SO-1856 Pleasant View School A/C Upgrades

CONDITIONS OF THE CONTRACT AND SPECIFICATIONS
FOR
PLEASANT VIEW
AC UPGRADE
LANSING SCHOOL DISTRICT
LANSING, MICHIGAN
MAY 1, 2026
ENGINEER PROJECT NO. 26 0957 01
OWNER
LANSING SCHOOL DISTRICT
519 WEST KALAMAZOO STREET
LANSING, MICHIGAN 48933
(517) 755-1000
ENGINEERS
STRATEGIC ENERGY
SOLUTIONS, INC.
4000 WEST ELEVEN MILE RD.
BERKLEY, MICHIGAN 48072
(248) 399-1900

Strategic Energy Solutions, Inc. Pleasant View
Engineers AC Upgrade
Berkley, Michigan Lansing School District
Lansing, Michigan
TABLE OF CONTENTS
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
LANSING SCHOOL DISTRICT REQUEST FOR BIDS
INSTRUCTION TO BIDDERS
BID FORM
AFFIDAVIT OF BIDDER #1 FAMILIAL DISCLOSURE
AFFIDAVIT OF BIDDER #2 IRAN ECONOMIC SANCTIONS ACT CERTIFICATE
AFFIDAVIT OF BIDDER #3 NON-COLLUSION
GENERAL CONDITIONS
SUPPLEMENTARY GENERAL CONDITIONS
REQUEST FOR INFORMATION FORM
LANSING SCHOOL DISTRICT INSTRUCTIONS TO BIDDERS
SUPPLIER / VENDOR APPLICATION AND COMMODITY LIST
STATEMENT OF NO BID
LEGAL STATUS OF BIDDER
NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY POLICY
NON-DISCRIMINATION IN EMPLOYMENT CERTIFICATION
PURCHASING POLICY
NEW SCHOOL CONSTRUCTION, RENOVATION POLICY
PROCUREMENT - FEDERAL GRANTS / FUNDS POLICY
PREVAILING WAGE COORDINATOR POLICY
COOPERATIVE PURCHASING POLICY
LOCAL PURCHASING POLICY
VENDOR RELATIONS POLICY
DIVISION 01 - GENERAL REQUIREMENTS
013300 ENGINEERS'S SUBMITTAL PROCEDURES
DIVISION 02 - EXISTING CONDITIONS
024119 SELECTIVE DEMOLITION
DIVISION 03 THROUGH 22 (NOT USED)
DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)
23 0005 BASIC HVAC REQUIREMENTS
23 0505 SELECTIVE DEMOLITION FOR HVAC
23 0593 TESTING, ADJUSTING, AND BALANCING FOR HVAC & PLUMBING
23 0713 DUCT INSULATION
23 0913 INSTRUMENTATION AND CONTROL DEVICES FOR HVAC
23 0925 DIRECT-DIGITAL CONTROL (DDC) SYSTEMS FOR HVAC
23 1123 NATURAL-GAS PIPING
23 3100 HVAC DUCTS AND CASINGS
23 3300 AIR DUCT ACCESSORIES
23 3700 AIR OUTLETS AND INLETS
23 7413 PACKAGED OUTDOOR CENTRAL-STATION AIR-HANDLING UNITS
26 0957 01 TABLE OF CONTENTS TOC-2

23 8126.13 SMALL-CAPACITY SPLIT-SYSTEM AIR CONDITIONERS
DIVISION 26 - ELECTRICAL
26 0005 BASIC ELECTRICAL REQUIREMENTS
26 0505 SELECTIVE DEMOLITION FOR ELECTRICAL
26 0519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES
26 0526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS
26 0529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS
26 0533.13 CONDUIT FOR ELECTRICAL SYSTEMS
26 0533.16 BOXES FOR ELECTRICAL SYSTEMS
26 0533.23 SURFACE RACEWAYS FOR ELECTRICAL SYSTEMS
26 0553 IDENTIFICATION FOR ELECTRICAL SYSTEMS
26 0573 POWER SYSTEM STUDIES
26 2200 LOW-VOLTAGE TRANSFORMERS
26 2416 PANELBOARDS
26 2726 WIRING DEVICES
26 2813 FUSES
26 2816.16 ENCLOSED SWITCHES
26 5100 INTERIOR LIGHTING
DIVISION 27 (NOT USED)
DIVISION 28 - ELECTRONIC SAFETY AND SECURITY
28 4200 GAS DETECTION AND ALARM
DIVISION 29 THROUGH 33 (NOT USED)
26 0957 01 TABLE OF CONTENTS TOC-2

