Smstu Outpatient Services

Agency:	State Government of Pennsylvania
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	621420 - Outpatient Mental Health and Substance Abuse Centers
Posted Date:	Aug 11, 2026
Due Date:	Sep 14, 2026
Solicitation No:	6100065667
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

General Information

Department for this solicitation:

Procurement

Date Prepared:

04/15/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065667

Solicitation/Project Title:

SMSTU Outpatient Services

Description:

Seeking a contractor to provide Outpatient and Emergency Care Services.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	10056 South Mountain Road South Mountain Pennsylvania 17261
County:	Franklin	Duration:	Two years

Contact Information
First Name:	Ebonie	Last Name:	Taylor
Phone Number: (XXX-XXX-XXXX)	717-772-4221	Email:	ebotaylor@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/15/26
Solicitation Due Date:	09/14/26	Solicitation Due Time:	3:30 PM
Solicitation Opening Date:	09/14/26	Solicitation Opening Time:	3:30 PM
Opening Location:	625 Forster Street Harrisburg Pa Electronic Bid Opening
No. of Addendums:	2

Amended Date:	08/11/26

Related Solicitation Files

Original Files

	Attachment C Business Associate Addendum.pdf
	Attachment D General Conditions and Instructions to Bidders.pdf
	SOW SMSTU Outpatient Emergency Services IFB 6100065667 (updated).pdf
	T&C's 4-2-26.pdf

Attachment Preview

South Mountain Secure Treatment Unit

Statement of Work

Outpatient and Emergency Care Services

IFB# 6100065667

OBJECTIVE

The Department of Human Services (“DHS”), is seeking a contractor to provide Outpatient

and Emergency Care Services, as defined in Section III.B, for the Bureau of Juvenile

Justice Services (“BJJS”), South Mountain Secure Treatment Unit (“SMSTU”) located at,

10056 South Mountain Road, South Mountain, Pennsylvania 17261.

DHS will award one Contract to the responsible and responsive bidder within the

Commonwealth of Pennsylvania located within a 15-mile radius of the SMSTU facility.

The Contractor shall be equipped to facilitate all consumers of SMSTU.

II.

CONTRACT TERM

A. The selected Contractor will be issued a Contract. The term of the Contract will

commence upon execution of the Contract by all parties (“Effective Date”) and will

end two years after the Effective Date unless it is terminated earlier pursuant to the

terms of the Contract. DHS may renew the Contract for up to three additional one-year

periods, upon the same terms and conditions as set forth in the Contract.

B. At the time of each renewal the Department and the selected Contractor may negotiate

the contract unit price not to exceed a maximum of three percent increase over the unit

price in effect in the year immediately preceding each renewal term.

C. Upon award of a Contract, DHS will issue purchase orders in accordance with the

Contract on an as needed basis. No work shall begin or be reimbursed prior to issuance

of a fully executed purchase order.

D. DHS will reimburse the selected Contractor for invoices submitted by the selected

Contractor, provided the invoices are in accordance with the Contract and approved by the

Commonwealth Project Manager. DHS will not make final payment until all services

has been successfully completed.

II.

SCOPE OF SERVICES

A. CONTRACTOR RESPONSIBILITIES

1. The selected Contractor shall follow these responsibilities as well as any

responsibilities indicated in other subsections in this Statement of Work.

2. The selected Contractor shall schedule consumers in accordance with the selected

Contractor’s standard appointment scheduling policy and shall not discriminate

against consumers for any reason in scheduling appropriate appointments. The

selected Contractor shall provide hospital personnel who may provide

recommendation for consumers to scheduled clinic appointment and determine if an

emergency room visit is necessitated by the consumer’s immediate medical needs.

3. The selected Contractor shall evaluate and treat SMSTU consumers at their hospital

sites. The selected Contractor shall follow SMSTU internal policies and procedures

which the Contract Administrator or Contract Monitor will provide to the selected

Contractors. The selected Contractor shall provide only those services which are

appropriate for the proper medical treatment of the consumers. Selected Contractors,

or their designated hospital personnel, shall advise SMSTU staff of proposed

treatment and the hospital staff may sanction such treatment. Acceptance of

prescribed treatment by designated SMSTU staff will constitute acceptance by the

Commonwealth.

4. The selected Contractor or designated hospital personnel shall fax a full dictated

report within two weeks after the initial and subsequent follow-up appointments to

the Contract Administrator or Monitor, or as directed by the SMSTU. Fax numbers

are listed at the end of this Statement of Work.

5. The selected Contractor or designated hospital personnel shall fax a full dictated

report within 24 hours after any test results to the Contract Administrator or Monitor

or as directed by each SMSTU. Fax numbers are listed at the end of this Statement of

Work.

6. The selected Contractor shall be responsible for and shall direct the physician of a

treating department to provide a clearly handwritten, brief summary of

recommendations on the SMSTU Consultation or Interagency Transfer form, which

the SMSTU will provide at the time of the initial and follow-up evaluations or

appointments. The selected Contractor shall return the original Consultation or

Interagency Transfer form to the SMSTU but may keep a copy for their files. If an

Electronic Medical Record is used, the selected Contractor physician may provide a

printout of all laboratory reports, x-ray reports and doctors note at the time of the

visit.

7. The selected Contractor shall determine and make follow-up appointment for

monitoring effects of prescribed treatment and revising treatments based on

consumer response and shall provide any follow-up appointment date and time on the

SMSTU Consultation or Interagency Transfer.

8. The selected Contractor shall aid the Contract Administrator or Contract Monitor or

specialty physician or surgeon in coordinating an appropriate discharge. The selected

Contractor shall facilitate a doctor-to-doctor phone consult to the SMSTU physician, to

review treatment provided to the SMSTU consumer prior to being released.

