SNOW AND ICE EQUIPMENT

REQUEST FOR BID (RFB)
FOR
SNOW AND ICE
EQUIPMENT
BID #2026-22PC
Issued by:
Portage County
Purchasing Department
All required bid documents/copies must be submitted
No later than 2:00 PM on 07/28/2026 to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid
1462 Strongs Ave
Stevens Point WI 54481
For further information regarding this
RFB contact PaYeng Baldemor
At (715) 346-1333
Email: baldemop@co.portage.wi.gov
Issued: 07/07/2026

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 2 OF 26
TABLE OF CONTENTS
SECTION SUBJECT PAGE #
1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3
2. CONTRACT TERM ................................................................................................................................... 3
3. QUESTIONS ............................................................................................................................................... 3
4. METHOD OF BID ..................................................................................................................................... 4
5. BID SUBMISSION .................................................................................................................................... 4
6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4
7. METHOD OF AWARD ............................................................................................................................ 4
8. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................. 5
9. SPECIFICATIONS..................................................................................................................................... 5
10. DELIVERY .................................................................................................................................................. 5
11. F.O.B. DESTINATION FREIGHT INCLUDED .................................................................................. 5
12. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................. 5
13. INVOICING REQUIREMENTS ............................................................................................................. 5
ATTACHMENT A - SIGNATURE AND AUTHORITY AFFIDAVIT FORM
14. CONTRACT CANCELLATION .............................................................................................................. 6
ATTACHMENT B - REFERENCES SHEET
ATTACHMENT C - BID OFFER FORM
ATTACHMENT D - STANDARD TERMS AND CONDITIONS
ATTACHMENT E - PATROL TRUCK CONVERSION SPECIFICATIONS

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 3 OF 26
1. GENERAL INFORMATION AND SCOPE
The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests
bids to establish a contract for the purchase of snow and ice equipment to be installed on Bodies with
hydraulics and quick hitches. It shall be mounted on Two County owned 2023 Western Star model 47 X
patrol trucks G.V.W. of 66,000 pounds, wheelbase 230 inches and a C.T. of 148 inches with an O.A.L. of
348 inches to the front of the frame extensions. Front axle and suspension rating of 20,000 pounds with
rear axle and suspension rating of 46,000 pounds. Frame G.V.W. rating of 66,000 pounds, 24 inch
integral front frame extension with 23.50 S.M., 120,000 P.S.I. single channel bolted frame.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these
bid documents. Conditions of bid that include the word "must" or "shall," describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise
stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves
the right to delete that specification or condition of bid. Failure to meet specification requirements shall
disqualify your bid. Vendors may not submit their own contract document as a substitute for these
terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents
become your contract terms and conditions.
Definitions: The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means bidder awarded the contract
County means the County of Portage Wisconsin
Purchasing means the County of Portage Purchasing Department
RFB means Request for Bid
State means the State of Wisconsin
VendorNet means the State of Wisconsin's electronic purchasing information system
A. Portage County Facilities Department in order to gain access to the storage building.
2. CONTRACT TERM
Approximate Start Date of 09/01/2026 through 12/31/2026 with five (5) one-year renewal options
though 12/31/2031. Any extension or pricing must be authorized by mutual agreement of the
Contractor and the County.
3. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this RFB they shall notify the Procurement Director named below of such error and request a
modification or clarification.
Any communications or questions regarding the specifications, or special conditions of bid should be
written and submitted to Purchasing as soon as possible, but no later than 07/16/2026. Purchasing will
respond to questions if necessary by issuing an official addendum, posted on VendorNet and on the
Portage County Website. Bidders are responsible for checking these websites for any addenda before
submitting a bid. Failure to acknowledge addenda may disqualify your bid.
https://vendornet.wi.gov/
https://www.co.portage.wi.gov/
Any correspondence or questions submitted must include the bid number