May 1, 2026
Request for Bids
Lansing School District
Purchasing Department
519 West Kalamazoo
Lansing, MI 48933
This is not an order
Sealed proposals for the furnishing of items and services listed on the sheets attached to the bid proposal
documents that are available on our web-site will be received in the Lansing School District Purchasing Office,
519 W. Kalamazoo St., Lansing, Michigan 48933 until
June 4, 2026, 2:00 PM local time.
At this time and place bids will be opened publicly and read aloud.
One (1) original and Two (2) copies of the bid are to be submitted on the forms furnished by the Lansing School
District in a sealed envelope and clearly marked:
Bid SO-1856 Pleasant View AC Upgrade BID DOCUMENTS WILL BE POSTED
BY May 11, 2026
To obtain a copy of this request for bid please visit our web site at:
www.lansingschools.net.
(Click on Quicklinks at the top and click on Vendors (Bid Info), scroll down to Current Requests for Bids or
Proposals) or the bid documents are also posted on the State of Michigan's procurement system SIGMA.
If you need assistance, please contact the Lansing School District Purchasing Department at 517-755-3030.
No faxed, telephone or e-mailed bids will be accepted. Late submittals will not be considered.
All questions must be in writing and should be directed to Jon Laing, Director of Procurement at:
Projects@lansingschools.net, no later than 5:00 PM on Monday, May 18, 2026. Addendums will be posted on the
Lansing School District's web-site and SIGMA as they are issued.
All bids/proposals must be accompanied by a 5% bid bond and a sworn and notarized statement disclosing
any familial relationship with the Board of Education and selected staff. Bids must include the completed
statement to be accepted or considered.
All bids shall be submitted in accordance with the attached instructions and shall remain firm for a period of
ninety (90) days after the opening of bids.
A bid bond is required with this bid in the amount of 5% of the total bid amount. Certified payrolls are required
with each invoice or pay application. A performance, labor and materials bond will be required to cover 100%
of the project.
The Lansing School District reserves the right to reject any or all bids in whole or in part and to accept the
proposal or portion of the proposal that, in their opinion, best serves the interests of the Lansing School District.
Lansing School District
Jon Laing
Director of Procurement
PRE-BID INFORMATION
There will be a Pre-Bid Meeting held Friday, May 15, 2025 at 1:00 PM at Pleasant View 4505 Pleasant Grove Rd,
Lansing, MI. Attendance is HIGHLY RECOMMENDED.

Strategic Energy Solutions, Inc. Pleasant View
Engineers AC Upgrade
Berkley, Michigan Lansing School District
Lansing, Michigan
INSTRUCTIONS TO BIDDERS
DEFINITIONS: Bidding Documents include the Advertisement or Invitation for Bids, or Notice to Bidders,
Instructions to Bidders, Bid/Proposal Forms and Supplements (if any), Sample Forms and the Proposed
Contract Documents, including General Conditions of the Contract for Construction, Supplementary
Conditions, Specifications, Drawings, and any Addenda issued prior to receipt of bids.
All definitions set forth in the General Conditions of the Contract for Construction or in any other Contract
Documents are applicable to the Bidding Documents.
Addenda are written or graphic instruments issued by the Engineers prior to execution of a Contract which
modify or interpret the Bidding Documents by additions, clarifications or corrections.
A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the
sums stipulated therein submitted in accordance with, and supported by such data as required by the
Bidding Documents.
A Bidder is a person or entity who submits a Bid for the Work or specified portion thereof as
described in the Proposed Contract Documents.
A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a
portion of the Work.
BIDDER'S REPRESENTATIONS: Each Bidder by submitting a Bid represents that the Bidder has; read and
understands the Bidding Documents and the Bid is made in accordance therewith; read and understands the
Bidding Documents to the extent that such documentation relates to the Work for which the Bids is submitted,
and to other portions of the Project (if any) that may be bid concurrently or are presently under construction;
visited the site, become familiar with local conditions under which the Work is to be performed and correlated
personal observations with requirements of the proposed Contract Documents; based the Bid upon materials,
systems, and equipment described in the Bidding Documents without exception, unless so noted as may be
provided on the Bid Form.
BIDDING DOCUMENTS: Bidding Documents may be obtained from the issuing office as stated in the
Advertisement, Invitation, or Notice to Bidders. All plans and specifications shall remain the property of the
Engineers.
Complete sets of the Bidding Documents shall be used in preparing Bids. Neither the Owner nor the
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
In making electronic copies of the Bidding Documents available, the Owner and the Engineers do so only for
the purpose of obtaining Bids on the Work and do not confer a license or grant permission for any other use
of the Bidding Documents.
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-1

