SNOW AND ICE REMOVAL IN CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES.

Agency:	Division of Highways
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services 561790 - Other Services to Buildings and Dwellings
Posted Date:	Aug 3, 2026
Due Date:	Aug 25, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

D08.D1.POC.PR38309

POC

D08.D1.POC.PR38309_Snow and ice_Chat_Mont_Rand_POC.pdf

Doc. Type:
Proposals
Description: SNOW AND ICE REMOVAL IN CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES. POC
D08.D1.POC.PR38309_Snow and ice_Chat_Mont_Rand_PROSPECTIVE BIDDERS.pdf

Doc. Type:
Plan Holder List
Description: SNOW AND ICE REMOVAL IN CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES. POC
D08.D1.POC.PR38309_Snow_and_ice_Chat_Mont_Rand_RFQ_Lttr_eSigned.pdf

Doc. Type:
Invitation to Bid
Description: SNOW AND ICE REMOVAL IN CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES. POC

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D08.D1.POC.PR38309

Chatham, Montgomery and Randolph

STATE OF NORTH CAROLINA

DEPARTMENT OF TRANSPORTATION

HIGHWAY DIVISION 8

ID/IQ PROPOSAL

DATE AND TIME OF BID OPENING: August 25, 2026 AT 2:00 PM

CONTRACT ID: D08.D1.POC.PR38309

WBS ELEMENT NO.: 20S.019, 20S.1062N, 20S.1076, 20S.1076N, 20S.2076

COUNTY:

Chatham, Montgomery and Randolph Counties

ROUTE NO.:

VARIOUS

TYPE OF WORK: SNOW AND ICE REMOVAL

NOTICE:

ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF

GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF

NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING

BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE

BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE

LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS

REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR

CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE

GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON

BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL

COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR

LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.

THIS IS A ROADWAY PROJECT.

BID BOND IS NOT REQUIRED.

NAME OF BIDDER

ADDRESS OF BIDDER

D08.D1.POC.PR38309

Chatham, Montgomery and Randolph

PROPOSAL FOR THE CONSTRUCTION OF

CONTRACT No. D08.D1.POC.PR38309 IN Chatham, Montgomery, and Randolph Counties, NORTH

CAROLINA

DEPARTMENT OF TRANSPORTATION,

RALEIGH, NORTH CAROLINA

The Bidder has carefully examined the location of the proposed work to be known as Contract No.

D08.D1.POC.PR38309; has carefully examined the plans and specifications, which are acknowledged to be part of

the proposal, the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations,

requirements and provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent

award to him by the Department of Transportation in accordance with this proposal. Payment and performance bonds

are not required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools,

labor, and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted,

necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads

and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements of

the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets contained

herein.

The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the

work and required labor to construct and complete Contract No. D08.D1.POC.PR38309 in Chatham, Montgomery

and Randolph Counties, for the unit or lump sum prices, as the case may be, bid by the Bidder in his bid and

according to the proposal, plans, and specifications prepared by said Department, which proposal, plans, and

specifications show the details covering this project, and hereby become a part of this contract.

The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for

Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into

and made a part of this contract; that, except as herein modified, all the construction and work included in this contract

is to be done in accordance with the specifications contained in said volume, and amendments and supplements thereto,

under the direction of the Engineer.

If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer

or such other person as may be designated by the Secretary to sign for the Department of Transportation. The

conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division

Engineer.

The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as

the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item

or portion of the work as may be deemed necessary or expedient.

An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease

in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.

D08.D1.POC.PR38309

Chatham, Montgomery and Randolph

COVER SHEET

PROPOSAL SHEET

TABLE OF CONTENTS

PROJECT SPECIAL PROVISIONS

INTERESTED PARTIES LIST NOT REQUIRED: .................................................................. G-1

BOND REQUIREMENTS – No Bonds Required...................................................................... G-1

HAUL ROADS:.......................................................................................................................... G-1

BUILD AMERICA, BUY AMERICA (BABA): ....................................................................... G-1

CONTRACT TIME FOR ID/IQ:................................................................................................ G-6

NON-EXCLUSIVE CONTRACT:............................................................................................. G-6

WORK ORDER ASSIGNMENT (MULTIPLE AWARDS) FOR ID/IQ:................................. G-6

RENEWAL OF CONTRACT (FIXED PRICE ADJUSTMENT): ............................................ G-7

PROSECUTION OF WORK:..................................................................................................... G-7

NO MAJOR CONTRACT ITEMS:............................................................................................ G-7

NO SPECIALTY ITEMS: .......................................................................................................... G-8

DISADVANTAGED BUSINESS ENTERPRISE (DIVISIONS):............................................. G-8

MULTI-YEAR MAINTENANCE CONTRACTS (ID/IQ): .................................................... G-22

CERTIFICATION FOR FEDERAL-AID CONTRACTS: ...................................................... G-22

RESTRICTIONS ON ITS EQUIPMENT AND SERVICES:.................................................. G-22

USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-23

EQUIPMENT IDLING GUIDELINES:................................................................................... G-23

U.S. DEPARTMENT OF TRANSPORTATION HOTLINE: ................................................. G-24

PROJECT SPECIAL PROVISIONS ............................................................................ R-1 thru R-6

STANDARD SPECIAL PROVISIONS

AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1

ERRATA..................................................................................................................................SSP-2