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 4 OF 26
Submit questions in writing via email to:
PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov
Phone: 715-346-1333
4. METHOD OF BID
Bidder must submit a total price as designated. All prices must be quoted in U.S. Dollars. Bidder must bid
on the enclosed Bid Offer Form.
5. BID SUBMISSION
Bidders must submit an original and one copy including all required materials for acceptance of their bid
by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be
rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for
purposes of this RFB. Also refer to the Bid Response Requirements.
Faxed and e-mailed bids are not accepted. Bids must be forwarded to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
All bids are to be packaged, sealed, and show the following information on the outside of the package:
-Vendor's Name and Address
-Request for Bid Title
-Request for Bid Number
-Bid Due Date
6. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided by the due date and
time listed on the bid cover page. Include:
6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request
6.2 Signature and Authority Affidavit Form, Attachment A
6.3 References Sheet, Attachment B
6.4 Bid Offer Form, Attachment C
6.5 Two copies complete specifications and descriptive brochure or detail for the product(s) bid
6.6 Manufacturer's/Bidder's warranty information
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper
7. METHOD OF AWARD
Award(s) shall be made on the basis of the lowest total cost from a responsive, responsible bidder who
meets specifications for Bid Line #8. Timeliness of service delivery may be considered when making this
award.

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 5 OF 26
8. BIDDER/CONTRACTOR QUALIFICATIONS
To be eligible for a contract award, you must be qualified and able to provide the following:
8.1 Bidder must be an original manufacturer, or distributor and/or dealer/company authorized by
manufacturer.
8.2 Bidder must supply references of three firms to which similar products and service have been
provided during the past five years to a comparable-sized institution or company. If contacted, all
of those references must verify that a high level of satisfaction was provided. Use Attachment B to
list references.
8.3 Bidder must be in the business of snow and ice equipment for the past five years.
9. SPECIFICATIONS
Adequate detailed specifications of the product(s) offered must be included with your bid to establish
equivalency and to insure that the product being bid meets all specifications. Failure to provide product
specifications and information may disqualify your bid. The County of Portage shall be the sole judge of
equivalency and acceptability. Any attachments, documents, price lists, etc. to support your bid, must
include the bid number. Bid specifications may not be revised without an official written addendum
issued by Purchasing.
See Attachment E for detailed technical specifications.
10. DELIVERY
Delivery is desired as soon as possible after receipt of a purchase order. Delivery expected 115 days
after delivery of chassis to successful bidder. If delivery is not met a $100.00 deduction per unit will
occur for each calendar day the unit is late. Please indicate on the Bid Offer Form your estimated
delivery time in calendar days.
11. F.O.B. DESTINATION FREIGHT INCLUDED
Delivery of complete trucks will be made by awarded bidder to the Portage County Highway
Department, 800 Plover Rd, Plover, WI 54467. Bid prices shall include all transportation, insurance
charges and installation/operation manuals.
12. SUBCONTRACTING OR THIRD PARTY PAYMENTS
All subcontracting shall be pre-approved upon award by the County before any work begins.
Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be
responsible for all subcontractor(s) work and payment. The County will not pay any subcontractor or
third parties directly.
13. INVOICING REQUIREMENTS
The County's terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it
also must verify that all invoiced charges are correct as per this contract. Only properly submitted
invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices
be clear and complete in conformity with the instructions below.
All invoices must be itemized showing:
a. purchase order number d. complete product description as
b. vendor name stated on your bid.
c. remit to address e. prices per the contract

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 6 OF 26
The original invoice must be sent to the bill-to address shown on the Purchase Order.
Invoices/Purchasing card
Orders placed by the County using a purchasing card must reflect current contract pricing.
14. CONTRACT CANCELLATION
This Contract may be terminated by either party under the following conditions:
14.1 The County may terminate the contract at any time at its sole discretion by delivering 10 days
written notice to the Contractor.
14.2 If at any time the Contractor's performance threatens the health and/or safety of the County or
the public, the County has the right to cancel and terminate the Contract without notice.

