2026 Sodding Program

INVITATION TO BID
BID NO: 1430
BID DOCUMENTS, CONTRACT, AND SPECIFICATIONS
2026 SODDING PROGRAM
June 02, 2026 - 10:30 AM
VILLAGE OF LISLE
925 Burlington Avenue
LISLE, IL 60532

BIDDER'S CHECKLIST
By submitting this proposal in response to the ITB, Bidder hereby represents, warrants, and certifies
that:

Bidder has carefully examined and read the ITB and all related documents in their entirety;

Bidder has fully completed all Bid forms, including the Schedule of Prices;

The person signing the proposal on behalf of Bidder is fully authorized to execute the Contract
and bind Bidder to all of the terms and provisions of the Contract by signing the following:

References

Affidavit of Compliance

Identification of Subcontractors

Apprenticeship Training Certification

Bidder has submitted a certified check or bid bond, as required;

Bidder has provided copy of IRS Form W-9;

Bidder has included one original submittal within a sealed envelope with project label firmly
affixed; and

Bidder acknowledges receipt of the following addenda (give number and date of each):
ADDENDUM NO. ____________ ______________ ____________ ______________
PROJECT LABEL
CUT AND ATTACH LABEL ON OUTSIDE OF SEALED PROPOSAL
BID # 1430
2026 SODDING PROGRAM
DUE DATE: TUESDAY, JUNE 02, 2026, AT 10:30 AM CST
COMPANY'S LEGAL NAME ____________________________________________
COMPANY ADDRESS ____________________________________________
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LEGAL NOTICE
Official notice is hereby given that sealed bids will be received at the Lisle Village Hall, 925 Burlington
Avenue, Lisle, IL 60532, until 10:30 AM. local time on June 02, 2026, at which time they will be
publicly opened and read aloud for the following:
BID NO: 1430
2026 SODDING PROGRAM
The Village of Lisle is accepting bids from qualified firms to furnish and install sod and topsoil, along with
supplemental watering at various locations throughout the Village of Lisle as specified under the base
bid items listed on the Schedule of Prices.
Plans, specifications and bid forms may be obtained online at the Village's website here:
https://www.villageoflisle.org/bids.aspx or Demandstar.com. Any addenda issued for this bid will be
issued and posted on the Village's website or Demandstar.com on, or before, 3 days prior to the bid
opening at 10:30 AM on June 02, 2026. It is the bidders' responsibility to check the Village's website or
Demandstar.com for any issued addenda.
All bids shall be accompanied by a Bid Bond, Certified or Cashier's Check made payable to the Village
of Lisle for not less than five percent of the bid amount. No proposals or bids will be considered unless
accompanied by such bond or check.
All work under this Contract is subject to the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et
seq. A prevailing wage determination has been made by the Illinois Department of Labor for public works
projects in DuPage County and can be accessed by computer at: http://labor.illinois.gov/.
The Village of Lisle reserves the right to waive all technicalities, to accept or reject any or all bids, to
accept only portions of a proposal and reject the remainder without disclosure for any reason. Failure
to make such a disclosure will not result in accrual of any right, claim or cause of action by any bidder
against the Village of Lisle.
The contractor selected will also be required to comply with all applicable federal, state and local laws,
rules, regulations and executive orders including but not limited to those pertaining to equal employment
opportunity.
Dated: May 13, 2026
Bidding Schedule
Bid Release May 13, 2026
Bidder Questions Due May 26, 2026
Addendum Released May 28, 2026
Bid Opening June 02, 2026 10:30 AM CST
Contract Award June 15, 2026
Commencement of Work To be agreed upon by Village and Contractor
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SODDING PROGRAM
BID FORM - SCHEDULE OF PRICES
Village of Lisle SUBMISSION INFORMATION:
925 Burlington Avenue BID OPENING DATE: June 02, 2026
Lisle, IL 60532 TIME: 10:30 AM
LOCATION: Village Hall
COPIES: One original
CONTRACTOR INFORMATION
Company Name: ____________________________________
Address: __________________________________________
City, State, Zip Code: ________________________________
I. BASE BID ITEMS - For 2026 Sodding Program
NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE COST
1 FURNISH & INSTALL TOPSOIL SY 1250
2 FURNISH & INSTALL SOD SY 1250
3 SUPPLEMENTAL WATERING UNIT 10
Total
II. Village Optional Renewal Year 1 - 2027 Sodding Program
The rates for services listed for the Optional Renewal Year 1- 2027 Sodding Program will not
increase more than _____ % over the BASE BID ITEMS of - 2026 Contract Year- 2026 Sodding
Program period. The Village, in its sole discretion, may extend the Contract for this one-year term
to begin on May 1, 2027, and concluding April 30, 2028. No escalations or additional surcharges
will be permitted apart from the percentage increases that are bid here.
III. Village Optional Renewal Year 2 - 2028 Sodding Program