PLANT AND PEST QUARANTINES ...................................................................................SSP-5

TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-6

MINORITY AND FEMALE EMPLOYMENT REQUIREMENTS ....................................SSP-15

CONTRACT PROVISIONS FOR FEDERAL-AID CONSTRUCTION CONTRACTS ....SSP-17

ON-THE-JOB TRAINING ....................................................................................................SSP-30

MINIMUM WAGES .............................................................................................................SSP-33

MINIMUM WAGES .............................................................................................................SSP-38

SIGNATURE SHEETS AND FORMS

BID/PAY ITEM SHEETS.........................................................................................................T-1

DOT EXECUTION SHEET .................................................................................................... U-1

D08.D1.POC.PR38309

Chatham, Montgomery and Randolph

GENERAL

This contract is for providing fully operated equipment necessary for snow and ice control

activities as needed in Randolph, Chatham and Montgomery Counties. The Contractor shall

furnish to the Department of Transportation the fully operated equipment described in this contract

as needed during inclement weather to perform snow and ice control activities at times and at

locations in Randolph, Chatham and Montgomery Counties, as directed by the Engineer or his/her

authorized representative.

The Contractor shall furnish equipment in good operating condition and operated by properly

trained and qualified personnel. The personnel operating the equipment shall be employees of the

Contractor or approved Subcontractor and the Contractor shall be responsible for all operators

during the performance of the contract. The personnel shall be subject to the directions of the

Department of Transportation. The Department of Transportation may refuse delivery or may

reject any equipment found to be defective and/or inadequately operated.

The Contractor shall conform to the guidelines as set forth in the “Department of Transportation’s

Snow and Ice Control Plans” regarding policies, operational practices, and use of designated

chemical/abrasive storage sites, etc. Copies of this information will be provided upon request

All work and materials shall be in accordance with the provisions of the General Guidelines of this

contract, the latest Project Special Provisions, the latest North Carolina Department of

Transportation Standard Specifications for Roads and Structures, the latest North Carolina

Department of Transportation Roadway Standards Drawings, and the current edition of the

Manual of Uniform Traffic Control Devices (MUTCD).

The Contractor shall keep himself/herself fully informed of all Federal, State and local laws,

ordinances, and regulations, and shall comply with the provisions of Section 107 of the Standard

Specifications.

D08.D1.POC.PR38309

Chatham, Montgomery and Randolph

INSTRUCTIONS TO BIDDERS

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to

comply with any requirement may cause the bid to be considered irregular and may be grounds for

rejection of the bid.

TRADITIONAL PAPER BIDS:

1. Download the entire proposal from the Connect NCDOT website and return the entire proposal with your

bid.

2. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested Parties List

is required unless SP1 G02 Interested Parties List Not Required provision is included in the proposal.

3. Enter required information on the cover page. The “Name of Bidder” and the “Address of Bidder” should

be as it appears in the Directory of Firms found on the Department’s website.

4. All entries on the itemized proposal sheet (bid form) shall be written in ink or typed.

5. The Bidder shall submit a unit price for every item on the itemized proposal sheet. The unit prices for the

various contract items shall be written in figures. Unit prices shall be rounded off by the Bidder to

contain no more than TWO decimal places.

6. An amount bid shall be entered on the itemized proposal sheet for every item. The amount bid for each item

shall be determined by multiplying each unit cost bid by the quantity for that item, and shall be written in

figures in the "Amount" column of the form.

7. The total amount bid shall be written in figures in the proper place on the bid form. The total amount bid

shall be determined by adding the amounts bid for each item.

8. Changes to any entry shall be made by marking through the entry in ink and making the correct entry

adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not use correction

fluid, correction tape or similar products to make corrections.

9. The bid shall be properly executed on the included Execution of Bid – Non-collusion, Debarment and

Gift Ban Certification form. All bids shall provide the following information:

a. Complete one of the following forms: Corporation, Partnership, Limited Liability Company, Joint

Venture, Individual Doing Business in His Own Name or Individual Doing Business Under a Firm

Name, based on the business entity submitting the bid.

b. Corporations that have a corporate seal shall include it on the bid, otherwise write your corporations

name in the seal location.

c. Provide the name of the individual or representative submitting bid along with their position or title held

on behalf of the bidder.

d. Name, signature, and position or title of witness.

10. The bid shall not contain any unauthorized additions, deletions, or conditional bids.

11. The Bidder shall not add any provision reserving the right to accept or reject an award, nor enter into a

contract pursuant to an award.

12. THE ENTIRE PROPOSAL WITH THE ITEMIZED PROPOSAL SHEET AND ALL OTHER

APPLICABLE FORMS SHALL BE COMPLETED AND PLACED IN A SEALED ENVELOPE

AND SHALL BE DELIVERED TO AND RECEIVED IN THE NCDOT DIVISION OFFICE,

LOCATED AT 121 DOT Drive Carthage, NC 28327,BY 2:00 PM ON, August 25, 2026.

13. The sealed bid must display the following statement on the front of the sealed envelope:

QUOTATION FOR – CONTRACT ID D08.D1.POC.PR38309– SNOW AND ICE REMOVAL IN

CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES TO BE OPENED AT 2:00 PM

ON, AUGUST 25, 2026.

As well as the following information:

a. Name of the Corporation, Partnership, Limited Liability Company, Joint Venture, Individual Doing

Business in His Own Name or Individual Doing Business Under a Firm Name, submitting bid.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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SNOW AND ICE REMOVAL IN CHATHAM, MONTGOMERY, AND RANDOLPH COUNTIES.

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