Snow Plowing Services

Agency:	City of Laconia
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Aug 5, 2026
Due Date:	Aug 25, 2026
Solicitation No:	RFB 26-08-11B
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Number:	RFB 26-08-11B
Bid Title:	Snow Plowing Services
Category:	Bids, RFP's and RFQ's
Status:	Open

Publication Date/Time:

8/5/2026 8:59 AM

Publication Information:

Laconia Daily Sun

Closing Date/Time:

8/25/2026 2:30 PM

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CITY OF LACONIA

REQUEST FOR BIDS

BID No. 26-08-llB

SNOW PLOWING SERVICES

WINTER SEASON 2026-2027

All Bids must be received by August 25, 2026 by 2:30pm

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:8/4/2026

Bid#:RFB 26-08-11 B

Bid Due Date:08/25/2026

Bid Due By (Opening):2:30 PM

Please direct any questions regarding this Bid Conditions to: Kelly Bullerwell at 603-524-3877 or by email to kbulkrn~II 11 laconianh.2.0\

BID INV/TA TION FOR: Snow plowing services winter season 2026-2027

Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITlONS:

BIDS. Bids must be received at the Purchasing Office before the date

and time specified for the opening. Bids must be submitted on this

bid form or exact copies and must be typed or clearly printed in ink.

Corrections must be initialed. Bids are to be made less Federal Excise

Tax and no charge for handling unless required by law. Bids will be

made available to the public after the time of award. Bid results will

be given by mail only if requested in writing and accompanied by a

self-addressed, stamped business size envelope.

SPECIFICATIONS. Vendors must submit on items as specified.

Any changes in specifications must be noted on the "Specifications

Exception Form". Vendors shall be notified in writing if any changes

to the specifications are made.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this bid or the execution of any resulting contract or

order, representatives of the City of Laconia shall incur no liability of

any kind.

PROOF OF COMPLIANCE. The responding vendor may be

required to supply proof of compliance with bid/proposal

specifications. When requested, the responding vendor must

immediately supply the Purchasing Office with certified test results

or certificates of compliance. Where none are available, the City of

Laconia may require independent laboratory testing. All costs for

such testing, certified test results or certificates of compliance shall

be the responsibility of the responding vendor.

A WARD. The award will be made to the responsible vendor

submitting a conforming Bid meeting specifications at the lowest cost

unless other criteria are noted in the Request for Bid. Unless

otherwise noted, the award may be made by individual items. If there

is a discrepancy between the unit price and the extension, the unit

price will prevail. When identical low bids are received the award

will be made to the local vendor. If identical low bids are received by

local vendors, or non-local vendors, the award will be determined by

the toss of a coin. Discounts will not be considered in making award

but may be offered on the invoice for earlier payment and will be

applicable on the date of completion of delivery or receipt of invoice,

whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby

agrees to assign all causes of action that it may acquire under the

antitrust laws of New Hampshire and the United States as the result

of conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the bid and will apply to any contract awarded to the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following pagers) of this

Bid at the price(s) quoted in complete accordance with all conditions

of this Bid.

Company Name:

Address:

Phone#:

E-mail#:

CITY'S OPTIONS. The City of Laconia reserves the right to reject

or accept all or any part of any bid, to determine what constitutes a

conforming bid, to award the bid solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the bid.

PUBLIC INFORMA TlON. The responding vendor hereby

acknowledges that all information relating to this bid and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

Authorized Signature:

Printed Name:

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this document

indicates that all City of Laconia terms and conditions are accepted

by the responding vendor and that any and all other terms and

conditions submitted by the responding vendor are null and void,

even if such terms and conditions have terminology to the contrary.

The responding vendor shall also be subject to City of Laconia

contract and purchase order terms and conditions.

CITY OF LACONIA

REQUEST FOR BIDS

BID No. 26-08-llB

SNOW PLOWING SERVICES

WINTER SEASON 2026-2027

The City of Laconia seeks experienced snow plowing firms to submit sealed bids for the

snow plowing of designated City parking lots for the 2026-2027 winter season,

Interested firms are encouraged to submit Two (2) copies of the bids. They should be

delivered to the City of Laconia Purchasing Office, 45 Beacon Street East, Laconia, NH

03246 by 2:30pm 08/25/2026. Postmarks and other timestamps will not be accepted in

lieu of actual delivery to be considered. Emailed bids will not be accepted. Submissions

must be labeled company's identification and clearly labeled "Bid No. 26-08-llB Snow

Plowing Bid".