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 7 OF 26
ATTACHMENT A
SIGNATURE AND AUTHORITY AFFIDAVIT FORM
BIDDING COMPANY NAME: _________________________________________________________
FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)
_________________________________ ___________________________________
Address: __________________________________________________________________________
City ____________________________ State ________ Zip + 4 _______________________
Number of years in Business _______
Name the person to contact for questions concerning this bid.
Name __________________________ Title ______________________________
Phone ( ) ______________________ Toll Free Phone ( ) __________________________
Fax ( ) ______________________ Email Address ___________________________
In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt
has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been
independently arrived at without collusion with any other bidder, competitor or potential competitor; that this
bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the
above statement is accurate under penalty of perjury.
The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having
read completely the specifications, hereby proposes to perform everything required and to provide and furnish
labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and
workmanlike manner all of the materials or products described in the specifications relating to this Bid.
I further certify that I have carefully examined the bid documents and all terms herein, and site where the
work is to be done and have no agreements to prevent the completion of said work.
______________________________________________ ___________________________
Signature Title
_______________________________________________ ___________________________
Name (type or print) Date
This firm herby acknowledges receipt / review of the following addendum(s) (If any)
Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 8 OF 26
ATTACHMENT B
REFERENCES
Vendor: _______________________________________________________________________
Provide company name, address, contact person, telephone number, and appropriate information on the
product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.
Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this
work shall be listed on a separate page.
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________
Company Name: _________________________________________________________________________
Address (include Zip + 4) ____________________________________________________________________
Contact Person: ____________________________________ Phone No. __________________________
E-Mail Address: __________________________________________________________________________
Product(s) Used and/or Service(s) Provided: ____________________________________________________

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 9 OF 26
ATTACHMENT C
BID OFFER FORM
Vendor:___________________________________________________________________________
BID Price - TRUCK 1 & 2 (DOUBLE WING)
The following items must be itemized on the bid tab sheet. The bid will be awarded with the lowest
total cost.
Bid Price (Per Truck) Cost per Truck
Line 1 Body $
Line 2 Sander $
Line 3 Underbody $
Line 4 Force controls and components $
Line 5 Other $
Line 6 Labor $
Line 7 Total Cost $
X2
Line 8 Total Cost for 2 Trucks $
Anti-Icing Option
Labor
Materials
Total
Approval for additional builds to be contracted using the
previous contract through 12-31-2031. Pricing and contract
extension would be an mutual agreement of the vendor and
YES NO
the County.
(Portage County would expect delivery of all conversions of trucks from the body builder 115 days
after the delivery of each chassis from the truck dealer.)
An original and one copy of product literature are included? Yes_____ No______
An original and one copy of warranty information are included for all equipment? Yes_____ No_____
An original and one copy of all required forms are included in the submittal? Yes_____ No______
Awarded bidder will be required to provide a breakdown of material and labor costs for each section
of work (Dump Bodies, Underbody Scrapers, Sanders, etc.)
Portage County is exempt Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.
Portage County's CES number is ES 43251.

PORTAGE COUNTY BID #2026-22PC
WISCONSIN PAGE 10 OF 26
ATTACHMENT D
STANDARD TERMS AND CONDITIONS
1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and
model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or
performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by
manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The
County shall be the sole and final judge of equivalency.
2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:
2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the
performance of public work under any public contract to be let by a municipality and the bidder claims that a
mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened,
make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the
bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is
re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers
it after the bids are opened, the bidder shall immediately and without delay give written notice and make known
the fact of the mistake, omission or error which has been committed and submit to the municipality clear and
satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission
on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming
with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture,
the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven
before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in
making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.
2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County
Purchasing Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set
in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No
submittals or amendments will be accepted after the due date and time of the request. This does not preclude
the County from requesting additional information and/or clarification.
3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall
be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such
statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and
the bidders/proposers shall be held liable.
4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from
defects. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable
without prior written approval by the County.
5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to
increase or decrease quantities to meet actual needs.
6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.
7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.
7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as
stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish
the extended price; the unit price shall govern in the bid/proposal evaluation.
7.2 Prices established in continuing agreements and term contracts may be lowered due to general market
conditions.