailing Wage shall become part of the contract signed between the successful bidder and the
awarding authority or the contract is invalid. Prevailing Wages must be paid to all persons
employed on the public works project, regardless of whether they are employed by the successful
bidder or a subcontractor. The wage rates issued for each project shall be paid for the entire
project.
a. Payroll records must be kept by the successful bidder for all persons employed on the
project. A separate Statement of Compliance must be submitted to the Division of
Occupational Safety by every employer, including all prime contractors and
subcontractors, when its portion of the work is completed. The enclosed form entitled
"Weekly Payroll Records Report and Statement of Compliance" clearly details these
requirements. A certified payroll record must be submitted to the Office of the Town
Administrator for each week work is performed for the Town under this contract.
13. PAYMENT BOND
Within ten (10) days of receipt of notice of contract award, the successful bidder shall provide a
payment bond 50% of the amount of the contract. Upon execution of the contract, the successful
bidder shall be expected to commence work immediately and proceed in a timely and efficient
manner until project completion and acceptance by the Town.
14. OSHA CERTIFICATION
Successful bidder must comply with Chapter 306 of the Acts of 2004 1. (3) and shall certify
that all employees to be employed at the worksite will have successfully completed a course in
construction safety and health approved by the United States Occupational Safety and Health
Administration that is at least 10 hours in duration at the time the employee begins work and
who shall furnish documentation of successful completion of said course with the first certified
payroll report for each employee; and SECTION 2 (3) that all employees to be employed in the
work subject to this bid have successfully completed a course in construction safety and health
approved by the United States Occupational Safety and Health Administration that is at least 10
hours in duration. (b) Any employee found on a worksite subject to this section without
documentation of successful completion of a course in construction safety and health approved
by the United States Occupational Safety and Health Administration that is at least 10 hours in
duration shall be subject to immediate removal.
15. MA WORKFORCE PARTICIPATION REQUIREMENTS
The contract to be awarded shall include the processes and procedures to ensure compliance with
the Workforce Participation Goals, including reporting and enforcement provisions as required
for this under M.G.L. c. 149, 44A(2)(G).
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SUBMISSION REQUIREMENTS:
1. Bids are to be addressed as follows: Softball Field Dugout Installation - Town of Holliston,
Manager's Office, Town Hall, 703 Washington Street, Holliston, MA 01746.
2. Bids are to be sealed and clearly marked: "Softball Field Dugout Assembly and Installation",
Holliston, MA"
3. Bidder should acknowledge all addenda to this IFB, if any.
4. Bidder must submit a completed Bid Form, signed by an individual authorized to contractually
bind the Bidder. All prices must include costs for delivery. No price adjustments will be allowed.
Fuel or vehicle surcharges will not be allowed.
5. Bids shall be accompanied by a bid deposit of not less than five (5%) percent of the value of
the proposed work and made payable to the Town of Holliston, the Awarding Authority. Bidders
are reminded that the bid deposit covers the Town for damages when a bidder withdraws its bid
after the bid submission date. Be advised that to the extent permitted by the law the Town will
retain all bid deposits for withdrawn bids.
6. Bids must be received and time stamped no later than the deadline stated in the Invitation for
Bids Brief. LATE BIDS WILL NOT BE CONSIDERED.
7. Bidder must provide a minimum of three (3) references for whom they have completed
contracts for work similar in size and scope to this project within the last five (5) years. For each
reference, provide customer's name, contact person, address, telephone number, and a brief
description of the services provided.
8. Comprehensive commercial general liability insurance with limits of at least $1 Million per
occurrence and $3 Million annual aggregate for property damage and $1 Million per person and
$3 Million per occurrence for bodily injury, which shall include the Town of Holliston as an
additional insured, and which shall cover bodily injury, sickness or disease, or death of any
person including employees and those persons other than the Contractor's employees, and claims
insured by usual personal liability coverage, death, or property damage arising out of the Work
including injury or destruction of tangible property, including loss of use resulting therefrom.
Motor vehicle insurance for any motor vehicles used in performing the Work, with limits of at
least $500,000 per person, and $1 Million per accident.
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9. Bids must include the following forms completed and signed:
Certificate of Non-Collusion;
Certification Regarding Labor Harmony and OSHA Training;
Certificate of Good Standing for Corporation or Certificate of Legal Existence for LLC from
Secretary of Commonwealth;
Certificate of Tax Compliance;
Certification of Signatures
If Corporation: need President's signature or Clerk's Certificate dated no more than 2 years ago,
with Corporate Seal affixed (see attached form)
If LLC: need Manager signature or signed vote of the LLC
Itemized Bid Price Form
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CONTRACTOR BID SHEET
The undersigned proposes to construct the following items according to the Plans, Specifications,
construction details and field design. The Contractor shall furnish the all material and shall
provide all labor (at prevailing wages), approved equipment, and services and shall include all
and any sales tax if applicable, overhead and profit and complete all work for the Unit Prices
below.
The total amount of the bid based on the estimated quantities shown herein and as computed by
the undersigned bidder for TOWN OF HOLLISTON SOFTBALL DUGOUT CONSTRUCTION AND CONCRETE
WORK
$ dollars and cents
__________________________________________________________________________________________________
Base Bid (above written in numbers)
I hereby submit the above quote in response to the advertised and specified "TOWN OF
HOLLISTON SOFTBALL DUGOUT CONSTRUCTION AND CONCRETE WORK" for the town of Holliston. I
understand that this Bid is to be submitted no later than 10a.m. on TBD and that the Town of
Holliston reserves the right to accept or reject any and all bids and or select any options outlined
above.
Bidder
Signature:________________________________________________________________
Bidder Name
and Title:_________________________________________________________________
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CERTIFICATE OF NON-COLLUSION
"Town Of Holliston Dugout Construction"
HOLLISTON, MA
The undersigned certifies under penalties of perjury that this bid is in all respects bona fide, fair
and made without collusion or fraud with any other person. As used in this paragraph the word
''person'' shall mean any natural person, joint venture, partnership, corporation or other business
or legal entity..
___________________________________________
Name of Business
___________________________________________
Signature of Individual Corporate Name
___________________________________________
Signature of individual submitting bid or proposal
___________________________________________
Social Security Number or Federal Identification Number
CERTIFICATION REGARDING LABOR HARMONY AND OSHA TRAINING
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The undersigned hereby certifies that he is able to furnish labor that can work in harmony with
all other elements of labor employed or to be employed on the work; that all employees to be
employed at the worksite will have successfully completed a course in construction safety and
health approved by the United States Occupational Safety and Health Administration ("OSHA")
that is at least ten (10) hours in duration at the time the employee begins work and who shall
furnish documentation of successful completion of said course with the first certified payroll
report for each employee (effective July 1, 2006); and that he will comply fully with all laws and
regulations applicable to awards made subject to section forty-four A.
Name and Title of person authorized to sign Bid
____________________________________________________________
Signature
_____________________________________________________________
Name of Business (please Print or Type)
_____________________________________________________________
Date: _____________
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