2026 snow bid

TOWNSHIP OF WASHINGTON
GLOUCESTER COUNTY
NEW JERSEY
GOODS AND SERVICES BID PACKET
Project Name: SNOW REMOVAL FOR 2026-2027 SEASON
Date Packet Available: October 14, 2026
Bid Submittal Date/Time: October 27, 2026 at 10:00 a.m.
Company/Vendor Submitting: _________________________________________
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INVITATION TO BID
TOWNSHIP OF WASHINGTON
NOTICE TO BIDDERS
TOWNSHIP OF
WASHINGTON, CLERKS OFFICE Tuesday, October 27, 2026 at 10:00 A.M.
Notice is hereby given that sealed bids will be received by the
on , prevailing
time at the office of the TOWNSHIP OF WASHINGTON, located at 523 Egg Harbor Road,
Sewell, NJ 08080, at which time and place bids will be publicly opened and immediately
read for: SNOW REMOVAL FOR THE 2026-2027 SEASON
OFFICE
OF THE CLERK, TOWNSHIP OF WASHINGTON, 523 Egg Harbor Road, Sewell, NJ 08080
SpecificationOs,c itnosbterurc 1ti4o,n s2 0to2 6b,i dders and proposal forms may be obtained at the
on or after between the hours of 8:30 A.M. and 4:30 P.M., Monday
through Friday, except legal holidays. Bids will be made on the proposal form provided, in
the manner designated therein and required in the specifications, enclosed in an opaque
sealed envelope and plainly marked on the outside with the date, time and item being bid.
All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq and
N.J.A.C. 17:27; and are further notified that they must comply with P.L. 1977, C. 33 and
submit a Disclosure Statement listing stockholders with the bid.
The Owner reserves the right to reject any or all bids, to waive any informalities,
deviations, or omissions in any bid or all bids, and to accept such bids and make such
awards as may be in the best interest of the Owner. Furthermore, the Owner may request
written clarification of any aspect of the proposal where, in the Owner's opinion,
ambiguities exist. No bidder may withdraw its bid until 5:00 P.M.
By the Order Of:
Christine Ciallella, RMC
Township Clerk
T ownship of Washington
G loucester County
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TOWNSHIP OF WASHINGTON
INSTRUCTIONS TO BIDDERS
1.0 DEFINED TERMS
Capitalized terms used in Bid Documents have the meanings assigned herein as set forth below. Terms
used in the Bid Documents have both singular and plural meanings.
ADDENDA shall mean the as written amendments(s) to Bid Documents issued prior to Bid Opening to
prospective Bidders who obtained Bid Documents.
BID shall mean the completed and executed Specification Bid Form, enclosed Bid Security and any and
all other information required in Instruction to Bidders.
BID DOCUMENTS shall mean the Invitation to Bid, Instruction to Bidders, Bid Form, Specifications and
Addenda if issued.
BID OPENING shall mean the location, date and time set forth in the Invitation to Bid.
TOWNSHIP shall mean the Township of Washington, in the County of Gloucester, New Jersey.
TOWNSHIP CLERK shall mean Christine Ciallella, Washington Township Municipal Building, 523 Egg
Harbor Road, Sewell, New Jersey 08080.
BIDDER shall mean one who submits a bid.
CONTRACT shall mean the contract or authorizing purchase order consistent with the bid documents.
CONTRACTOR shall mean the successful Bidder with whom the Township enters into Contract.
DAY shall mean a calendar day irrespective of a holiday.
NOTICE OF INTENT shall mean a written notice issued by Township to the lowest responsive,
responsible bidder that sets forth the Township's intention to enter into a contract regarding product or
services solicited pursuant this bid document.
Bidder's Initials:
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TOWNSHIP OF WASHINGTON
INSTRUCTIONS TO BIDDERS
2.0 COMPLETION OF BID FORM
2.1 Bid Documents.
(a) Township is not responsible for any failure of Bidder to examine Bid Documents.
(b) Township may require pre-bid meetings. If so, the time, date, and location will be specified
in the bid specification.
(c) Bidder is to initial each of the three pages of these Bid Instructions, in the lower left corner.
2.2 Contract
(a) Bidder, if issued a Notice of Intent, shall within the time set forth in the Notice, execute the
Contract.
2.3 Bid Security
(a) Bid Security is required in the amount of ten percent (10%) of the bid price, by a certified
check, cashier's check or bid bond issued by a surety/bonding company licensed in the State
of New Jersey. Bid Security Required by Township N/A
(b) Bidder shall understand and accept that the Bid Security shall be forfeited if Bidder fails to
enter into a Contract with Township after receiving a Notice of Intent.
(c) If a bond is submitted, the surety shall acknowledge, in the bond document that the total
amount of the bond shall be subject to forfeiture if Bidder fails to enter into the Contract with
Township after receiving a Notice of Intent.
