Snow Management Services - ZONE C

CITY OF ALBANY
REQUEST FOR BIDS:
DEPARTMENT OF GENERAL SERVICES
SNOW MANAGEMENT SERVICES
ZONE C
HON. DR. DORCEY L. APPLYRS, MAYOR
SERGIO PANUNZIO, COMMISSIONER
City Hall Room 202
24 Eagle Street
Albany, NY 12207

NOTICE TO PROSPECTIVE BIDDERS
This sheet is to be filled out in connection with the bid specification for SNOW
MANAGEMENT SERVICES ROUTE ZONE C. The specification is comprised of 6
sections.
1. Notice to Bidders
2. Bid Proposal and Bid Form
3. Non-Collusion Affidavit
4. Standard Conditions
5. Technical Specifications
6. Minority Participation | Living Wage Requirements
I, , have received a complete specification
(Company or Firm)
according to the above information.
Signature
Official Title
Address
City, State, Zip Code
This sheet must be submitted with your security deposit and bid sheet.

NOTICE TO PROSPECTIVE BIDDERS
The City of Albany, NY is soliciting sealed bids for the goods and services described in these
specifications.
GENERAL DESCRIPTION: SNOW MANAGEMENT SERVICES
ZONE C
ADVERTISEMENT DATE: June 16, 2026
BID SUBMISSION DEADLINE: August 4, 2026; 12:00 Noon
BID OPENING: August 4, 2026; 1:30 pm
SUBMIT SEALED BIDS TO: Board of Contract and Supply
Room 202, City Hall
Albany, New York 12207
The face of the envelope must contain the name of the bidder
with return address and the contract title.
BID DOCUMENTS: May be examined at Room 202, City Hall, 8:30 - 5 pm.
BID DEPOSIT: A Bid Deposit IS NOT required.
BOND REQUIREMENT: A performance bond is not required.
PREVAILING WAGE RATE The successful bidder must comply with Sections 220-
AND LIVING WAGE RATE: 223 of the New York State Labor Law and/or section 42-161 of
the Code of the City of Albany pertaining to the Albany Living
Wage Ordinance.
FOR MORE INFORMATION: Shaniqua Jackson, Secretary
Board of Contract and Supply
Phone: (518) 434-5090

Pursuant to the provisions of Section 103 of General Municipal Law, sealed proposals will be
received by the City of Albany at the aforesaid address for furnishing the Item(s) listed in this
proposal. When submitting a bid, you must:
1. Prepare your bid on this form using black ink or typewriter. Write the name of your
company on each page of the bid, in the space provided.
2. If your bid deviates from the specifications, please explain such deviations or
qualifications in full. Attach a separate sheet setting forth such explanation if necessary.
The City reserves the right to determine if a bid is unresponsive. The City will not make
any determinations of item equivalency prior to the bid submission date.
3. Sign the bid. By signing, you indicate full knowledge and acceptance of the General
Specification and other requirements of the Bid Proposal. The bid must be completed in
the name of the bidder, corporate or other, and must be fully and properly executed by an
authorized person. Bids shall remain valid for 45 days from the date of the bid opening.
4. Record the required information on the envelope containing the sealed bid.
5. Mail the bid promptly in order for it to be received before the time of the bid opening.
Late bids will be rejected. If you wish to remain on the City's bidder's list, it is important
that you answer this proposal. Failure to respond to three successive proposals may result
in your name being removed from the mailing list for this commodity group. It is also
requested that you indicate your reason for not bidding.
SEALED BIDS WILL BE RECEIVED BY THE CITY OF ALBANY UNTIL 90
MINUTES PRIOR TO THE TIME DESIGNATED FOR THE OPENING OF
BIDS. PLEASE ATTACH PROPER POSTAGE.
6. Each Bidder should visit the site of the proposed work and fully acquaint himself with the
existing conditions, there relating to construction and labor, and should fully inform
himself as to the facilities involved, the difficulties and restrictions attending the
performance of the Contract. Bidder should thoroughly examine and familiarize himself
with the equipment, Technical Specifications, and Contract Documents. Contractor, by
execution of Contract, shall in no way be relieved of any obligation under it, due to
failure to receive or examine any form or legal instrument or to visit Site and acquaint
himself with conditions there existing. City of Albany will be justified in rejecting any
claim based on facts regarding which Contractor should have been on notice as a result
thereof.
7. Award to contract will be made only to the lowest responsible bidder, whose proposal
shall comply with all the provisions required to make it normal.

8. The City of Albany reserves the right to reject any or all proposals, and may advertise for
new proposals, if in its opinion the best interests of the City of Albany will thereby be
promoted. The bidder must be prepared if requested by the City of Albany to present
evidence of experience, ability and financial standing, as well as a statement as to plant
and machinery.
9. For materials and supplies separately sold to the City of Albany for incorporation into
work under this Contract, the City of Albany is exempt from all sales tax and
compensating use tax of the State of New York. The purchase by the Contractor or by
subcontractors of materials for incorporation into the work under this Contract will be a
purchase or procurement for resale to the City of Albany and therefore not subject to the
aforementioned sales compensating use tax. All bids prices by the Contractor as well as
all subcontract agreements made by the Contractor shall separate the costs of materials
from all other costs involved in the incorporation of such materials into the work under
this Contract.
10.The Contractor shall, upon request by the City of Albany, furnish a bill of sale or other
instrument indicating the quantities and types of materials purchased directly by the
Contractor or subcontractors for incorporation into the work under this Contract. Upon
delivery of all materials to the site, the Contractor shall mark or otherwise identify all
materials to be incorporated into the work under this Contract. Only those materials so
identified will be under this Contract. Only those materials so identified will be exempt
from sales or compensating use tax under this specification.
11.This exemption does not apply to machinery, equipment, tools or other items purchased,
leased, rented or otherwise acquired for use of the Contractor, even though said
equipment is used either entirely or in part on this Contract. This exemption shall apply
only to materials fully incorporated into the work under this Contract as accepted and
approved by the City.

