CITY OF PORT TOWNSEND
Invitation to Bid
Sodium Hypochlorite
The City of Port Townsend is opening bidding for supply and delivery of sodium hypochlorite for the
Water Quality and Wastewater operations. Sodium hypochlorite supplied under this contract shall be
tested and certified as meeting these specifications and those of the American Nation Standards
Institute/National Sanitation Foundation Standard 60 (ANSI/NSF Standard 60), Drinking Water
Treatment Chemicals – Health Effects.
To be considered, sealed bids must be received by the City of Port Townsend, 250 Madison St., Suite
1, Port Townsend, WA 98368 no later than 2:00pm on Thursday, February 19, 2026.
The City of Port Townsend reserves the right to reject any and all Bids and to waive minor informalities
in the Bidding.
All Bid Proposals must be accompanied by a bid guaranty in the form of a surety bond, cashier’s
check, or money order in an amount equal to five percent (5%) of the amount of the Bid Proposal
and made payable to the City of Port Townsend. The Bidder to whom the Supply Contract is awarded
shall execute and return the Contract within ten (10) calendar days. In case of failure of the Bidder
to execute the Contract, the Bidder shall be in default and the Bid Bond shall be forfeited to the City
of Port Townsend.
A copy of the Bid Documents may be obtained from the City of Port Townsend website at
cityofpt.us/rfps or the City of Port Townsend Public Works Department, 250 Madison St. Ste. 2R,
Port Townsend, WA 98368.
Non-Discrimination. No bidders will be discriminated against on the grounds of sex, race, color, age,
national origin, sexual orientation, gender identity, religion, or disability in consideration of an
award of any contract or subcontract. All bidders are directed to solicit and consider minority and
women-owned businesses as potential subcontractors and material suppliers for this project.
Questions should be directed to Michael Spears, at mspears@cityofpt.us Water Resources –
Operations Manager.
John Mauro, City Manager
City of Port Townsend, WA
February 6, 2026
i. Invitation to Bid
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Sodium Hypochlorite
TABLE OF CONTENTS
Invitation to Bid ............................................................................................................................... i
Table of Contents ........................................................................................................................... ii
PART 1 – BID FORMS
Instructions to Bidders ........................................................................................................1.1 - 1.3
Exhibit A - Bid Proposal ........................................................................................................1.4- 1.5
Exhibit B - Proposal Bond Form................................................................................................... 1.6
PART 2 – CONTRACT FORMS
Exhibit C - Supply Purchase Agreement.............................................................................2.1 – 2.2
Attachment 1 - Insurance and Indemnity Requirements .......................................................... 2.3
Attachment 2 – Title VI.......................................................................................................2.4 – 2.5
PART 3 – SPECIFICATIONS
Attachment 3 - Sodium Hypochlorite ................................................................................ 3.1 – 3.2
i. Invitation to Bid
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Sodium Hypochlorite
INSTRUCTIONS FOR BIDDERS
The City of Port Townsend invites bids to provide and deliver sodium hypochlorite (12.5%
concentration) to the Wastewater Department and to the Water Quality operations for the City of
Port Townsend. Jefferson County Public Utility District #1 (“Jefferson PUD”) may use the City’s
contract for convenience, but whether the vendor enters into a contract with the other agency is
between the vendor and that agency and the vendor is not required to do so under this bid.
DOCUMENTS
Specifications and contract documents are on file with the City of Port Townsend at the following
address and website:
City of Port Townsend
Public Works Department
250 Madison St Ste 2R
Port Townsend, WA 98368
cityofpt.us/rfps
BID DOCUMENTS
Each bid must be accompanied by the following completed forms:
Exhibit A - Bid Proposal
Exhibit B - Proposal Bond Form
SPECIFICATIONS
Additional instructions and specifications are listed in Attachment 3 – Specifications
DELIVERY OF PROPOSAL/BID
To be considered, sealed bids must be received by the City of Port Townsend, 250 Madison St., Suite
1, Port Townsend, WA 98368 no later than 2:00pm on Thursday, February 19, 2026.
Each proposal/bid shall be in a sealed envelope with the outside clearly marked with the bid opening
date and time, the project name and number as it appears in this advertisement, and the name and
address of the Bidder. Bids shall be addressed to the City of Port Townsend, 250 Madison Street, Suite
1, Port Townsend, WA 98368.
