SNAP Employment and Training - CONTAINS ADDENDA (1)

Agency: State Government of Rhode Island
State: Rhode Island
Type of Government: State & Local
NAICS Category:
  • 561311 - Employment Placement Agencies
  • 611430 - Professional and Management Development Training
Posted Date: Oct 22, 2019
Due Date: Oct 24, 2019
Solicitation No: 7599794
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Info Opening Time Solicitation Number Status Solicitation Title Agency Name Buyer Name
10/24/2019
10:00 am
7599794 Active(Scheduled) SNAP Employment and Training - CONTAINS ADDENDA (1) DHS - Human Services Francis

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RFP#7599794
Solicitation Information
September 25, 2019
TITLE: SNAP Employment and Training
Submission Deadline: October 24, 2019 at 10:00 AM Eastern Time (ET)
PRE-BID/ PROPOSAL CONFERENCE: No
DATE:
LOCATION:
Questions concerning this solicitation must be received by the Division of Purchases at
david.francis@purchasing.ri.gov no later than October 7, 2019 at 10:00 AM (ET). Questions
should be submitted in a Microsoft Word attachment. Please reference the RFP# on all
correspondence. Questions received, if any, will be posted on the Division of Purchases’
website as an addendum to this solicitation. It is the responsibility of all interested parties
to download this information.
BID SURETY BOND REQUIRED: No
PAYMENT AND PERFORMANCE BOND REQUIRED: No
David J. Francis, Interdepartmental Project Manager
Note to Applicants:
Applicants must register on-line at the State Purchasing Website at
www.purchasing.ri.gov
Proposals received without a completed RIVIP Bidder Certification Cover Form
attached may result in disqualification.
THIS PAGE IS NOT A BIDDER CERTIFICATION COVER FORM
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Table of Contents
SECTION 1. INTRODUCTION.................................................................................................. 3
Instructions and Notifications to Offerors.............................................................................................................3
SECTION 2. BACKGROUND .................................................................................................... 6
. ................................................................................................................................ Error! Bookmark not defined.
SECTION 3: SCOPE OF WORK AND REQUIREMENTS .......................................... 7
General Scope of Work .....................................................................................................................................7
SECTION 4: PROPOSAL ....................................................................................................... 9
A. Technical Proposal ........................................................................................................................................9
B. Cost Proposal ................................................................................................................................................11
C. ISBE Proposal...............................................................................................................................................12
SECTION 5: EVALUATION AND SELECTION .......................................................... 12
SECTION 6. QUESTIONS ........................................................................................................ 14
SECTION 7. PROPOSAL CONTENTS................................................................................... 15
SECTION 8. PROPOSAL SUBMISSION................................................................................ 16
SECTION 9. CONCLUDING STATEMENTS ....................................................................... 17
APPENDIX A. PROPOSER ISBE RESPONSIBILITIES AND MBE, WBE, AND/OR
DISABILITY BUSINESS ENTERPRISE PARTICIPATION FORM ................................. 18
APPENDIX B. BUDGET FORM (1) 100%............................................................ATTACHED
APPENDIX C. BUDGET FORM (2) 50% ……………………………….……...ATTACHED
APPENDIX D. ANNUAL AND 583 REPORTS…….…………………...……….ATTACHED
APPENDIX E. DHS ADDENDUM AGREEMENT ……..…………………...…ATTACHED
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SECTION 1. INTRODUCTION
The Rhode Island Department of Administration/Division of Purchases, on behalf of
the Rhode Island Department of Human Services (DHS), is soliciting proposals from
qualified firms to provide management for the Employment and Training (E&T) services for
recipients of the Supplemental Nutrition Assistance Program (SNAP). Management will be by
the vendor either directly or indirectly and through the use of the vendor’s agency and/or
subcontractors; SNAP recipients will be referred to and participate in E&T components as
described in 7 CFR 273.7. The E&T initiative is to expand the work-focused E&T services to
low income households receiving SNAP benefits in Rhode Island. This initiative will be
accomplished through 100% Federal funding, and then a combination of leveraging private
resources reimbursed at 50% by federal SNAP E&T funds. The above shall be in accordance
with the terms of this Request for Proposals (“RFP”) and the State’s General
Conditions of Purchase, which may be obtained at the Division of Purchases’
website at www.purchasing.ri.gov.