INTERPRETATION OF BIDDING DOCUMENTS: Bidders shall carefully study and compare the Bidding
Documents with each other, and with other work being bid concurrently or presently under construction to the
extent that it is related to the Work for which the Bid is submitted. Bidders shall promptly notify the Engineer
of any ambiguity, inconsistency or errors that they may discover upon examination of the Bidding Documents
or of the site and local conditions.
Bidders or Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make such
written request to the Engineers at least three (3) days prior to the date of receipt of bids. Any required
interpretation, correction or change of the Bidding Documents will be made by addendum and will be issued
by electronic transmission or posting to a File Transfer Protocol (FTP) site. Interpretations, corrections or
changes made in any other manner are not binding and Bidders shall not rely upon such.
SUBSTITUTIONS: The materials, products and equipment described in the Bidding Documents establish a
standard of required function, dimension, appearance and quality to be met by any proposed substitution. No
substitution will be considered prior to receipt of Bids unless written request for approval has been received by
the Engineer at least three (3) days prior to the date for receipt of Bids. Such requests shall include the name
of the material or equipment for which it is to be substituted and a complete description of the proposed
substitution including drawings, performance and test data, and other information necessary for an evaluation.
A statement setting forth changes in other materials, equipment or other portions of the Work including changes
in the work of other contracts that incorporation of the proposed substitution would require shall be included.
The burden of proof of the merit of the proposed substitution is upon the proposer. The Engineer decision of
approval or disapproval of a proposed substitution shall be final.
If the Engineer approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an
Addendum and will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) site.
Bidders shall not rely upon approvals made in any other manner. No substitutions will be considered after the
Contract award unless specifically provided in the Contract Documents.
ADDENDA: Addenda will be issued by electronic transmission or posting to a File Transfer Protocol (FTP) or
similar site to all who are known by the Engineer to have received access to the Bidding Documents. Copies
also will be made available for inspection wherever Bidding Documents are on file for that purpose. Each
Bidder shall ascertain prior to submitting a bid that the Bidder has received all Addenda issued, and the Bidder
shall acknowledge their receipt in the allotted space on the proposal form.
It shall be understood and agreed that the requirements contained in all Bidding Documents shall apply to all
addenda items and the general character of the work called for in the Addenda shall be the same as originally
required for similar work (unless otherwise noted) and that all incidental work necessitated shall be included,
even though not specified herein.
BIDS - FORM AND STYLE: Bids shall be submitted in duplicate on forms provided by the Engineers, with
all applicable blanks filled in by typewriter or manually by ink. Where so indicated by the makeup of the Bid
Form, sums shall be expressed in both words and figures. In case of discrepancy between the two, the written
amount shall govern. Any interlineation, alteration or erasure must be initialed by the signer of the Bid.
Each Bid shall include the legal name and address of the Bidder and a statement whether the Bidder is a sole
proprietor, partnership, corporation or any other Legal Entity. Each copy shall be signed by a person legally
authorized to bind the Bidder to a Contract. Bids submitted by a
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-2