The rates for services listed for the Optional Renewal Year 2 - 2028 Sodding Program will not
increase more than _____ % over the Optional Renewal Year 1 - 2027 Sodding Program period.
The Village, in its sole discretion, may extend the Contract for this one-year term to begin on May
1, 2028, and concluding April 30, 2029. No escalations or additional surcharges will be
permitted apart from the percentage increases that are bid here.
IV. Village Optional Renewal Year 3 - 2029 Sodding Program
The rates for services listed for the Optional Renewal Year 3- 2029 Sodding Program will not
increase more than _____ % over the Optional Renewal Year 2- 2028 Sodding Program period.
The Village, in its sole discretion, may extend the contract for this one-year term to begin on May
1, 2029, and concluding April 30, 2030. No escalations or additional surcharges will be
permitted apart from the percentage increases that are bid here.
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Each bid must be placed in a sealed envelope with the Project Label and addressed to the Village
of Lisle, 925 Burlington Avenue, Lisle, IL 60532, Attention: Finance. It is the sole responsibility of
the bidder to see that its bid is received in proper time. Oral bids or oral modifications to bids will
not be considered. No faxed or e-mail bid or modification of a bid will be considered. The
Village is not responsible for the premature opening of bids not marked as required. Any bid opened
prematurely due to the failure of the bidder to mark the envelope in accordance with these Bid
Documents will be considered non-responsive.
Bidder acknowledges receipt of the following addenda (give number and date of each):
ADDENDUM NO. ____________ ______________ ____________ ______________
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
______________________________________________________________________________________________
The undersigned hereby certifies that they have read and understand the contents of this
solicitation and agree to furnish at the prices shown any or all of the items above, subject
to all instructions, conditions, specifications and attachments hereto. Failure to have read
all the provisions of this solicitation shall not be cause to alter any resulting contract or to
accept any request for additional compensation.
Date: _________________________________________
Authorized Signature: __________________________________________________________
Typed/Printed Name:___________________________________________________________
Title: ________________________________________________________________________
Company Name:___________________________ ___________________________________
Telephone Number: _______________________________________
E-mail _________________________________________
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INSTRUCTIONS TO BIDDERS
1. INTENT
It is the intent of the Village of Lisle to bid sodding services and award these services to a single
contractor ("Contractor").
2. BID PRICE
Contractor should submit pricing for the base bid items and supplemental unit prices in accordance
with the bid form (or a lump sum price if indicated on the bid form). Bidders' prices are to include
the delivery of all materials; including plant, equipment, supplies, tools, scaffolding, transportation,
insurances, bonds, warranties, and all other items and facilities, and the performance of all labor
and services, necessary for the proper completion of the work except as may be otherwise
expressly provided in the Contract Documents. Bids shall not include federal excise tax or state
sales tax for materials to be incorporated in, or totally consumed in the prosecution of, the work.
An exemption certificate will be furnished by the Village upon request of the bidder.
The Village reserves the right to award in part or in whole, or to not award, whatever is deemed to
be in the best interest of the Village. The statement of quantities is based upon the best information
available at the time of bidding, and the actual units constructed may deviate from those listed in
the statement of quantities.
3. SECURITY GUARANTEE
Each bidder shall submit a bid bond, certified or cashier's check in the amount of 5% to the Village
to serve as a guarantee that the bidders shall enter into a contract with the Village to perform the
work identified herein, at the price bid. After the bid submittals have been inspected, the Village of
Lisle will return the bonds of all except the three lowest responsible bidders. When the Contract
with the successful bidder is executed, the bonds of the two remaining unsuccessful bidders will be
returned. The bid bond of the successful bidder will be retained until both a payment bond and
performance bond have been executed and approved, after which time it will be returned.
Any bid not complying with the bid security requirement will be rejected as non-responsive.
4. VOLUME/ESTIMATED QUANTITY
The quantities indicated are estimated quantities. The Village does not guarantee any specific
amount and shall not be held responsible for any deviation. This Contract shall cover the Village's