The contract term will be from February 1, 2020 through September 30, 2021.
Contracts may be renewed for up to two additional 12-month periods based on vendor
performance and the availability of funds.
This is a Request for Proposals, not a Request for Quotes. Responses will be
evaluated on the basis of the relative merits of the proposal, in addition to cost; there
will be no public opening and reading of responses received by the Division of
Purchases pursuant to this solicitation, other than to name those offerors who have
submitted proposals.
Instructions and Notifications to Offerors
1. Potential vendors are advised to review all sections of this RFP carefully and
to follow instructions completely, as failure to make a complete submission as
described elsewhere herein may result in rejection of the proposal.
2. Alternative approaches and/or methodologies to accomplish the desired or
intended results of this RFP are solicited. However, proposals which depart
from or materially alter the terms, requirements, or scope of work defined by
this RFP may be rejected as being non-responsive.
3. All costs associated with developing or submitting a proposal in response to
this RFP or for providing oral or written clarification of its content, shall be
borne by the vendor. The State assumes no responsibility for these costs even
if the RFP is cancelled or continued.
4. Proposals are considered to be irrevocable for a period of not less than 180 days
following the opening date, and may not be withdrawn, except with the express
written permission of the State Purchasing Agent.
5. All pricing submitted will be considered to be firm and fixed unless otherwise
indicated in the proposal.
6. It is intended that an award pursuant to this RFP will be made to a prime vendor,
or prime vendors in the various categories, who will assume responsibility for
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all aspects of the work. Subcontracts are permitted, provided that their use is
clearly indicated in the vendor’s proposal and the subcontractor(s) to be used
is identified in the proposal.
7. The purchase of goods and/or services under an award made pursuant to this
RFP will be contingent on the availability of appropriated funds.
8. Vendors are advised that all materials submitted to the Division of Purchases
for consideration in response to this RFP may be considered to be public records
as defined in R. I. Gen. Laws § 38-2-1, et seq. and may be released for
inspection upon request once an award has been made.
Any information submitted in response to this RFP that a vendor believes are
trade secrets or commercial or financial information which is of a privileged or
confidential nature should be clearly marked as such. The vendor should
provide a brief explanation as to why each portion of information that is marked
should be withheld from public disclosure. Vendors are advised that the
Division of Purchases may release records marked confidential by a vendor
upon a public records request if the State determines the marked information
does not fall within the category of trade secrets or commercial or financial
information which is of a privileged or confidential nature.
9. Interested parties are instructed to peruse the Division of Purchases website on
a regular basis, as additional information relating to this solicitation may be
released in the form of an addendum to this RFP.
10. By submission of proposals in response to this RFP vendors agree to comply with R. I.
General Laws § 28-5.1-10 which mandates that contractors/subcontractors doing business
with the State of Rhode Island exercise the same commitment to equal opportunity as
prevails under Federal contracts controlled by Federal Executive Orders 11246, 11625 and
11375.
Vendors are required to ensure that they, and any subcontractors awarded a subcontract
under this RFP, undertake or continue programs to ensure that minority group members,
women, and persons with disabilities are afforded equal employment opportunities without
discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity
or expression, age, national origin, or disability.
Vendors and subcontractors who do more than $10,000 in government business in one year
are prohibited from engaging in employment discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identity or expression, age, national origin, or
disability, and are required to submit an “Affirmative Action Policy Statement.”