This contract will be awarded in total and is subject to budget constraints throughout the

snow season. It may be necessary to discontinue service if the budgeted amount has been

reached. The City reserves the right, at its sole discretion, to extend the services of the

Contractor(s) for up to three additional one-year periods, after successful completion of

the first year. The Contractor(s) maintains the right to decline extension years if so

desired. Contract pricing for extension years will be adjusted annually, up, or down, at

the start of the extension year, in accordance with year over year changes in the Bureau

of Labor Statistics Consumer Price Index - All Urban Consumers (CPI-U) for Boston-

Cambridge-Newton, MA-NH for all items, not seasonally adjusted.

A non-mandatory pre-bid site tour is scheduled for August 11, 2026, for firms

wishing to tour the parking lots with city representatives able to answer questions. The

meeting/tour will start at 7:30am (EST) at the Laconia City Hall front entrance. After

review of the City Hall parking area the tour will continue to the Main Street Parking Lot,

Beacon Street West Parking Lot, Church Street Lot and continue with the Schools

Parking Lots. Prospective bidders are encouraged to attend in order to get a complete

understanding of the scope of service required.

The successful bidder( s) must;

• Supply all equipment and labor required to maintain the parking lots awarded by

this contract.

• Have the ability to back drag plow areas without piling snow on curbs or

walkways.

• Remove snow with a bucket loader to minimize loss of parking spaces (where

required)

• Push banks back far enough to clear all parking areas.

• Provide a 24-hour phone contact number direct to owner, manager or driver. This

contact must not be an answering service.

• Angle plow away from walkways to avoid leaving large piles of snow on

walkways that can't be removed with a snow blower.

• Keep areas around dumpsters, fence openmgs and handicapped parking areas

plowed and clear.

• Maintain the drawing/plot plan of each building in their truck for reference.

Plowing shall commence when the accumulation reaches two inches (2") unless notified

otherwise by a representative of the Public Works Department. Mechanical failure of the

contractor's machinery or equipment shall not relieve the contractor of responsibility for

snow plowing designated sites. The City will not be responsible for repairs to the

Contractors' vehicles or equipment. The Contractor may be held accountable for the cost

of repairs associated with damage to City or privately owned property caused by their

personnel or others working under their direction.

The Contractor agrees to provide a certificate of insurance satisfactory to the City of

Laconia for General Liability, Workers Compensation, and Automobile.

For the purpose of this contract a snow storm is defined as snow accumulation up to eight

inches (8"). Snow fall in excess of this amount will be considered as a separate storm for

each additional 8" inches of snow or any fraction thereof. The determination of the

official snow fall amounts will be in accordance with National Weather Service (NSW)

for our area.

Example:

2"- 8"

8" + - 16"

16" + - 24"

Snow Fall

One Storm

Two Storms

Three Storms

The City shall retain the right to call off contract snow plowing when it is deemed in the

best interest of the City to do so. The City representatives will inspect the contractor's

work on an ongoing basis, in the event that the Contractor is contacted by the City for

unsatisfactory work the contractor will have twenty-four (24) hours to respond to such

inquiry. The City will prioritize each location to be plowed prior to award of Contract.

If the City should have to plow an area that was not done in accordance with the contract

or was not completed in a timely manner, the Contractor will not be paid for that area and

the City may back charge the Contractor for completing such work in an amount not to

exceed the contract price for that site.

The Contractor must demonstrate, by past performance, that they are capable of

performing this contract. Please include a list of contracts completed or in progress.

The Contractor agrees not to subcontract or assign this agreement in whole, or in part,

without written permission from the City of Laconia. Nothing contained herein shall

create any contractual relationship between a sub-contractor and the City.

The City of Laconia has the right to enter into an agreement for snow plowing and

removal with another contractor should the terms of this agreement be breached by the

undersigned contractor.

Invoices shall be sent to the City not later than the tenth of the month following a

plowing event. Laconia agrees to make payment under the terms of this agreement within

thirty (30) days of the invoice date. Invoices should be sent to the Laconia Department of

Public Works, 27 Bisson Avenue, Laconia, N.H. 03246.

The selected firm will be expected to provide a certificate of insurance satisfactory to the

City of Laconia for Auto, General Liability and Workers Compensation. Acceptable

limits are $Im General Liability with a $2m General Aggregate. The Certificate must

name the "City of Laconia as an Additional Insured."

The City of Laconia reserves the right to accept or reject any or all bids or any part

thereof, to waive any formality in the bidding process, and to accept the bid considered to

be in the best interest of the City. The City may cancel this bid request at any time for any

reason.

(I) (We) hereby certify that (I) (We) have read each and every part of this bid and

advertisement, and (I) (We) understand that failure to comply with any statement, part or

request of this bid will be cause for rejection thereof.

Company Name

Company Address

Authorized Signature

Name (printed)

Date

Telephone

Cellphone

E-mail

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Snow Plowing Services

Description

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