Sodium Hypochlorite for Water Division

TOWN OF NARRAGANSETT, RI
PURCHASING DEPARTMENT
BID: SODIUM HYPOCHLORITE FOR
WATER DIVISION
Susan W. Gallagher, Purchasing Manager
Mark Calner, Water Superintendent
Jonathan Gerhard, Town Engineer
Bid Opening (Due Date): Thursday, June 11, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: _____________________________________

INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE
ISLAND for SODIUM HYPOCHLORITE FOR WATER DIVISION on or before 11:00 AM
on Thursday, June 11, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue,
Narragansett, RI and at that time will be opened and read in public.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday
and are available on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
SODIUM HYPOCHLORITE FOR WATER DIVISION
Bidsmustbeenclosedinanopaqueenvelopeaddressedto"PurchasingManager,Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and
address of the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing
time for receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities
in the bids received and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the
Finance Department (401) 782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED, OR MODIFIED BY INDICATING
SUCH CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the advertisement for Bids,
for the commodities, equipment or services designated in the specifications and
will then be publicly opened and read.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the
phraseologyoftheproposalorintheitemoritemsmentionedtherein,mustcontain
the name and proper address of the bidding firm, and must be signed by a
responsible member of the firm with his/her signature and official title. Proposals
that are not complete, or contain any omissions, erasures, alterations, additions or
contain irregularities of any kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town Hall, Narragansett, R.I. 02882 and must be
marked with the name and address of bidder, date and hour of opening, and
name of item in bid call.
b. The Purchasing Manager will decide when the specified time has arrived to
open bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will
not be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
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e. Negligence on the part of the bidder in preparing the bid confers no rights for
the withdrawal of the bid after it has been opened.
f. Proposals received prior to the opening time will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of
a proposal not properly addressed and identified.
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid
Proposal Form. If there is a discrepancy between the unit prices and the extended
totals, the unit prices shall govern. In the event there is a discrepancy between the
pricewritteninwordsandwritteninfigures,thepriceswritteninwordsshallgovern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount
period shall be computed from the date of delivery or from the correct invoice as
received by Town Treasurer, whichever date is later. The date of delivery shall be
construed to mean the date on which bid item is determined to meet the
specifications and is therefore acceptable. Discounts for a period less than thirty
(30) days may not be considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para..1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation
taxes. The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal"
this description is used to indicate quality, performance and other essential
characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalog number
and any other information necessary to prove that the intended substitution of a
commodityisequalinallessentialrespectstothebidstandard.Biddermustprove
to the satisfaction of the Town Manager or by person or persons designated by
him, that his/her designated substitute is equal to the bid standard: otherwise,
his/her bid will be declared "No Bid" insofar as the item in question is concerned.
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9. Award and Contract
Unless otherwise specified, the Town reserves the right to make award by item or
items, or by total, as may be in the best interest of the Town. A written award (or
acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by a Town Purchase Order shall, unless otherwise specified, be deemed
to result in a binding contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town.
Deliveries shall be made between 7:00 AM and 2:30 PM, Monday through Friday,
with no exceptions. No delivery shall become due or be acceptable without a
written Purchase Order issued by the Town Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all
individuals, companies, corporations, and business entities that provide goods or
services to the Town of Narragansett pursuant to any and all relevant and
appropriate Federal, State, and local purchasing rules, regulations, and
procedures.
TheTownofNarragansettiscommittedtothegeneralpolicyandprincipleofEqual
Employment Opportunity in terms of retaining vendors to provide the Town with
goods and services necessary for routine and emergency operations. The Town
will not discriminate against vendors as entities, or individual employees thereof
on any legally-recognized basis included, but not limited to, race, age, color,
religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain
diseases, or ancestry, except where a bona fide occupational qualification exists.
12. Towns Right to Reject
TheTownreservestherighttorejectanyandallproposals,towaiveanyinformality
intheproposalsreceivedandtoaccepttheproposaldeemedtobemostfavorable
to the best interests of the Town.
13. Smoke-Free Property
Per Town Council adopted Ordinance, all Town properties are smoke-free, and
smoking is prohibited accordingly. This applies to employees of the Town and all
contractors, vendors, suppliers, guests, etc. All contractors are required and
instructed to notify their employees and subcontractors of this law.
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TOWN OF NARRAGANSETT
Water Division
Technical Specifications for Sodium Hypochlorite:
Overview: The Town of Narragansett is seeking bids for the purchase of Sodium
Hypochlorite 12.5 - 15% in 15-gallon drums (chemical used for drinking water), to be
delivered to the Water Division (Kinney Avenue Tank), 1 Old Point Judith Road,
Narragansett. TheTownisseekingatwo-yearcontractforthepurchaseofthischemical.
Please enclose a current safety data sheet (SDS) and any other information that may be
needed to complete this bid. It is expected that the facility will use the chemical listed,
and the average usage per year is provided. These amounts are for informational
purposes only and are not guaranteed commitments to purchase said amounts. Delivery
coststothenotedaddressesaretobeincludedinthebidprice. Deliverymustbebetween
the hours of 7:00 AM and 2:30 PM (M-F), with no exceptions.
Sodium Hypochlorite- 12.5-15% solution; must be delivered in 15-gallon tamper-
resistant drums to Kinney Avenue Water Tank, 1 Old Point Judith Road. Approximate
annual usage is 90 drums. Use varies seasonally with higher usage anticipated in the
summer months. Department orders 9 drums at a time (to make up a pallet).
All material handling and deliveries shall conform in every respect with all applicable
Federal and State Laws for safety, security, and load requirements.
Contract Period: This agreement shall be for a two (2) year period as follows:
Year 1: July 1, 2026 through June 30, 2027
Year 2: July 1, 2027 through June 30, 2028.
The Town reserves the right to extend the contract length annually, upon agreement to
the same by the vendor. Nothing herein shall obligate the Town to any such extension.
All bid prices contained within the accepted proposal must be held for the original and
extended contract term or terms, should said agreement to extend the term or terms take
effect.
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B I D F O R M
SODIUM HYPOCHLORITE FOR WATER DIVISION
Pursuant to and in compliance with the INVITATION TO BID, and the INSTRUCTIONS
TO BIDDERS relating thereto, the undersigned bidder hereby states that they have
carefully examined the CONTRACT DOCUMENTS and the party understands the
provisions, requirement, terms and conditions thereof, all of which are acknowledged to
be part of the Bid Proposal.
Further, he/she has become familiar with local conditions and the extent of work; has
determined the required quality, quantity and sources of supply of all plant, equipment,
materials, tools, supplies, labor and all other facilities and things necessary or proper or
incidentaltothecontinuousexecutionandcompletionoftheworkasrequired;andhereby
agrees to perform the contract in strict accordance with the CONTRACT DOCUMENTS.
The undersigned bidder hereby agrees that the bid proposal submitted shall
remain in effect and binding upon the bidder for a period of 90 calendar days, from
the date and time bids are received.
The undersigned bidder declares that his/her bid proposal in all respects is fair and made
without collusion with any other person, firm, corporation making a proposal for this work.
*NOTE: BIDDER MUST SUBMIT BID IN DUPLICATE!!!!
BID ITEM:
Sodium Hypochlorite (12.5-15%) $____________________ per 15-gallon drum, for the
period of 7/1/26 - 6/30/28.
BUSINESS NAME: _________________________________________________
ADDRESS: _________________________________________________
_________________________________________________
SIGNED: _____________________________ TITLE: _________________
PRINT NAME: _________________________ DATE: __________________
PHONE: _______________________________ FAX: ___________________
E-MAIL: ______________________________ FIN: ___________________
(Federal ID number)
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