corporation shall have the corporation seal affixed. Bids submitted by an agent shall be accompanied by a
current power of attorney certifying the agent's authority to bind the Bidder.
SUBMISSION OF BIDS: Bids can be submitted in person or by mail. All Bids submitted by mail shall be
enclosed in a sealed opaque envelope. The envelope shall be addressed to the Owner and shall be identified
with the Bidders name and address, the Project name, and the designated portion of the Work for which the Bid
is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope
with a notation "BID ENCLOSED" on the face thereof.
Bids shall be deposited at the designated location prior to the time and date indicated in the Advertisement,
Invitation to Bid or Notice to Bidders or any extension thereof made by Addendum. Bids received after the
time and date set for receipt of Bids will be returned unopened.
Bidders shall assume full responsibility for timely delivery to the location designated for receipt of Bids. Oral,
telephonic, or telegraphic bids are invalid and will not receive consideration.
BID MODIFICATION OR WITHDRAWAL: The Bidder so agrees in submitting a Bid that it may not be
modified, withdrawn or canceled during the stipulated time period following the time and date designated for
receipt of Bids. Modification or withdrawal of an early submitted Bid may be made only by notice to the party
receiving Bids at the place and prior to the time designated for receipt. Such notice shall be in writing over the
signature of the Bidder or by telegram. If by telegram, written confirmation over the signature of the Bidder
must have been mailed and postmarked on or before the date and time set for receipt of Bids. Modified or
withdrawn Bids may be resubmitted up to the time designated for receipt of Bids, provided that they comply
fully with all Bidding Documents.
CONSIDERATION OF BIDS: The Owner shall have the right to reject any and all Bids. A bid may be
rejected if not accompanied by a required bid security, or by other data required by the Bidding Documents or
which is in any way incomplete or irregular.
The Owner shall have the right to waive informalities or irregularities in a Bid received, and to accept the Bid
which, in the Owner's judgment, is in the Owner's best interests.
The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically
provided in the Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid
and Alternates accepted.
SUBMISSION OF POST BID INFORMATION: Bidders to whom award of a Contract is under
consideration shall, upon request of the Engineer, promptly submit statements setting forth previous
experience, references, physical plant and equipment possessed, description of organization, financial resources
and such other evidence as may testify to the ability to carry out contracts. This requirement may be met by
submitting AIA Document A-305, Contractor's Qualification Statement.
Unless waived by the Engineer, the Bidder shall as soon as practicable after notification of selection for the
award of a Contract, submit the following information to the Engineer:
A designation of the Work to be performed by the Bidders own forces.
The proprietary names and the suppliers of principal items or systems materials and equipment proposed
for the Work.
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-3

A list of names of the Subcontractors or other persons or organizations (including those who are furnished
materials or equipment fabricated to a special design) proposed for the principal portions of the Work.
The Bidder will be required to establish to the satisfaction of the Engineer and the Owner the reliability and
responsibility of the proposed Subcontractors to furnish and perform the Work described in the sections of the
specifications pertaining to such proposed Subcontractors respective trades.
Prior to the award of the Contract, the Engineer will notify the Bidder in writing if after due investigation, the
Owner or Engineer has reasonable objection to any person or organization, on such list. If the Owner or
Engineer has a reasonable objection to any person or organization, the Bidder may, at the Bidders option, (l)
withdraw the Bid or (2) submit an acceptable substitute person or organization with an adjustment in the Bid to
cover the difference in cost occasioned by such substitution. The Owner may, at his discretion, accept the
adjusted Bid or may disqualify the Bidder. In the event of either withdrawal or disqualification under this
paragraph, bid security will not be forfeited.
Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the
Engineer must be used on the Work for which they were proposed and accepted and shall not be changed
except with the written approval of the Owner and Engineer.
PERFORMANCE BOND AND PAYMENT BOND: The successful Bidder shall furnish a Performance Bond
in an amount of not less than one hundred (l00%) percent of the contract sum as a security for the faithful
performance of this contract and also a Payment Bond in an amount of not less than one hundred (l00%)
percent of the sum of contract as security for the payment of all persons performing labor on the project under
the contract and/or furnishing materials in connection with the contract. Bidders shall include the premiums
for bonds in their proposals, with all costs for the performance and payment bond included in the base
bid amount.
The Bidder shall deliver the required bonds to the Owner not later than the date of execution of the contract, or
if the Work is commenced prior thereto in response to a letter of intent, the Bidder shall, prior to
commencement of the Work and if required by the Owner, submit evidence satisfactory to the Owner that such
bonds will be issued.
The Bidder shall require the attorney in fact who executed the required bonds on behalf of the surety to affix
thereto a certified and current copy of the power of attorney indicating the monetary limit of such power. Bonds
shall be written in the form of AIA Document A-3l2, Performance Bond and Payment Bond or equivalent.
Bonds shall be dated on or after the date of the Contract.
INSURANCE: Successful Bidders will be required to furnish evidence of insurance of the kind and in the
amounts as required by the General Conditions of the Contract for Construction and Supplementary General
Conditions.
PAYMENTS RETAINED: Owner shall make payments on account upon issuance of Certificates of Payment
by the Engineer for labor and material incorporated in the work and for materials suitably stored at the site up
to ninety (90%) percent of the value thereof.
When the cumulative total of payment retained is equal to ten (10%) percent of the contract sum, subsequent
payments will be made in the full amount for labor and material incorporated in the work and for materials
suitably stored at the site, if, in the judgment of the Engineer and the
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-4

