Snow Plows Penndot
| Agency: | State Government of Pennsylvania |
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| State: | Pennsylvania |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Mar 11, 2025 |
| Due Date: | Apr 10, 2025 |
| Solicitation No: | 6100062978 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
03/11/25 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100062978 |
Solicitation/Project Title: |
Snow Plows PennDOT | ||||
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Description: |
Snow Plows PennDOT Spec'ed | ||||||
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Department Information |
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Department/Agency: |
All Using Agencies |
Delivery Location: |
Statewide |
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County: |
Statewide |
Duration: |
10/1/2025 Through 9/30/2026 |
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Contact Information |
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First Name: |
Adrienne |
Last Name: |
Dickerson |
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Phone Number: (XXX-XXX-XXXX) |
717-787-3475 |
Email: |
addickerso@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
03/12/25 | ||
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Solicitation Due Date: |
04/10/25 |
Solicitation Due Time: |
3:00 PM |
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Solicitation Opening Date: |
04/10/25 |
Solicitation Opening Time: |
3:01 PM |
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Opening Location: |
Electronic Bid | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
03/11/25 |
Attachment Preview
Statement of Work
Invitation For Bid
Snowplows PennDOT Spec’d
ISSUING OFFICE
COMMONWEALTH OF PENNSYLVANIA
DEPARTMENT OF GENERAL SERVICES
BUREAU OF PROCUREMENT
555 Walnut Street
Forum Place, 6th Floor.
Harrisburg, PA 17101
IFB NUMBER
6100062978
DATE OF ISSUANCE
1
1. PURPOSE:
This contract will cover the requirements for Snowplow Units and Alternate Snowplows with
Pennsylvania Department of Transportation (PennDOT) Specifications. The unit shall meet
this specification, be a current production model, new and complete. The unit shall be
complete with all equipment required for immediate operation to function as stated in this
specification, and the unit must meet all applicable codes and standards.
Any deviations to the specifications must be granted in writing. It shall be understood that
any discrepancies/deviations between the specifications and the completed unit(s), OEM,
Vendor or up-fitter related, must be addressed and corrected prior to the delivery deadline
and the Departments acceptances. It shall be the sole responsibility of the successful vendor
to ensure compatibility with the Department's dump trucks. The vendor shall, prior to bid,
inspect the Department's dump truck plow frame and wing mounting to ensure this
compatibility. For contact the Fleet Management Division at 717-783-2371 for any site visits
that may be needed.
2. METHOD OF AWARD:
Awards will be made to the responsive and responsible bidders offering the greatest discount
(lowest priced bid) from the referenced price list (bid item sheet) per plow model. Only one
award will be made for each manufacturer. The option to provide cutting edge and shoes will
not be considered when awarding.
Bidders who are not a manufacturer must submit a letter from the manufacturer(s) (OEM
Letter) stating that the bidder is authorized to sell the product(s) in the Commonwealth of
Pennsylvania.
3. CONTRACT TERM/RENEWALS:
The initial term of the contract shall be (1) year with four (4) one (1) year renewal options.
The term of the Contract shall commence on the Effective Date and shall end on the
Expiration Date as defined in the Terms and Conditions.
4. ISSUING OFFICE:
The Department of General Services (“Issuing Office”) has issued this IFB on behalf of the
Pennsylvania Department of Transportation (PennDOT). The sole point of contact in the
Commonwealth for this IFB shall be Alana Green, the Issuing Officer for this IFB. Please
refer all inquiries to Alana Green, Issuing Officer, via email alangreen@pa.gov.
A. Questions and Answers: If a bidder has any questions regarding this IFB, the
bidder must submit the question(s) via email (with the subject line “IFB 6100062978”)
to the Issuing Officer named above. Question(s) must be submitted via e-mail no
later than 3pm EST, April 3, 2025. The Issuing Officer shall post as an addendum to
this IFB the answers to the questions on the DGS website. It is the responsibility of
the bidder to monitor DGS Website for new or revised information.
2
5. BIDDING INSTRUCTIONS:
Bidders who are not a manufacturer must submit a letter from the manufacturer(s) (OEM
Letter) stating that the bidder is authorized to sell the product(s) in the Commonwealth of
Pennsylvania.
Bidders need to complete the Bid Item Sheet attached to this solicitation.
When bidding, all bidders are to provide pricing for their individual models, less cutting edge
and shoes, in columns “M” {PA-DOT SPEC'D UNIT PRICE (REF. PennDOT Snowplows”
dated GAW 02-20-2025 (With PA-DOT Yellow Paint Color) and “N” PA-DOT SPEC'D UNIT
PRICE (REF. PennDOT Snowplows” dated GAW 02-20-2025 (With OEM's Normal Yellow
Paint Color), as applicable
Bidders shall then insert “Upcharge Pricing”, as applicable, in columns “P”, “Q”, “R”, “S”, and
“T” for the particular cutting edges shown.
The intent is that when a user orders a unit, they will pick the make and model desired, and
then select their desired cutting edge, as well as any option items as the bidder has priced on
the tab titled “Additional Related Items-Serv.”