9. The selected Contractor shall make recommendation for ongoing treatment

modalities, devices, or both, which will subsequently be reviewed and ordered by

the referring SMSTU’s Contract Administrator or Contract Monitor.

10. The selected Contractor shall obtain informed consent, either directly or through the

physician, for any invasive diagnostic or treatment intervention that may be

performed on the SMSTU’s consumer. For consumers considered incapable of

making medical decisions, a selected Contractor shall obtain informed consent from next

of kin, Agent under a Power of Attorney, or health care decision maker. When no

next of kin, Agent under a Power of Attorney, or health care decision maker is

available, the selected Contractor shall inform the SMSTU Chief Executive Officer

(“CEO”) or designee.

11. The selected Contractor shall provide phone consults with the SMSTU’s Medical

Staff having specific questions.

12. The selected Contractor shall provide information to the SMSTU’s appointment

scheduler to allow for appropriate consumer preparation prior to studies if indicated.

13. The selected Contractor shall provide the SMSTU’s general or specialty physician

or surgeon with the appropriate written discharge instructions for the SMSTU’s

consumers, or staff that may be accompanying the consumers.

14. The selected Contractor shall provide a copy of medical license, Drug Enforcement

Agency No. (DEA#), Board Certification and malpractice insurance to the SMSTU’s

Chief Medical Officer upon request.

15. The selected Contractor shall provide a list of physicians that are credentialed in

accordance with their specific scope of practice and are in good standing at the

selected Contractor hospital to the SMSTU upon request.

16. The selected Contractor shall immediately inform the SMSTU of any voluntary or

involuntary loss of privilege to practice medicine.

B. CONTRACTOR REQUIREMENTS

1. The selected Contractor shall provide Outpatient Services, and Emergency

Care Services at a percentage of customary charges.

2. The selected Contractor shall submit a Bill Charge form provided by DHS,

which identifies the percentage the contractor will bill of customary charge.

3. The selected Contractor shall comply with each individual SMSTU’s standard

relating to the services performed on this contract. At the time of award, the

Contract Administrator or Contract Monitor will provide the SMSTU standards to

the selected Contractor.

4. The Contract Administrator or Contract Monitor may review and approve all

services provided by the selected Contractor.

5. Services include:

a. Outpatient Services – Outpatient Services include, but are not limited

to, office visits, in and out surgery, operating room, anesthesia,

medications, supplies, laboratory services, x-rays, and other diagnostic

services. The selected Contractor shall provide all outpatient services

for the consumers of the SMSTU. The SMSTU will provide

transportation to and from hospitals. A member of the SMSTU Medical

Staff will order and authorize services and will supply a referral slip

which will accompany the consumer.

b. Emergency Care Services –The selected Contractor shall perform

Emergency Care Services as required by the SMSTU and shall provide

Emergency Room Services to the SMSTU‘s consumers referred by the

SMSTU‘s Medical Staff in accordance with the following:

Physicians who are Board Eligible or Board Certified in

Emergency Medicine Family Practice, Internal Medicine,

General Practice, or other appropriate specialty. The

selected Contractor shall provide Physicians (and not mid-

level providers) to see consumers unless special

arrangements are made with the Medical Director and

Chief Medical Officer at the individual SMSTU, or they

have first been triaged by a Physician, had a treatment plan

reviewed and signed off by a Physician, or both.

ii. Emergency Room Services includes, but are not limited to:

Imaging Department, Cardiology Department, Laboratory,

Pathology Department, Cardiac Rehabilitation, Anesthesia

Department, Endoscopy Department, One Day Surgery,

and Radiology and Imaging Department.

iii. The selected Contractor shall evaluate the SMSTU’s

consumers at the SMSTU site.

iv. The selected Contractor shall provide services as soon as

possible for an emergent study.

v. The selected Contractor ’s shall require its Physicians to:

(1) Provide initial comprehensive Emergency Room

assessments and provide diagnosis and treatment

management, including medication recommendations for

referred conditions.

(2) Make recommendations for diagnostic studies and

laboratory or tests, which subsequently will be reviewed and

ordered by the referring SMSTU physician. The diagnostic

studies and laboratory or tests will be completed at the

SMSTU unless the SMSTU is incapable of providing those

services. In special circumstances, the selected Contractor

may arrange with the SMSTU, to have specialized testing

completed at a different location.

(3) Obtain informed consent prior to any invasive diagnostic

studies the selected Contractor Physicians may perform. For

consumers considered incapable of making medical

decisions, the selected Contractor Physicians must notify

next of kin, Agent under the Power of Attorney, or the health

care decision maker to obtain informed consent. When no

next of kin, Agent under the Power of Attorney, or health

care decision maker are available, the selected Contractor

Physician shall inform the SMSTU CEO or designee.

(4) Contact appropriate SMSTU contact for the SMSTU’s

consumers requiring admission or Rapid Treatment Status.

If admission is advised, the selected Contractor shall notify

the SMSTU to discuss.

(5) Provide a clear and brief summary of recommendations

on the facilities outpatient referral form provided at the time

of the initial evaluation and at subsequent follow-up

emergency room visits or print out from the Electronic

Medical Record all laboratory and x-ray reports and doctors’

notes. Each SMSTU may require, and selected Contractor

shall facilitate, a doctor-to-doctor call to discuss findings in

cases with special circumstances.

(6) Provide physician-to-physician phone consults with the

SMSTU’s Medical Staff for the SMSTU’s consumers with

problems requiring emergent evaluation.

c. Special Provision – The SMSTU utilizes contracted hospitals for

inpatient services when consumers require more extensive medical care

than can be provided in a free-standing psychiatric facility. The selected

Contractor shall require the treating hospital certify that the physicians

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Smstu Outpatient Services

Description

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See Also