requirements whether for more or less than the estimated amount.
The Village reserves the right to increase and/or decrease quantities or add or delete locations
during the term of the Contract, whatever is deemed to be in the best interest of the Village.
Payment will be rendered based upon the awarded unit cost times the units installed. No additional
compensation will be provided for variation from the estimated units listed in the statement of
quantities.
5. AWARD
Award shall be made to the lowest responsive and responsible bidder as determined by the Village.
In considering the bidder's responsibility, the Village may evaluate, among other factors, the ability
of the bidder to provide experienced labor sufficient in numbers to timely and properly complete the
services, conformity with the specifications, serviceability, quality, and the financial capability of the
bidder, and the performance of the bidder on other projects.
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The apparent low bidder shall be determined by the Village by totaling the base bid provided.
The Village reserves the right to award, in part or in whole, or not award any portion of the bid,
whatever is deemed to be in the best interest of the Village. The Village of Lisle further reserves the
right to reject any or all bids.
The Village shall have the right to accept alternates in any order or combination, and to determine
the low bidder on the basis of the sum of the base bid and alternates accepted.
The acceptance of a bid will be by a Notice of Award, signed by a duly authorized representative of
the Village; no other act by the Village shall constitute the acceptance of a bid. The acceptance of
a bid by the Village shall bind the successful bidder to execute and perform the work of the Contract.
The successful bidder to whom the Contract is awarded by the Village shall sign and deliver to the
Village for execution by the Village all required copies of the Contract, along with all required
insurance and surety documents within ten (10) days after presentation to it of the Contract for
signature. In case the bidder shall fail or neglect to do so, he will be considered as having
abandoned the Contract, and as being in default to the Village. The Village may thereupon re-
advertise or otherwise award said Contract and forfeit the bid security.
The Invitation to Bids, Instructions to Bidders, General Conditions, Supplementary and/or Special
Conditions, if any, Drawings, Specifications, Contractor Bid Forms, Addenda, if any, Contractor's
Affidavit of Compliance, Apprenticeship Training Certification, comprise the Bid Documents. The
Bid Documents, together with the Contract between Owner and Contractor for the 2026 Sodding
Program, substantially in the same form included in these Bid Documents, and the Performance
Bond and Labor Material Payment Bond and proof of insurance comprise the Contract Documents.
6. TERM
The term of this Contract shall be term from the date of first award, with three optional one-year
renewals of the Contract at the sole discretion of the Village. At the end of each term, the term of
the Contract may be extended upon the Village's sole discretion within ninety days prior to the
expiration of the then current term. The contractor's unit prices will increase under the option
renewal years at the percent rates inputted by the bidder under the "SCHEDULE OF PRICES"
section allowed by this Invitation to Bid. For any year beyond the initial year, this Contract shall be
contingent upon the appropriation of sufficient funds; no charges shall be assessed for failure of
Village to appropriate funds in future Contract years.
No work shall be undertaken prior to the Village's approval and execution of the Contract, the
Village's receipt of contractor's certificate of insurance and bonds as required by the Contract
Documents, and the issuance of a Notice to Proceed and purchase order.
7. CONTRACT BONDS
The successful contractor shall furnish to the Village, within 10 calendar days after being notified of
the acceptance of bid:
7.1 A Performance Bond satisfactory to the Village, executed by a surety company authorized to
do business in the State of Illinois, in an amount equal to 100% of the contract sum as security
for the faithful performance of the Contract; and
7.2 A Payment Bond satisfactory to the Village, executed by a surety company authorized to do
business in the State of Illinois, for the protection of all persons supplying labor and materials
to the contractor or subcontractors for the performance of work provided for in the Contract, in
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an amount equal to 100% of the contract sum.
7.3 Documents required by this section must be received and approved by the Village before a
Contract will be issued.
All bonds must be from companies having a rating of at least A-minus and of a class size of at least
X as determined by A.M. Best Ratings. Said bonds shall guarantee the faithful performance of the
work in accordance with the Contract, the payment of all indebtedness incurred for labor and