For example –
If a contract user wanted to purchase a Company A’s model T snowplow painted PA-DOT
Yellow at the bid price of $30.00 and they opted for the “carbide blade and moldboard shoes”
cutting edge package priced at $5.00, then the total unit would come to $35.00……the plow
unit plus the cutting-edge upcharge
A. BLADE OPTIONS:
See “PennDOT Snowplows” dated GAW 02-20-2025 document, columns “P”, “Q”, “R”,
“S”, and “T”):
It shall be understood that for any blade option selected/ordered that all mounting
hardware pricing (i.e. bolts, nuts, washers, etc.) shall be included in the “upcharge
pricing” amount.
Regarding the JOMA blade option (Column “R”), it shall be understood that this blade
“upcharge pricing” amount shall include the following items:
All mounting hardware (i.e. bolts, nuts, washers, etc.)
Winter Equipment Company’s “Winter Custom-Designed Steel Carbide Adapter Blade”
“Shock-absorbing Joma 6000 Articulated Plow Blade”
“Joma 6000 Steel Mounting Bracket”
Reference PennDOT Snowplows Specifications dated GAW 02-20-2025.
B. JOMA 6000:
JOMA 6000 plow blades with JOMA 6000 attachment components including clamp bar
and Winter Equipment Company style backer blades equipped with carbide inserts.
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Joma 6000 blades with JOMA 6000 attachment components including clamp bar, with
Winter Equipment Company style backer blade equipped with carbide inserts.
6. PRICING:
All pricing is to be entered within the Bid Item Sheet.
7. Minimum Order-
The minimum required order shall be (1) one unit/each.
8. SAFETY:
Manufactures standard safety devices required for transport/operation shall be supplied.
Manufactures standard safety decals displayed on unit/items.
Each unit shall bear the manufacturer's model number, serial number and date of manufacture
with a non-rusting metal tag, properly affixed.
9. PACKING:
Packaging shall conform to acceptable industry standards.
10. Manuals:
The successful vendor shall furnish all applicable manuals per unit:
1 Operators
1 Parts
1 Service
1 Body and Sub-frame (Parts and Service)
1 Complete set of manuals for any additional items/equipment added to a piece of
equipment.
A. The manuals listed shall be official O.E.M. publications supplemented with technical
manuals for all components as published by sub-vendors/manufacturers.
B. PARTS Manual presented must be relative to "all" items utilized to build this unit(s), with
appropriate part numbers.
C. Delivery of these paper manuals shall be completed at time of delivery of each unit
along with an electronic form of each manual on a USB thumb drive in Adobe PDF
format.
11. DELIVERY/RECEIVING:
Items ordered from this contract will be delivered as specified in the PO, unless otherwise
agreed upon between the purchasing agency and the supplier. The supplier must contact
the purchasing agency prior to making the delivery and mutually agree on the date of
delivery and the approximate time. Delivery schedule must be communicated on an
individual basis per facility due to various receiving hours and warehouse requirements.
The contractor may add and prepay shipping costs, BUT this cost and action must be made
known IN WRITING to the ordering agency PRIOR TO the contractor accepting and
processing any such purchase order against the contract.
4
Invoicing should be sent upon delivery of the items to the purchasing agency and not
when the items are shipped to the installation dealer or dealer of record.
Paperwork provided by manufacturer or vendor or carrier company at time of equipment
delivery for signature will only be signed for verification of delivery. Signature will not
endorse delivered equipment is free of defects or verification that equipment meets
specification/quote. Acceptance of equipment is pending through inspection, with
equipment meeting the specification/quote. Paperwork will not be submitted for payment
until all deficiencies are corrected, prior to purchase order delivery deadline.
Pennsylvania Department of General Services, PCID No. 1075, “General Requirements
for Bidding PennDOT Vehicles/Equipment”, most current version effective at the time
and date of bid opening, is included as a part of this specification and attached to this
solicitation.
12. WARRANTY:
The vendor must warrant all equipment including parts and labor, against defects in
workmanship and materials for a minimum of one (1) year. Warranty service may be
performed at the requested Commonwealth agency site or at the vendor’s service center,
however, the vendor shall be responsible for the removal, shipping, transportation, and
installation costs involved with the repair or replacement. When an item is replaced, it shall
be replaced with an item of equivalent or superior quality without any additional cost to the
Commonwealth.
The Contractor warrants that all items furnished, and all services performed by the Contractor,
its agents and subcontractors shall be free and clear of any defects in workmanship or
materials.
13. Confirmation of Purchase Order:
The awarded Supplier is responsible for accepting POs (Monday – Friday/ 0600 - 1700). The
supplier must have the ability to accept orders manually, electronically, over the phone or via
fax.
14. ADDITIONAL RELATED ITEMS/SERVICES:
Bidders may offer to provide additional related items (Tow Plow, Shoes, Western Plow
Options) and services (installation/labor rate).
Bidders are asked to please complete the bid tab sheet under Additional Related
Items/Services, should you choose to offer any of these items/services. These items/services
and their associated rates/prices will not be a factor in bid evaluation of the contract.
A. Shoes
B. Tow Plow
C. Western Plow Option
D. Hourly Labor Rate: For installation of manufacturer’s approved alternate
snowplows, including installation on agency-owned equipment and removal of
existing attachments.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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