2.4 Bid Prices. Bidders shall set forth all Bid prices in words, and numbers, either handwritten in
black ink or typewritten.
2.5 Ownership Disclosure Statement. No instructions other than what is set forth on enclosed form.
2.6 Non-Collusion Affidavit. No instructions other than what is set forth on enclosed form.
2.7 Signature. No instructions other than what is set forth on enclosed form.
2.8 Specification Bid Form. No instructions other than what is set forth on enclosed form and its
attachments.
2.9 Certificate of Liability Insurance with at least one million dollars in coverage.
2.10 Federal Affirmative Action Form. No instructions other than what is set forth on enclosed form.
2.11 Debarred List Affidavit. No instructions other than what is set forth on enclosed form.
2.12 Prevailing Wage Compliance Declaration. No instructions other than what is set forth on enclosed
form.
2.13 Disclosure of Investment Activities in Iran. No instructions other than what is set forth on
enclosed form.
2.14 Americans With Disabilities Act of 1990. No instructions other than what is set forth on enclosed
form.
Bidder's Initials: _________________________
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TOWNSHIP OF WASHINGTON
INSTRUCTIONS TO BIDDERS
3.0 SUBMISSION OF BID DOCUMENTS
3.1 The Bid.
Bidder shall complete and execute the Specification Bid Form, the Statement of Corporate
Ownership, Federal Affirmative Action Form, Debarred List Affidavit, Non-Collusion Affidavit,
Bid Security, requested information set forth in Sections 3.2 to 3.3 hereof, and other information
as identified in the project bid specifications. Together these documents shall constitute a Bid.
3.2 Delivery of bid.
Bidder shall submit their bid in a sealed envelope which must be marked "Township of
Washington" and specify the name of the project and shows the name and address of the Bidder.
The bid can be either mailed or hand delivered to the Washington Township Municipal Building,
523 Egg Harbor Road, Clerk's Office, Sewell, New Jersey, 08080 to the attention of TOWNSHIP
CLERK. The Township assumes no responsibility for bids that are received in Clerk's Office after
the advertised time and date for the bid opening.
3.3 Bid Withdrawal or Modification
Bidder may modify or withdraw the Bid at any time prior to the Bid Opening by submitting
written notification of withdrawal or modification to the TOWNSHIP CLERK.
3.4 Indemnification Agreement
By submitting a proposal, the Contractor acknowledges that during the performance of the
contract, to the maximum extent allowed by law, the Contractor shall agree to hold Harmless the
Township and/or its nominees, and their respective elected officials, agents, volunteers and
employees from and against all claims, damages, losses, and expenses, including reasonable
attorney's fees, in the event it shall become necessary to file an action, arising from the
performance of the work herein or the use of municipal facilities which is (1) for bodily injury,
illness or death, or for property damage, including loss of use, and (2) caused in whole or in part
by the Contractor's negligent act or omission, or that of a subcontractor or anyone employed by
them or for whose acts the Contractor or subcontractor of the Contractor may be liable. This
indemnification and agreement shall apply in all instances whether the Township and/or its
nominees is made a direct party to the initial action or claim or is subsequently made a party to the
action by third-party in-pleading or is made a party to a collateral action arising, in whole or in
part, from any of the issues emanating from the original cause of action or claim.
Bidder's Initials: _________________________
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TOWNSHIP OF WASHINGTON
INSTRUCTIONS TO BIDDERS
4.0 DISPOSITION OF BIDS
4.1 At any time prior to Bid Opening, Township may withdraw the Invitation to Bid and not accept
Bids. Any Bid received prior to withdrawal of the Invitation to Bid will be returned unopened to
the Bidder.
4.2 Township will open the Bids and read such Bids aloud publicly at the location, date and time set
forth for Bid Opening in the Invitation to Bid.
4.3 The decision to award or reject bids, based on the provisions of this Bid Document and/or State
law, shall be made by the Township Council of the Township of Washington in the form of a duly
adopted resolution.
4.4 Township will be the sole party to determine whether or not Bids comply with the prescribed
requirements set forth in the Bid Documents.
4.5 Township reserves the right to accept and/or reject any or all Bids or to waive any immaterial
defect or informality in any bid.
4.6 Notwithstanding any terms to the contrary, Township reserves the right to reject any and/or all
Bids if Township deems it in its best interest to do so, pursuant to law.
4.7 Township will reject Bids other than the three (3) apparent lowest responsive, responsible Bids
and return the Bid Security for rejected Bids within ten (10) business days after the Bid Opening.
The Township reserves the right not to carry out the provisions of this section if it is in the best
interests of the Township.