materials, and guarantee correction of work. The bidder and all subcontractors shall name the
Village as an obligee on all bonds. Said bonds shall meet the requirements of the Illinois Public
Construction Bond Act, 30 ILCS 550/0.01 et seq. and any further amendments thereto. Bidder shall
include in its Performance Bond and Labor and Material Payment Bond such language as shall
guarantee the faithful performance of the Prevailing Wage Act as required in these Bid Documents.
The Performance Bond and Labor and Material Payment Bond will become a part of the Contract. The
failure of the successful bidder to supply the required bonds within ten (10) days after award of the bid,
shall constitute a default, and the Village may either award the Contract to the next responsible bidder,
or re-advertise for bids. In the event of a default, the Village need not return the defaulting bidder's bid
surety and may charge against the defaulting bidder for the full difference between the amount for the
bid and the amount for which a Contract for the work is subsequently executed, irrespective of whether
the amount thus due exceeds the amount of the defaulting bidder's bid surety, provided that the
Village's retention of the bid guarantee shall not preclude the Village from holding the bidder fully
liable for any and all damages which are in excess of said partial liquidated damages, and which
shall otherwise be incurred by the Village, including reasonable attorneys' fees, arising from the
bidder's failure to enter into said Contract and to deliver the same back to the Village within said
ten (10) day period.
8. MODIFICATIONS
Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been
received and opened no modifications shall be permitted without the approval of the Village Board.
9. CONTACT WITH MUNICIPAL PERSONNEL
All bidders are prohibited from making any contact with the Village's Mayor, Trustees, or any other
official or employee of the Village (collectively, "Municipal Personnel") regarding this Invitation to
Bid, other than in the manner and to the person(s) designated herein. The Village Manager
reserves the right to disqualify any bidder found to have contacted Municipal Personnel in any
manner regarding this Invitation to bid. Additionally, if the Village Manager determines that the
contact with Municipal Personnel was in violation of any provision of 720 ILCS 5/33E, the matter
will be turned over to the DuPage County State's Attorney for review and potential prosecution.
10. DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST
The Village's Code of Ethics and state law prohibits public officials or employees from performing
or participating in an official act or action with regard to a transaction in which he has or knows he
will thereafter acquire an interest for profit, without full public disclosure of such interest. This
disclosure requirement extends to the spouse, children and grandchildren, and their spouses,
parents and the parents of a spouse, and brothers and sisters and their spouses.
To ensure full and fair consideration of all bids, the Village require all bidders to investigate whether
a potential or actual conflict of interest exists between the bidders and the Village, their officials,
and/or employees. If a bidder discovers a potential or actual conflict of interest, the bidder must
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disclose the conflict of interest in its proposal, identifying the name of the municipal official or
employee with whom the conflict may exist, the nature of the conflict of interest, and any other
relevant information. The existence of a potential or actual conflict of interest does NOT, on its own,
disqualify the disclosing bidder from consideration. Information provided by the bidders in this
regard will allow the Village to take appropriate measures to ensure the fairness of the bidding
process.
The Village of Lisle requires all bidders to submit a certification, enclosed with this bid packet,
indicating that the bidder has conducted the appropriate investigation and disclosed all potential or
actual conflicts of interest.
By submitting a bid, all bidders acknowledge and accept that if the Village discovers an undisclosed
potential or actual conflict of interest, the Village may disqualify the bidders and/or refer the matter
to the appropriate authorities for investigation and prosecution.
11. DOCUMENT OBTAINED FROM OTHER SOURCES
The Village of Lisle is the only official source for bid packages and supporting materials. Bid
documents can be retrieved from the Village's website here: https://www.villageoflisle.org/bids.aspx
or via Demandstar.com. Utilizing these sources are the only way to ensure bidders receive all
addenda and other notices concerning this project. The Village of Lisle cannot ensure that bidders
who obtain bid packages from sources other than the Village's website or Demandstar.com will
receive addenda and other notices. All bidders are advised that bids that do not conform to the
requirements of this bid package, including compliance with and attachment of all addenda and