BID PROPOSAL
CITY OF ALBANY
CITY HALL
ALBANY, NEW YORK 12207
DATED: June 16, 2026
GENERAL DESCRIPTION: SNOW REMOVAL SERVICES ZONE C
CONTRACT PERIOD: December 1, 2027, through December 31, 2027
BID OPENING DATE: August 4, 2026
LOCATION: City Hall, Room 103
TIME: 1:30 pm
INQUIRE WITH: City Clerk's Office
City Hall - Room 202
Albany, New York 12207
BIDDERS NAME:________________________________________________________
EMPLOYER'S FEDERAL IDENTIFICATION NUMBER:_______________________
ADDRESS:
Street
City
County
State
Zip Code
% Cash Discount for payment within 15 days of delivery or receipt of voucher.
% Cash Discount for payment within 30 days of delivery or receipt of voucher.
Cash Discounts will not be considered in determining the low bidder but will be considered in awarding
the bids. Cash Discounts of less than 1% will not be considered.
Does any state officer or any officer or employee of the City of Albany or County of Albany have any
affiliation or interest in this bid proposal? If so, set forth the name, address, nature and extent of the
affiliation or interest of an officer/employee.
We are not submitting a bid .
We request removal of our name from the mailing list for this commodity group .
Bidders Signature
Official Title
Printed or Typed Copy of Signature
Telephone Number

BID SHEET (1 of 6)
The undersigned Bidder, having familiarized himself/herself with the specification and the Bid documents
as prepared by the City of Albany Department of General Services, and on file in the Office of the Board
of Contract and Supply of the City of Albany, New York, hereby proposes to provide the services and
materials in accordance with the Bid Documents, and Technical specifications ***Price shall include
base warranty, freight and delivery charges to the City of Albany, Department of General Services,1
Connors Boulevard, Albany, NY 12204.
VENDOR NAME:______________________________________
Monthly Retainage
Fee:$________________________________________________________________________
Monthly Retainage Fee (Written in
Words):________________________________________________________

BID SHEET (2 of 6)
The undersigned Bidder, having familiarized himself/herself with the specification and the Bid documents
as prepared by the City of Albany Department of General Services, and on file in the Office of the Board
of Contract and Supply of the City of Albany, New York, hereby proposes to provide the services and
materials in accordance with the Bid Documents, and Technical specifications ***Price shall include
base warranty, freight and delivery charges to the City of Albany, Department of General Services,1
Connors Boulevard, Albany, NY 12204.
VENDOR NAME:______________________________________
Item Service Fee Schedule Hourly Rate
Number
Wheel Loader (33,000 lbs.) with articulating $ per
1
plow hour
$ per
2 Wheel Loader (33,000 lbs.) with bucket
hour
$ per
3 Backhoe (4x4, 24,000 lbs.) with articulating plow
hour
$ per
4 Skid Steer (4x4, 6,200 lbs.) with snow blower
hour
5 1-Ton Plow (4x4) truck with 3 yard salter $ per hour
Single Axel Medium Duty (GVWR 33,000 lbs.)
6 $ per hour
with Plow & 6 yard salter
Single Axel Medium Duty (GVWR 33,000 lbs.)
7 $ per hour
with Plow

BID SHEET (3 of 6)
Bidder shall provide the following summary information with Bid Sheet. In addition,
please see Technical Specifications for additional submittals.
VENDOR NAME:______________________________________
Total Number of
Item Service Equipment Schedule Summary
Units Available
Number
Wheel Loader (33,000 lbs.) with hydraulically
1 operated articulating plow
Wheel Loader (33,000 lbs.) with bucket
2
Backhoe (4x4, 24,000 lbs.) with plow
3
Skid Steer (4x4, 6,200 lbs.) with snow blower
4
1-Ton (4x4) Plow truck with 1.5 min cubic yard
5 salter
Single Axel Medium Duty (GVWR 33,000 lbs.) with
6 Plow & 6 yard salter
7 Single Axel Medium Duty (GVWR 33,000 lbs.) with
Plow

BID SHEET (4 of 6)
Provide specific details on vehicles and equipment proposed. Reproduce sheet as required.
VENDOR NAME:______________________________________
Item Number (from Fee Schedule): Item Number (from Fee Schedule):
Manufacturer: Manufacturer:
Model: Model:
GVWR: GVWR:
No. of Wheels: No. of Wheels:
4 wheel drive: Y/N 4 wheel drive: Y/N
Blade Size: Blade Size:
Bucket/Dump size (cu yrds): Bucket/Dump size (cu yrds):
License Plate: License Plate:
Item Number (from Fee Schedule): Item Number (from Fee Schedule):
Manufacturer: Manufacturer:
Model: Model:
GVWR: GVWR:
No. of Wheels: No. of Wheels:
4 wheel drive: Y/N 4 wheel drive: Y/N
Blade Size: Blade Size:
Bucket/Dump size (cu yrds): Bucket/Dump size (cu yrds):