Vendors with 50 or more employees and $50,000 or more in government contracts must
prepare a written “Affirmative Action Plan” prior to issuance of a purchase order.
a. For these purposes, equal opportunity shall apply in the areas of recruitment,
employment, job assignment, promotion, upgrading, demotion, transfer, layoff,
termination, and rates of pay or other forms of compensation.
b. Vendors further agree, where applicable, to complete the “Contract Compliance
Report”
(http://odeo.ri.gov/documents/odeo-eeo-contract-compliance-
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report.pdf), as well as the “Certificate of Compliance
(http://odeo.ri.gov/documents/odeo-eeo-certificate-of-compliance.pdf), and
submit both documents, along with their Affirmative Action Plan or an
Affirmative Action Policy Statement, prior to issuance of a purchase order. For
public works projects vendors and all subcontractors must submit a “Monthly
Utilization Report” (http://odeo.ri.gov/documents/monthly-employment-
utilization-report-form.xlsx) to the ODEO/State Equal Opportunity Office, which
identifies the workforce actually utilized on the project.
For further information, contact Vilma Peguero at the Rhode Island Equal
Employment Opportunity Office, at 222-3090 or via e-mail at
ODEO.EOO@doa.ri.gov .
11. In accordance with R. I. Gen. Laws § 7-1.2-1401 no foreign corporation has the
right to transact business in Rhode Island until it has procured a certificate of
authority so to do from the Secretary of State. This is a requirement only of the
successful vendor(s). For further information, contact the Secretary of State at
(401-222-3040).
12. In accordance with R. I. Gen. Laws §§ 37-14.1-1 and 37-2.2-1 it is the policy of the State
to support the fullest possible participation of firms owned and controlled by minorities
(MBEs) and women (WBEs) and to support the fullest possible participation of small
disadvantaged businesses owned and controlled by persons with disabilities (Disability
Business Enterprises a/k/a “DisBE”)(collectively, MBEs, WBEs, and DisBEs are referred
to herein as ISBEs) in the performance of State procurements and projects. As part of the
evaluation process, vendors will be scored and receive points based upon their proposed
ISBE utilization rate in accordance with 150-RICR-90-10-1, “Regulations Governing
Participation by Small Business Enterprises in State Purchases of Goods and Services and
Public Works Projects”. As a condition of contract award vendors shall agree to meet or
exceed their proposed ISBE utilization rate and that the rate shall apply to the total contract
price, inclusive of all modifications and amendments. Vendors shall submit their ISBE
participation rate on the enclosed form entitled “MBE, WBE and/or DisBE Plan Form”,
which shall be submitted in a separate, sealed envelope as part of the proposal. ISBE
participation credit will only be granted for ISBEs that are duly certified as MBEs or WBEs
by the State of Rhode Island, Department of Administration, Office of Diversity, Equity and
Opportunity or firms certified as DisBEs by the Governor’s Commission on
Disabilities. The current directory of firms certified as MBEs or WBEs may be accessed at
http://odeo.ri.gov/offices/mbeco/mbe-wbe.php. Information regarding DisBEs may be
accessed at www.gcd.ri.gov.
For further information, visit the Office of Diversity, Equity & Opportunity’s website, at
http://odeo.ri.gov/ and see R.I. Gen. Laws Ch. 37-14.1, R.I. Gen. Laws Ch. 37-2.2, and 150-
RICR-90-10-1. The Office of Diversity, Equity & Opportunity may be contacted at, (401)
574-8670 or via email Dorinda.Keene@doa.ri.gov
13. HIPAA - Under HIPAA, a “business associate” is a person or entity, other than a member
of the workforce of a HIPAA covered entity, who performs functions or activities on behalf
of, or provides certain services to, a HIPAA covered entity that involves access by the
business associate to HIPAA protected health information. A “business associate” also is a
subcontractor that creates, receives, maintains, or transmits HIPAA protected health
information on behalf of another business associate. The HIPAA rules generally require that
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