Snow Removal Services - North County Campus, Cedar Springs

PURCHASING DIVISION
Calvin Brinks, Manager
(616) 632-7720
purchasing@kentcountymi.gov
SOLICITATION
Solicitation Type Request for Quotation (RFQ)
Solicitation Number 6555
Description Snow Removal Services - North County Campus, Cedar Springs
Date of Issuance 6/2/2026
Inquiries Deadline Date & Time (local) 6/23/2026, 2 PM
Due Date & Time (local) 6/25/2026, 2 PM
Pre-Submission Conference Yes: Non-Mandatory On-Site (attendance recommended)
Conference Date & Time (local) 6/17/2026, 9AM
Buyer Name Okke
INTRODUCTION
The Kent County Purchasing Division is soliciting quotations for snow removal services for the North
County Campus located at 4191 17 Mile Rd Ne, Cedar Springs, MI 49319. This is a three (3) year contract
starting the 2026/2027 season with two (2) optional, one (1) year contract renewals
SCOPE
* Respondent is to clearly stake all areas to be plowed.
* Respondent is responsible for complete snowplowing when 2" or more of snow has accumulated by
4 am each day and again if 2" or more accumulates.
* The parking lot has the least amount of traffic between 8pm - 4am.
* Respondent is to provide salting service as needed as requested from facility
* Respondent is to replace and/or repair all parking lot sod that may be displaced and/or damaged by
plowing.
Dimensions, if furnished, are for general reference only and should be verified by Respondent.
NON-MANDATORY PRE-SUBMISSION ON-SITE CONFERENCE
Conference Date 6/17/2026
Conference Time (local) 9AM
Location 4191 - 17 Mile Rd Ne, Cedar Springs, MI 49319
A pre-submission conference is scheduled for this Solicitation. Attendee should arrive a minimum of 5
minutes before the conference scheduled date and time to sign-in.
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The conference provides equal opportunity to seek clarifications and inspect the location (if applicable).
Attendee shall have fully reviewed all Solicitation documents and correspondence prior to the
conference. Attendee is responsible for taking meeting notes and shall be an employee or authorized
reseller of the Respondent with requisite knowledge, skill, and abilities to participate.
The Kent County Standard Submission Terms posted on the Bid Opportunities page of the Kent County
Purchasing Division website are incorporated by reference and shall be deemed to have the same force
and effect as if fully set forth herein.
REFERENCES
Provide 3 references of current/past customers who can verify the quality of products and/or services of
similar size and scope your company provides. References may not include any current/past Kent
County employees.
INQUIRIES
Any and all communication regarding this Solicitation shall be on the Kent County Purchasing Division
Inquiry Blog via the Bid Opportunities page or during pre-proposal meetings. Kent County reserves the
right to determine the response format or not respond, at its sole discretion.
INVITATION FOR BID/RFQ SUBMISSION
Complete submissions must be received in the Kent County Purchasing Division on or before the due
date/time specified by the designated clock (local time). Late, faxed, or emailed responses will NOT be
considered.
Submissions may be submitted electronically on the Bid Opportunities page of the Kent County
Purchasing Division's website. Respondent must include a complete submission as 1 non-password
protected PDF document.
Respondent shall submit the Submission Form ("Bid Form" "Response Form") posted on the Bids
Opportunities page of the Kent County Purchasing Division's website. Click the Submit Online icon to
submit electronically or to print the Submission Form. Respondent must submit the Bid Bond with
Submission Form.
**Pricing Sheet, see attached, must be filled out and submitted with response**
The time required to upload a submission may vary. Respondent assumes all risks associated with
electronic submission, including all technological difficulties, and deems the County and its service
provider harmless and without fault. Successful electronic submissions are confirmed via Respondent's
email. Respondent shall view the link in the confirmation email to determine accuracy prior to due
date/time.
Submissions that deviate from the Solicitation specifications will only be considered if the deviations are
clearly detailed and noted within the submission. In case of a dispute regarding the true intent and
meaning of the specifications, the County's interpretation will prevail. When a Solicitation states no
alternates, no deviations are permitted.
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Kent County is not liable for cost incurred prior to award. A submission shall constitute an irrevocable
offer for a period of 45 days from the due date/time. In the event the notification of award is not made
within 45 days from the due date/time, the Respondent may withdraw or provide a written extension of
their submission.
Submissions may only be withdrawn by written request if the request is received before the due
date/time. Withdrawals after opening shall be subject to Kent County Fiscal Policy - Centralized
Purchasing 5(i)(2).
NO BID
Please provide feedback if you are electing not to participate in this Solicitation.
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Kent County Purchasing Division
RFQ 6555: Snow Removal Services - North County Campus, Cedar Springs
Pricing Sheet
Price per plow- Price per plow Salting Service per trip as
Description based on 25 plows after 25 plows requested by Facility
Snow Removal, North County Campus 3 Year Contract Starting (2026/2027)
Snow Removal, North County Campus 1 Year (2029/2030) (Optional)
Snow Removal, North County Campus 1 Year (2030/2031) (Optional)
Note: This document shall not be construed as a comment on the responsiveness and is subject to change during the review process. This information is not an
indicator of award.