Any Bid received after the time and date specified will not be considered. The City of Port Townsend
may consider any Proposal/bid non-responsive if it is not in compliance with any provisions hereof.
Emailed Bids will not be accepted.
PROPOSALS/BIDS
1. Bid Forms
1.1
Sodium Hypochlorite
INSTRUCTIONS FOR BIDDERS
All bids must be made on the Bid Proposal form (Exhibit A) and must include the required bid
documents. All blank spaces for bid prices must be filled out, in ink or typewritten, and the Bid
Proposal must be fully completed and executed when submitted. Only one copy of the bid is
required.
Any bid may be withdrawn prior to the scheduled time for opening of bids or authorized
postponement. No bid or proposal may be withdrawn after the time set for the bid opening or
before award of contract, unless the award is delayed for a period exceeding 60 days.
The City may waive any informality, irregularity, or minor defects in bids or reject any and all bids at
any time.
By signing the Bid Proposal, the Bidder is aware and has read the City of Port Townsend’s Title VI
Non-Discrimination Assurances, Attachment 2.
BID DEPOSIT
All Bid proposals shall be accompanied by a Bid Proposal deposit in surety bond, cashier’s check, or
money order in an amount equal to five percent (5%) of the amount of such Bid Proposal. In case of
failure of the Bidder to execute the Contract, the Bidder shall be in default and the Bid Bond shall
be forfeited to the City of Port Townsend.
CORRECTIONS, INTERPRETATIONS AND ADDENDA
Any omissions, discrepancies, or need for interpretation should be brought in writing to the attention
of the following:
Michael Spears
City of Port Townsend Public Works
250 Madison Street, Suite 2R
Port Townsend, WA 98368
mspears@cityofpt.us
Written addenda to clarify questions will be issued, if appropriate. All interpretation or explanation
of the bid contract documents shall be in the form of an addendum, and no oral statements by the
City of Port Townsend or any other officer, employee or other agent or representative of the City of
Port Townsend shall in any way modify the contract or bid documents, whether made before or after
letting the contract.
BASIS OF AWARD
The Contract will be awarded to the lowest responsive and responsible bidder, subject to
requirements in the Bid Documents.
1. Bid Forms
1.2
Sodium Hypochlorite
INSTRUCTIONS FOR BIDDERS
AGREEMENT
The form of Agreement is included in the Bid Document marked as Exhibit C, which form shall be
used and required of the bidder to be executed for the Contract. The party to whom the Contract
is awarded will be required to execute the Agreement within 10 calendar days from the date when
Notice of Award is delivered to the bidder. The Notice of Award shall be accompanied by the
Agreement. In case of failure of the bidder to execute the Agreement, the City may at its option
consider the bidder in default, in which case the Bid Bond accompanying the proposal shall become
the property of the City and be forfeited.
NOTICE TO PROCEED
A Notice to Proceed shall be issued within 10 days of the execution of the Agreement by the City.
Should there be reasons why the Notice to Proceed cannot be issued within the period, time may
be extended by mutual agreement. If the Notice to Proceed has not been issued within 10 days or
within the period mutually agreed upon, the Supplier may terminate the Agreement without further
liability on the part of each party.
COOPERATIVE PURCHASING
The Washington State Interlocal Cooperative Act (Chapter 39.34 RCW) provides that other
governmental agencies may purchase goods and services on this solicitation or contract in accordance
with terms and prices indicated therein if all parties are willing. Each governmental agency may sign
separate agreements with the awarded vendors. Jefferson PUD presently has an Interlocal Agreement
with the City of Port Townsend and is eligible to purchase from this contract without requirement for
public bidding. This does not preclude other agencies from purchasing from this bid.
INSURANCE REQUIREMENTS
All bidders will be required, if they are awarded the contract, to provide insurance in accordance with
the requirements set forth in Attachment 1. Bidders should pay special note to the insurance
requirements, endorsement, and documents required. Failure to strictly comply with the insurance
requirements may disqualify a bidder from award of the contract.
1. Bid Forms
1.3
Sodium Hypochlorite
This page summarizes the opportunity, including an overview and a preview of the attached documents.
