SNOW REMOVAL SERVICES BID 2025-2026 - BID 3219

Agency:	East Orange School District
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Dec 13, 2025
Due Date:	Dec 19, 2025
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EAST ORANGE BOARD OF EDUCATION

EAST ORANGE, NEW JERSEY 07017

GOODS AND SERVICES

Bid Specifications

General Requirements

SNOW REMOVAL SERVICES

Bid No. 3219

Bid Opening Date

Friday, December 19, 2025

Bid Opening Time

10:00pm

Rochelle Gabriel

Qualified Purchasing Agent

EAST ORANGE BOARD OF EDUCATION

EAST ORANGE, NEW JERSEY 07017

REQUEST FOR BIDS

Bid Advertisement

The EAST ORANGE Board of Education hereby advertises for competitive bid pricing in

accordance with N.J.S.A. 18A:18A-21(a) (b).

Bid No. 3219

Snow Removal Services

All necessary bid specifications and bid forms may be secured upon written request to:

Rochelle Gabriel

Qualified Purchasing Agent

East Orange Board of Education

199 4th Ave

East Orange, New Jersey 07017

Email: rochelle.gabriel@eastorange.k12.nj.us

Bids must be submitted in a sealed envelope and delivered to the Office of the Qualified

Purchasing Agent of EAST ORANGE Board of Education on or before the date and time indicated

below. The envelope is to bear the following information:

Title:

Snow Removal Services

Bid Number

3219

Name and Address of the Bidder

Bid Opening Date Friday, December 19, 2025

Bid Opening Time: 10:00 a.m.

The bid envelope must be addressed to

EAST ORANGE BOARD OF EDUCATION

Attn: Qualified Purchasing Agent

199 4th Ave

East Orange, New Jersey 07017

Location of Bid Opening

EAST ORANGE BOARD OF EDUCATION

199 4th Ave

East Orange, New Jersey 07017

Conference Room A

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The bid opening process will begin on the advertised date and time at the East Orange Board of

Education, 199 4th Ave, East Orange, New Jersey 07017. Bids may also be submitted to the

Qualified Purchasing Agent or their designee at the bid opening meeting prior to the advertised

date and time. The Qualified Purchasing Agent shall publicly receive and open all bids on the

advertised date and time.

No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-

21(b)).

At this time the Board of Education does not accept electronic (e-mail) submissions of bids.

“Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27 et seq.”

Each bid shall be accompanied by a bid bond, cashier’s check, or certified check made payable

to the East Orange Board of Education for ten percent (10%) of the amount of the total bid,

however, not to exceed $20,000.

Statement of Ownership Requirement: Pursuant to N.J.S.A. 52:25-24.2, Bidders shall submit a

statement setting forth the names and addresses of all persons and entities that own ten

percent or more of its stock or interest of any type at all levels of ownership.

A Non-Collusion Affidavit and a Contractor Questionnaire/Certification also must be submitted

with the bid. The bid package will also include other documents that must be completed and

returned with the bid. Failure to comply with Instructions to Bidders and to complete and

submit all required forms may be cause for disqualification and rejection of the bid.

The Board of Education reserves the right to reject any non-responsive bids or all bids, pursuant

to N.J.S.A. 18A:18A-22, and to waive minor informalities or non-material exceptions that may

be in the best interest of the Board.

Rochelle Gabriel

Qualified Purchasing Agent

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ETHICS IN PURCHASING

Statement to Vendors

BOARD OF EDUCATION RESPONSIBILITY

Recommendation of Purchases

The Board of Education desires to have all Board employees and officials practice exemplary

ethical behavior in the procurement of goods, materials, supplies, and services.

School officials and employees who recommend purchases shall not extend any favoritism to

any vendor. Each recommended purchase should be based upon the quality of the items,

service, price, delivery, and other applicable factors in full compliance with N.J.S.A. 18A:18A-1

et seq.

Solicitation/Receipt of Gifts – Prohibited

School officials and employees are prohibited from soliciting and receiving funds, gifts,

materials, goods, services, favors, and any other items of value from vendors doing business

with the Board of Education or anyone proposing to do business with the Board.

VENDOR RESPONSIBILITY

Offer of Gifts, Gratuities -- Prohibited

Any vendor doing business or proposing to do business with the Board of Education shall

neither pay, offer to pay, either directly or indirectly, any fee, commission, or compensation,

nor offer any gift, gratuity, or other things of value of any kind to any official or employee of the

Board or any member of the official’s or employee’s immediate family.

Vendor Influence -- Prohibited

No vendor shall cause to influence or attempt to cause to influence, any official or employee of

the Board, in any manner which might tend to impair the objectivity or independence of

judgment of said official or employee.

VENDOR CERTIFICATION

Vendors or potential vendors will be asked to certify that no official or employee of the Board

of Education or immediate family members are directly or indirectly interested in this request

or have any interest in any portions of profits thereof. The vendor participating in this request

must be an independent vendor and not an official or employee of the Board of Education.

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EAST ORANGE BOARD OF EDUCATION

ADVISORY INFORMATION FOR BIDDERS

PROMPTNESS OF BID SUBMITTAL

It is the bidder's responsibility to ensure that their bid is presented in a sealed envelope to the

Office of the Qualified Purchasing Agent before the advertised bid date and time. The

advertised bid date and time for this bid is on Friday, December 19, 2025 @ 10:00 a.m. No bids

shall be received after the time designated in the bid advertisement. No extensions or

exceptions will be made. The Business Office is open Monday through Friday from 8:30 am –

4:30 pm, according to the school calendar, and 8:30 am – 4:30 pm during the summer. Access

to the Business Office may be delayed because of security clearance and/or the slowness of the

elevator to the fifth floor of the Administration Building. Bidders may also submit bids to the

Qualified Purchasing Agent at the bid opening meeting held in the Board of Education Meeting

Room prior to the advertised bid opening date and time. Once again, bids will not be received

after the time designated in the advertisement.

PARKING

Parking in the vicinity of the Board of Education Administration Building is at a premium. Allow

enough time to locate a parking space. Be prepared to park two or three blocks from the

Board Offices.

Heavy traffic hours by the Board Offices on school days are from 7:00 a.m. to 8:30 a.m. and

between 1:40 p.m. and 3:10 p.m. Be aware of parking signs as you may receive a parking ticket

or have your vehicle towed.

MAIL

Mail is brought to the Board Offices in mailbags at approximately 10:00 a.m. each day. It is then

sorted within the district system by departments. The Business Office routinely receives its mail

at approximately 11:30 a.m.

UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES

Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the

receptionist at the main building entrance. The receptionist then calls the various departments

with a request to pick up their items. There may be some delay in getting bids to the Business

Office on the top floor because of security clearance and/or the elevator's slowness to the

Administration Building's Third Floor.

HAND DELIVER BIDS – SUGGESTED PRACTICE

Considering the aforementioned items, the Board suggests that bidders arrange to hand-deliver

their bid to the Office of the School Business Administrator before the advertised date and

time. Please understand that bids arriving after the advertised bid date and time for any reason

cannot be accepted, opened, or considered.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

SNOW REMOVAL SERVICES BID 2025-2026 - BID 3219

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