Owner, the work is progressing satisfactorily. This amount shall be retained until final acceptance of the work.
FINAL PAYMENT: Final payment, including retained percentage, shall become due when the contractor
submits satisfactory evidence to the Engineer that:
All payrolls, bills for materials, equipment and other indebtedness connected with the work for which the
Owner of his property might in any way be responsible have been paid or otherwise satisfied.
Consent of surety in writing to final payment.
Data establishing payment or satisfaction of all obligations, such as receipts, releases and waivers of liens
from each supplier and subcontractor covering each item of work.
SPECIFICATIONS/AUTOMATED TECHNICAL SECTIONS: Portions of the specifications may have been
derived from an automated master specification production system and may include minor deviations from
traditional writing forms. Such deviations must be recognized as a normal result of this production technique
and no other meaning will be implied or permitted.
The editing and printing methods utilized by the automated procedures can produce some irregularities in
grammatical structure such as form, structure, spelling and punctuation. Most are of common practice.
Should any Bidder be in doubt as to the intended meaning, he shall so notify the Engineer who in turn shall
clarify the question by means of addenda to all Bidders.
MICHIGAN OCCUPATIONAL SAFETY AND HEALTH ACT (MIOSHA): The contractor is to note the
MIOSHA - (ACT 154 of the Public Acts of 1974) amendments that include requirements for the
communication of information regarding safe handling of hazardous chemicals present in Michigan workplaces
known as "Michigan's Right to Know Law". The Contractor and all subcontractors shall comply with all
required provisions that may relate to any materials that contain hazardous chemicals.
VOLUNTARY ALTERNATES: When reference is made in the specifications to one or more trade names or
to the names of one or more manufacturers, such references are made to designate and identify the material or
equipment to be furnished. The Bidder may, at his option, in addition to the Base Bid on the specified items,
provide Voluntary Alternate proposals for optional materials and/or methods that the Bidder proposes to use,
together with the difference in cost from that basically specified. The Owner reserves the right to accept or
reject such options.
Submission of Voluntary Alternate proposals does not require prior approval of the Engineer. However, where
a proposed Voluntary Alternate requires changes or modifications, in assembly, detail or form of any other
construction, for accommodation, it shall be the responsibility of the Bidder to reconcile and include all costs
necessary for incorporation of such into the work. Voluntary Alternates if accepted, will be incorporated into
the executed contract.
ALTERNATES: Where, by make up of the Proposal Form provision is made for an "Alternate" the Bidder
shall state the amount that will be added or deducted from the Base Bid if the Owner decides to accept a change
in the scope of work or in products, materials, equipment, systems or installation methods that is described in
the Contract Documents.
Included as part of each Alternate shall be all miscellaneous devices, appurtenances and similar items incidental
to or required for a complete installation whether or not specifically mentioned as part of the Alternate.
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-5

TIME OF COMPLETION:
Target Timeline:
Work shall be substantially complete no later than August 14, 2026.
Final completion shall be achieved no later than August 14, 2026.
Alternate Timeline:
If lead times for electrical gear and equipment prevent achieving the Target Timeline dates noted above,
Lansing School District is open to alternative substantial completion and final completion dates. Bidders should
provide an alternate timeline for completion of the project on their Bid Form.
EXAMINATION OF SITE, EXISTING BUILDINGS AND CONTRACT DOCUMENTS: Before submitting
a proposal, each Bidder shall carefully examine the Contract Documents, visit the site of the Work, fully
inform himself as to all existing conditions and limitations and shall include in the proposal a sum to cover the
cost of all items included in the work. No additional compensation for the omission of any work, materials,
and/or labor required to complete the work in accordance with the contract will be granted due to the bidder's
failure to conform to these requirements.
Questions regarding the bid or contract documents shall be directed to:
Rachel Lambert
rlambert@sesnet.com
(248) 988-4747
END OF SECTION
26 0957 01 INSTRUCTIONS TO BIDDERS ITB-6