other notices, may, at the Village' discretion, be rejected as non-responsive and/or their bid
disqualified.
12. PREVAILING WAGE
Contractor agrees to comply with the Illinois Prevailing Wage Act, 820 ILCS 130/1 et seq., for all
work completed under this Contract. Contractor agrees to pay the prevailing wage and require that
all of its subcontractors pay prevailing wage to any laborers, workers or mechanics who perform
work pursuant to this Contract or related subcontract. As required by the Illinois Prevailing Wage
Act, the contractor/subcontractor has an obligation to check the applicable prevailing wage rate at
the time of bid submission and at the time of performance of the work. These rates can be accessed
at the State of Illinois - Department of Labor (IDOL) website: https://www2.illinois.gov/idol/Laws-
Rules/CONMED/Pages/Rates.aspx. Contractors/subcontractors must use the most current
DuPage County rate. IDOL revises the prevailing wage rates, and the contractor or subcontractor
has an obligation to check IDOL's website for revisions to prevailing wage rates throughout the
duration of this Contract. Failure of a bidder/contractor to make such determination shall not relieve
it of its obligations in accordance with the Contract Documents. In consideration for the award to it
of the Contract for this project, the contractor agrees that the foregoing notice satisfies any
obligation of the public body in charge of this Project to notify the contractor of periodic changes in
the prevailing wage rates and the contractor agrees to assume and be solely responsible for, as a
material obligation of the contractor under the Contract, the obligation to determine periodic
revisions of the prevailing wage rates, to notify its subcontractors of such revisions, to post such
revisions as required for the posting of wage rates under the Prevailing Wage Act, and to pay and
require its subcontractors to pay wages in accordance with such revised rates.
Contractor agrees to post at the job site in an easily accessible place, the prevailing wages for each
craft or type of worker or mechanic needed to execute the contract or work to be performed.
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13. APPRENTICESHIP AND TRAINING CERTIFICATION
This improvement is a construction project where Village monies are used in the construction,
maintenance and extension of municipal streets, traffic control signals, street lighting systems,
storm sewers, pedestrian subways or overhead crossings, sidewalks and off-street parking
facilities, and similar infrastructure. The Village requires each bidder to submit a completed
Apprenticeship and Training Certification form, which is included.
14. BIDDER QUALIFICATIONS AND EVALUATION CRITERIA
The successful bidder must be qualified to perform the work under the Contract and each bidder
must demonstrate the experience to provide services required in accordance with the bid
specifications, which shall include but not be limited to the following criteria:
* Compliance with specifications;
* Past performance on projects for the Village;
* Compliance with bid submission requirements;
* Current work in progress;
* Current disputes and litigation;
* References; and
* Any other criteria as determined by the Village
The contractor shall not have been debarred or determined ineligible for public contracts by any
governmental agency.
On the Contractor Reference form provided herein, each bidder must provide at least three (3) projects
the bidder has completed in the past five (5) years, which are comparable in scope, giving the name
of the project, project description, project address, owner and telephone number.
If requested by the Village, the bidder must present within three working days, satisfactory evidence
of its ability and possession of the necessary labor, facilities, experience, financial resources,
adequate insurance to comply with the terms of the Contract Documents, and such other
information the Village requires to verify the bidder's qualifications and financial status.
15. SUBCONTRACTORS
If any bidder submitting a bid intends on subcontracting out all or any portion of the engagement,
the name of the proposed subcontracting firm(s) must be submitted and approved to the
Village prior to commencing any work.
In the event the contractor requires a change of the subcontractor(s) identified, a written request
from the contractor and prior written approval from the Village is required.
Failure to identify subcontractors as required by this section could result in disqualification.
16. UNBALANCED BIDS
Any bid which is materially unbalanced as to prices for the Base Bid and/or Alternate Bid Items may
be rejected. An unbalanced bid is one which is based on prices that are significantly less than the
cost for some work and/or prices which are significantly overstated for other work.
The Village of Lisle will review all unit prices submitted by a bidder and will decide whether any of
the unit prices are excessively above or below a reasonable cost analysis value determined by the
Village.
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