4.8 Township may hold at least the three (3) apparent lowest responsive, responsible Bids for sixty
(60) days after the Bid Opening. The Township reserves the right, with the approval of the
Bidders, to extend said period between Bid Opening and issuance of Notice of Intent.
4.9 After the awarding and signing of the Contract and approval of the contractor's performance bond,
Bid Security for the remaining unsuccessful Bidders will be returned within three days, Sundays
and holidays excepted, if applicable.
4.10 If all Bids are rejected, Township will return Bid Security to Bidders within sixty (60) days after
Bid Opening, unless such time is otherwise extended.
5.0 AWARD
5.1 If a Bid is awarded by the Township Council, Township will issue a Notice of Intent to the lowest
responsive, responsible Bidder within sixty (60) days after Bid Opening and will hold Bidder's
Bid Security pending execution of the contract. The sixty (60) days may be waived by the Bidder
upon request of the Township.
5.2 Township's Notice of Intent will state Township's intention to enter into the Contract with Bidder
and Bidder shall execute the Contract within 45 days following receipt of Notice of Intent;
otherwise, Township shall consider Bid to be abandoned and Bid Security forfeited to Township.
Bidder's Initials: _________________________
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TOWNSHIP OF WASHINGTON
BID FORM
(Must be Completed and submitted as part of Bid)
Project Name: Snow Removal 2026 - 2027 Season
1. Bid Documents: Bidders understand and accept the terms and conditions of the Bid Documents.
2. Contract: Bidders understand and accept that the successful Bidder shall enter into a Contract with
the Township of Washington.
3. Bid Security: Not Required.
4. Required Documents:
a. Failure to submit the following documents is mandatory cause for the bid to be rejected (N.J.S.A.
40A:11-23.2). Please check in Bidder's Initial Column confirming that document is included
with Bid.
Document Bidder's Initial
Indicating Inclusion
in Bid
A Bid Security (Bid Bond, Certified Check or Cashier's Check)
N.J.S.A. 40A:11-21 -
A Certificate from a Surety Company (Consent of Surety)
N.J.S.A. 40A:11-22
A Statement of Corporate Ownership (Stockholder's Statement)
N.J.S.A. 52:25-24.2
Bid Form
A Certificate of Liability Insurance with at least one million dollars
in coverage per vehicle.
b. Failure to submit the following documents may be cause for the bid to be rejected (N.J.S.A. 40A:
11-23.1b).
Document Bidder's Initial
Indicating Inclusion
in Bid
Federal Affirmative Action Form
Non-Collusion Affidavit (form must be notarized)
Disclosure of Investment Activities in Iran
c. The successful Bidder will also be required to submit proof of compliance with the Business
Registration Act prior to award of Contract.
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TOWNSHIP OF WASHINGTON
BID FORM
Project Name: Snow Removal 2026-2027 Season
5. Exceptions: List exceptions to the specifications, if any.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6. Timeline: The Bidder states that the work will be completed within the following timeline:
For one year beginning ___________________________________
and ending on ___________________________________.
7. Contact:
All communications to the Bidder regarding this Bid should be addressed to (include phone and fax
numbers):
Name:
Title:
Mailing Address:
City, State, Zip Code:
Telephone:
Fax: _______________________________________________________
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TOWNSHIP OF WASHINGTON
BID FORM
Project Name: Snow Removal 2026-2027 Season
8.
ITEM QTY FLOW YARD COST PER SATURDAY SUNDAY
TYPE LOCATION HOUR WAGE @ 1.5* WAGE @ 2**
1. Class I Truck - 8
tons and over single
axle
2. Class II truck - 15
tons and over tandem
axle
3. Front end loader -
950 tons or equal
4. Grader
5. Road Grader -
120 tons
6. Supplemental
equipment to be
considered
(Please list type)
7. Pick-up truck
a. 150
b. 250
c. 350
d. 450
8. Back Hoe
9. Salt Equipment
with vehicle
Additional information relevant to this bid may be included on supplemental pages(s). Items to
be listed may include, but not to be limited to make, model and year of vehicle.
Contractor shall indicate any other equipment which may be used in the snow removal operation
and is relevant to the bid. In addition, supplemental trucks or equipment shall be described as
above and applicable features noted (i.e, 1 ton pick up truck 4 x4 with plow, dump truck
equipped for salting and/or sanding, or bull dozer.)
*Overtime rate is 1.5x for Saturday 12:00 AM through 11:59 PM.
**Overtime rate is 2x for Sundays 12:00 AM through 11:59 PM.
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TOWNSHIP OF WASHINGTON
BID FORM
Project Name: Snow Removal 2026-2027 Season
9. Bid Form Signature
Name:
Title:
Organization:
Date:
Signature:
Sworn and subscribed before me this _______ day of ______________________, 2026.
______________________________________________
Notary Public of the State of New Jersey
My commission expires: __________________________
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